Purchase Executive

JobItUs; Chhatrapati Sambhajinagar District; On-site; INR 400,000 - 700,000; Full time

Job summary

JobItUs is seeking a Senior Executive – Purchase to manage procurement activities across materials, components, services, and related requirements. The role emphasizes negotiating prices, terms, and delivery while maintaining supplier relationships and ensuring timely procurement in a manufacturing setup.

The incumbent will coordinate with Stores, Production, Quality and Accounts to ensure quality, cost efficiency and compliance with company policies.

Qualifications

• Bachelor's degree or higher in Commerce, Business, SCM, or related field.
• MBA/PGDM in SCM/Purchase preferred.
• Experience in electrical/manufacturing industries is advantageous.

Responsibilities

• Review purchase requisitions and identify suppliers.
• Negotiate prices, payment terms and delivery schedules.
• Prepare purchase orders and ensure timely procurement.
• Coordinate with Stores, Production, Quality and Accounts.
• Maintain supplier records and monitor performance.
• Ensure adherence to procurement procedures and controls.

Skills

Negotiation

Vendor management

Communication

MS Excel

ERP systems

Analytical skills

Deadline oriented

Coordination

Education

Bachelor's degree in Commerce/Business/SCM

MBA/PGDM in SCM/Purchase

Tools

ERP software

Job description

Job Description – Senior Executive – Purchase

Position Details

Designation: Senior Executive – Purchase

Department: Purchase

Reporting To: Purchase Head

Industry: Electrical / Manufacturing

Location: Manufacturing Plan

2. Job Purpose

To manage procurement activities for materials, components, consumables, services and other requirements of the organization, ensuring the right quality, quantity and price while maintaining timely delivery and supplier relationships.

3. Key Responsibilities

A. Purchase & Procurement

• Receive and review purchase requisitions from various departments.
• Identify suitable suppliers and obtain quotations.
• Prepare comparative statements and negotiate prices, payment terms and delivery schedules.
• Prepare and process purchase orders as per company procedures.
• Ensure timely procurement of materials as per production requirements.
• Follow up with suppliers for pending orders and deliveries.
• Coordinate with Stores, Production, Quality and Accounts departments.

B. Vendor Management

• Identify and develop new suppliers.
• Evaluate suppliers based on quality, price, delivery and service.
• Maintain approved vendor lists and supplier records.
• Monitor supplier performance and resolve supply-related issues.
• Develop alternative sources for critical materials.

C. Material Planning

• Coordinate with Production, Stores and Planning departments regarding material requirements.
• Monitor stock levels and avoid shortages or excess inventory.
• Ensure timely procurement of critical and fast-moving materials.
• Follow up on material shortages and urgent requirements.

D. Cost Control

• Negotiate competitive prices with suppliers.
• Analyze market prices and identify cost-saving opportunities.
• Obtain quotations from multiple suppliers wherever applicable.
• Support management in cost reduction and value-engineering initiatives.
• Monitor price variations and maintain purchase price records.

E. Documentation & ERP

• Maintain purchase orders, quotations, comparative statements and supplier documents.
• Update purchase transactions in ERP/software.
• Maintain proper records of purchase orders and material deliveries.
• Prepare purchase-related MIS and reports.
• Ensure accuracy of purchase documentation.

F. Quality & Compliance

• Coordinate with the Quality Department regarding material quality issues.
• Ensure procurement is made from approved suppliers.
• Follow company purchase procedures and authorization limits.
• Ensure compliance with applicable company policies and procurement controls.
• Coordinate with suppliers for replacement/rejection of defective materials.

G. Supplier Follow-up

• Track open purchase orders and delivery commitments.
• Communicate regularly with suppliers regarding dispatch schedules.
• Escalate delayed or critical supplies to the Purchase Manager.
• Coordinate logistics and transportation wherever required.

4. Key Performance Indicators (KPIs)

• On-time material delivery.
• Purchase cost savings.
• Supplier performance.
• Material availability.
• Purchase order processing time.
• Reduction in urgent/emergency purchases.
• Supplier development and alternate source development.
• Purchase documentation accuracy.
• Inventory optimization.

5. Qualification

Bachelor's degree in Commerce, Business Administration, Supply Chain Management, Engineering or a related field. MBA/PGDM in Supply Chain/Purchase Management is preferred.

6. Experience

• Preferred Experience: 3–7 years in Purchase/Procurement.
• Experience in electrical, engineering or manufacturing industries will be preferred.
• Working knowledge of ERP systems and MS Excel is desirable.

7. Required Skills

• Strong negotiation and vendor-management skills.
• Good communication and interpersonal skills.
• Knowledge of procurement processes and commercial terms.
• Analytical and problem-solving ability.
• Good knowledge of MS Excel and ERP systems.
• Ability to work under pressure and meet deadlines.
• Strong follow-up and coordination skills.
• Cost-conscious and result-oriented approach.

8. Key Interfaces

• Production
• Stores
• Planning
• Quality
• Finance & Accounts
• Engineering / Maintenance
• Suppliers and Transporters

9. Overall Responsibility

The Senior Executive – Purchase is responsible for ensuring timely, cost-effective and quality procurement of required materials and services while maintaining strong supplier relationships and proper procurement documentation.