Purchase Executive - Magnolia Bakery - India

Spago Foods; Bengaluru; On-site; INR 540,000 - 700,000; Full time

Job summary

Spago Foods is seeking a Purchase & Store Executive to manage end-to-end procurement and warehouse operations across multiple sites. Based at the Head Office, you will ensure timely procurement, inter-city stock movement, and centralized control over inventory, hygiene, documentation, and compliance.

You will collaborate with central kitchens, warehouses, and vendors to support operations. The role requires 3–6 years in pastry/baked goods, strong procurement know-how, and the ability to handle

Qualifications

• A degree / Diploma / Postgraduate in any field.
• 3 to 6 Years of working in Pastry / Baked Goods experience.
• Hours of work for this position are approximately 54-60 hours per week including 1 hour break every day.
• Basic understanding of procurement processes, vendor management, and inventory control.
• Knowledge of food cost, Cost of Goods Sold (COGS), and stock management principles.
• Familiarity with food safety, sanitation standards, and proper storage procedures (especially for F&B operations).
• Ability to monitor stock levels, conduct stock counts, and maintain accurate inventory records.
• Experience in handling purchase orders, goods receiving, invoice verification, and documentation.
• Strong organizational skills with good time management and attention to detail.
• Ability to manage supplies across multiple outlets or locations (if required).
• Good communication and interpersonal skills to coordinate with vendors, kitchen teams, and management.
• Capable of handling supplier negotiations and resolving discrepancies or damage claims.
• Proficient in Microsoft Word and Excel (knowledge of inventory or ERP systems is an advantage).
• Dependable, responsible, and able to follow company policies and procedures.
• Willing to work flexible hours if required.
• Computer skills: Word and Excel.

Responsibilities

• Procurement Coordination: Coordinate with central kitchen and warehouse teams across all cities to gather material requirements, raise purchase requests, obtain quotations, and issue purchase orders.
• Centralized Warehouse Oversight: Monitor and manage inventory levels across city warehouses, ensure documentation, and enforce FIFO, hygiene, and temperature controls.
• Inventory Control & Reporting: Generate consolidated inventory and stock movement reports, analyze variances, and maintain central purchase records.
• Interdepartmental & Intercity Coordination: Work with central kitchen, finance, and warehouse personnel; coordinate intercity dispatches and drive timely resolution.

Skills

Procurement coordination

Vendor management

Inventory control

Communication skills

Education

Degree / Diploma / Postgraduate in any field

Tools

MS Excel

ERP systems

Job description

Job Title

PURCAHSE & STORE EXECUTIVE

Position Type

Full - Time

Department

PURCAHSE & STORE

Direct Supervisor

Head of Supply Chain and Commercials

Location

DELHI/NCR

Co-ordination with

Asst. Purchase & store Manager and Other Department Managers

Indirect Reporting

Directors/HODs from other department

Supervising team

Purchase and Store Associate

Job Summary

The Purchase & Store Executive, based at the Head Office, will be responsible for end-to-end coordination and oversight of procurement and warehouse operations across Magnolia Bakery locations in Bangalore, Hyderabad, Mumbai and Delhi. This role plays a critical part in ensuring timely procurement, inter-city stock movement, and centralized control over warehouse inventory, hygiene, documentation, and compliance. The role involves close coordination with central kitchens, warehouse teams, and vendors in each city to ensure seamless backend support to operations.

Key Roles and Responsibilities

1. Procurement Coordination

• Coordinate with central kitchen and warehouse teams across all cities to gather material requirements.
• Raise purchase requests, obtain quotations, and issue purchase orders in line with defined policies.
• Negotiate pricing, delivery terms, and credit periods with vendors and maintain updated vendor records.
• Track and ensure timely delivery of materials, coordinate with city teams for follow-ups and delivery receipts.
• Liaise with the finance team for processing invoices and resolving vendor payment issues.

2. Centralized Warehouse Oversight

• Monitor and manage inventory levels across all three city warehouses using ERP/software tools.
• Ensure consistent documentation practices (GRNs, stock movement, returns, rejections) across all warehouse locations.
• Support and guide local warehouse teams to follow FIFO, hygiene standards, and temperature control protocols.
• Coordinate transfers of stock between locations when required and ensure proper documentation.
• Resolve warehouse-level issues and escalate chronic discrepancies or delays to the supply chain head.

3. Inventory Control & Reporting

• Generate consolidated inventory and stock movement reports across all cities for review by management.
• Analyze stock variances, wastage, or obsolescence and work with local teams to address root causes.
• Support and audit periodic physical stock checks and cycle counts conducted by city warehouse teams.
• Maintain central records of purchases, consumption, vendor performance, and pricing history.

4. Interdepartmental & Intercity Coordination

• Work closely with central kitchen, finance, and warehouse personnel in all three locations.
• Coordinate intercity dispatches, logistics support, and material requirement planning.
• Escalate urgent needs or critical shortages and drive timely resolution through internal teams or vendors.
• Contribute to SOP improvement for procurement and warehouse control, with a focus on scalability and standardization.

Key Roles and Responsibilities

Qualifications & Requirements

• A degree / Diploma / Postgraduate in any field.
• 3 to 6 Years of working in Pastry / Baked Goods experience.
• Hours of work for this position are approximately 54-60 hours per week including 1 hour break every day.
• Basic understanding of procurement processes, vendor management, and inventory control.
• Knowledge of food cost, Cost of Goods Sold (COGS), and stock management principles.
• Familiarity with food safety, sanitation standards, and proper storage procedures (especially for F&B operations).
• Ability to monitor stock levels, conduct stock counts, and maintain accurate inventory records.
• Experience in handling purchase orders, goods receiving, invoice verification, and documentation.
• Strong organizational skills with good time management and attention to detail.
• Ability to manage supplies across multiple outlets or locations (if required).
• Good communication and interpersonal skills to coordinate with vendors, kitchen teams, and management.
• Capable of handling supplier negotiations and resolving discrepancies or damage claims.
• Proficient in Microsoft Word and Excel (knowledge of inventory or ERP systems is an advantage).
• Dependable, responsible, and able to follow company policies and procedures.
• Willing to work flexible hours if required.
• Computer skills: Word and Excel.

General Requirements:

• Health Screening as per the FSSAI guidelines.
• FOSTAC/HACCP and Food Safety Training.
• POSH Training and Internal Complaints Committee member.
• General Training and Development.
• Attendance and Punctuality.
• Employee Grievance Procedure.
• Non - Disclosure Agreement.
• Mandatory Statutory Compliance Pertaining to Kitchen Operations.
• Employee Engagement/Motivational program.
• Human Resources Policy manual.
• Waste Management, Inventory control.
• Maintaining professional behavior.
• Personal grooming.
• Workplace decorum.

Note: With the change in position, the roles, responsibilities, and other requirements will change accordingly.