Purchase Executive

Match Graphics; Ahmedabad District; On-site; INR 350,000 - 520,000; Full time

Job summary

Match Graphics in Ahmedabad seeks a diligent Purchase Executive to manage end-to-end procurement of raw materials, consumables, and services, ensuring timely delivery, quality, and cost competitiveness for uninterrupted production.

The role involves supplier negotiations, vendor performance reviews, ERP/Microsoft Excel proficiency, and close collaboration with Production, Stores, and Finance to support budgeting and MIS reporting.

Qualifications

• Bachelor's degree or higher in commerce or related field.
• Diploma/certification in materials management or supply chain is a plus.
• Experience in procurement in a manufacturing setup preferred.

Responsibilities

• Process purchase requisitions from various departments.
• Identify and evaluate suppliers based on quality, price, delivery, and service.
• Obtain quotations, compare prices, and prepare comparative statements.
• Negotiate prices, payment terms, delivery schedules, and contracts with vendors.
• Issue Purchase Orders as per approved procurement procedures.
• Ensure timely procurement to avoid production delays.
• Develop and maintain a vendor database.
• Coordinate with vendors regarding deliveries, shortages, quality issues, and replacements.
• Coordinate with stores to monitor inventory levels and reorder points.
• Prepare MIS reports related to procurement and ensure compliance with policies.

Skills

Procurement processes and vendor mgmt

Inventory control principles

Analytical and problem solving

Attention to detail

Time management

Integrity and ethics

Excellent communication

Education

Bachelor's Degree in Commerce/Business Administration/Supply Chain/Engineering

Diploma/Certification in Materials Management or Supply Chain

Tools

MS Excel

ERP systems (SAP/Oracle/Tally/Microsoft Dynamics)

Job description

Job Title: Purchase Executive; Department: Purchase / Procurement; Reports To: Production Manager; Location: Ahmedabad

Job Purpose

To ensure the timely procurement of raw materials, consumables, spare parts, packaging materials, and services at competitive prices while maintaining quality standards and ensuring uninterrupted production.

Key Responsibilities

Procurement

• Process purchase requisitions received from various departments.
• Identify and evaluate suppliers based on quality, price, delivery, and service.
• Obtain quotations, compare prices, and prepare comparative statements.
• Negotiate prices, payment terms, delivery schedules, and contracts with vendors.
• Issue Purchase Orders (POs) as per approved procurement procedures.
• Ensure timely procurement to avoid production delays.

Vendor Management

• Develop and maintain a reliable vendor database.
• Evaluate vendor performance periodically.
• Coordinate with vendors regarding deliveries, shortages, quality issues, and replacements.
• Identify alternate sources to reduce procurement risks.

Inventory Coordination

• Coordinate with stores to monitor inventory levels.
• Ensure procurement based on minimum, maximum, and reorder levels.
• Avoid overstocking and stock-outs.
• Track pending purchase orders and follow up for timely delivery.

Documentation & Compliance

• Maintain complete purchase records, quotations, purchase orders, invoices, and contracts.
• Ensure compliance with company procurement policies.
• Coordinate with Accounts for invoice verification and payment processing.
• Prepare MIS reports related to procurement.

Cost Control

• Identify opportunities for cost reduction without compromising quality.
• Conduct market surveys to monitor price trends.
• Recommend value engineering and alternate materials where feasible.

Coordination

• Coordinate with Production, Maintenance, Quality, Stores, and Finance departments.
• Resolve procurement-related issues promptly.
• Support annual budgeting and procurement planning.

Key Performance Indicators (KPIs)

• On-time procurement and delivery rate.
• Purchase cost savings achieved.
• Vendor performance and reliability.
• Purchase order processing time.
• Stock-out frequency.
• Inventory optimization.
• Accuracy of purchase documentation.
• Reduction in emergency purchases.

Educational Qualification

• Bachelor's Degree in Commerce, Business Administration, Supply Chain, or Engineering.
• Diploma/Certification in Materials Management or Supply Chain Management is an added advantage.

Experience

• 25 years of experience in procurement/purchase in a manufacturing environment.
• Experience in the paper, printing, packaging, or manufacturing industry is preferred.

Technical Skills

• Knowledge of procurement processes and vendor management.
• Understanding of inventory control principles.
• Proficiency in MS Excel and ERP systems (SAP, Oracle, Tally ERP, Microsoft Dynamics, etc.).
• Knowledge of GST documentation and purchase-related statutory requirements.
• Ability to prepare comparative statements and MIS reports.

Behavioural Competencies

• Strong negotiation skills.
• Analytical and problem‑solving ability.
• Excellent communication and interpersonal skills.
• Attention to detail.
• Time management and planning.
• Integrity and ethical conduct.
• Ability to work under pressure and meet deadlines.

Preferred Industry Experience

• Manufacturing
• Paper & Decor Paper Printing
• Packaging
• Engineering

Working Conditions

• Based at the manufacturing plant.
• Regular interaction with vendors, stores, production, maintenance, and finance departments.
• Occasional travel for vendor visits, supplier audits, and procurement meetings.