Purchase Executive

RSPL Group; Gurugram District; On-site; INR 450,000 - 650,000; Full time

Job summary

RSPL Group is seeking a Procurement Executive for its Base Kitchen, Bakery, Confectionery, Caf, and Restaurant operations in Gurugram. You will lead strategic sourcing, vendor development, and commercial negotiations to ensure uninterrupted supply of quality materials at competitive prices.

You will manage purchase orders, supplier relationships, and procurement analytics while coordinating with production and quality teams to meet business objectives.

Qualifications

• 1-3 years of procurement experience in Bakery & Confectionery Manufacturing or related domains.
• Experience in Central/Base Kitchen Operations, QSR Chains, Caf & Restaurant Industry is preferred.
• Familiarity with vendor management, cost optimization, and supplier onboarding.

Responsibilities

• Source and procure raw materials for bakery and confectionery production, including ingredients and packaging.
• Procure finished goods, ready-to-sell products, beverages, disposables, and kitchen consumables.
• Identify alternate sourcing options to reduce dependence on single suppliers and conduct market benchmarking.
• Develop and maintain approved supplier base and perform vendor performance reviews.
• Negotiate pricing, payment terms, and contracts to achieve cost savings and favorable terms.
• Prepare and issue Purchase Orders and monitor requisitions and order fulfilment.
• Monitor market price fluctuations and prepare spend analyses and procurement reports.
• Ensure materials meet quality standards and food safety requirements; coordinate with QA/QC.

Skills

Strategic Sourcing

Vendor Development & Management

Commercial Negotiation

Procurement Planning

Contract Management

Cost Analysis & Cost Reduction

Market Intelligence

Purchase Order Management

ERP/SAP Procurement Modules

Advanced MS Excel

Job description

Position: Procurement Executive Baker by Chance

Department: Procurement
Location: Udyog Vihar Phase-4 Gurugram
Reporting To: Procurement Manager

Job Purpose

The Procurement Executive will be responsible for strategic and operational purchasing activities for the Base Kitchen, Bakery, Confectionery, Caf, and Restaurant business. The role focuses on sourcing, vendor management, negotiations, cost optimization, contract management, and ensuring uninterrupted availability of quality materials, ingredients, finished products, packaging, and operational supplies at competitive prices.

Key Responsibilities

Procurement & Strategic Sourcing

• Source and procure raw materials required for bakery and confectionery production, including flour, sugar, dairy products, chocolates, dry fruits, flavours, bakery improvers, and specialty ingredients.
• Procure finished goods, ready-to-sell products, and branded items as per business requirements.
• Manage procurement of caf and restaurant food products, beverages, disposables, packaging materials, cleaning supplies, and kitchen consumables.
• Identify and develop alternate sourcing options to reduce dependence on single suppliers.
• Conduct market research and benchmarking to identify cost-saving opportunities and new suppliers.

Vendor Development & Management

• Identify, evaluate, onboard, and maintain approved suppliers.
• Develop strong vendor partnerships to ensure consistent quality, pricing, and service levels.
• Conduct vendor performance reviews based on quality, cost competitiveness, delivery commitment, and responsiveness.
• Resolve supplier-related issues, claims, quality concerns, and commercial disputes.

Commercial Negotiations

• Negotiate pricing, payment terms, annual contracts, rebates, and commercial agreements with suppliers.
• Achieve procurement savings through effective negotiations and value engineering initiatives.
• Analyse cost structures and recommend procurement strategies to improve profitability.
• Manage rate contracts and supplier agreements to ensure favourable commercial terms.

Purchase Order Management

• Prepare and issue Purchase Orders (POs) in accordance with approved specifications and budgets.
• Ensure timely processing of purchase requisitions from production, kitchen, caf, and restaurant operations.
• Monitor open purchase orders and coordinate with suppliers for timely order fulfilment.
• Maintain procurement records, supplier databases, and purchasing documentation.

Cost Optimization & Procurement Analytics

• Monitor market price fluctuations of food commodities and bakery ingredients.
• Prepare comparative statements (CS), spend analysis, and procurement reports.
• Identify opportunities for cost reduction without compromising quality.
• Support annual budgeting and forecasting activities through procurement insights.

Quality & Compliance

• Ensure purchased materials comply with company quality standards and food safety requirements.
• Coordinate with QA/QC teams for supplier approvals and product evaluations.
• Ensure compliance with procurement policies, audit requirements, and documentation standards.
• Maintain records of supplier certifications, food safety documents, and compliance requirements.

Cross-Functional Coordination

• Collaborate with Production, Culinary, Bakery, Operations, Finance, and Quality teams for procurement planning.
• Support new product development initiatives by sourcing new ingredients, packaging, and suppliers.
• Ensure procurement activities align with operational and business objectives.

Experience

• 1-3 years of procurement experience in:
• Bakery & Confectionery Manufacturing
• Central/Base Kitchen Operations
• QSR Chains
• Caf & Restaurant Industry
• Food & Beverage Manufacturing

Key Skills

• Strategic Sourcing
• Vendor Development & Management
• Commercial Negotiation
• Procurement Planning
• Contract Management
• Cost Analysis & Cost Reduction
• Market Intelligence
• Purchase Order Management
• ERP/SAP Procurement Modules
• Advanced MS Excel

Strong Communication & Relationship Management .