Purchase & Contracts

Krishvi Projects; Bengaluru; On-site; INR 900,000 - 1,400,000; Full time

Job summary

Krishvi Projects in Bengaluru seeks a seasoned procurement professional to manage end-to-end procurement of construction materials, equipment, and services. You will collect quotations, prepare comparisons, negotiate terms, raise POs/WOs, and ensure timely delivery to project sites.

You will coordinate with Project Managers and site teams, maintain vendor databases, monitor costs, review invoices, and ensure contracts and procurement records comply with company policies.

Qualifications

• Bachelor-level graduate with strong procurement knowledge.
• Experience in construction procurement and contract management preferred.
• Proficient in MS Excel, ERP systems, and vendor scorecards.

Responsibilities

• Handle end-to-end procurement of construction materials, equipment, services, and project requirements.
• Collect and evaluate quotations from vendors and suppliers.
• Prepare comparative statements and negotiate prices, payment terms, delivery schedules, and commercial conditions.
• Raise and process Purchase Orders (POs) and Work Orders (WOs).
• Ensure materials are procured as per approved specifications, budgets, and project timelines.
• Monitor purchase orders and ensure timely delivery to project sites.
• Coordinate with site teams regarding material requirements and delivery schedules.
• Identify and develop reliable suppliers and subcontractors.
• Maintain an updated vendor and supplier database.

Skills

Negotiation

Vendor management

Contract management

Communication

Analytical skills

Coordination

Education

Graduate

Tools

MS Excel

MS Word

ERP/Purchase Management Systems

Job description

Role & responsibilities

• Handle end-to-end procurement of construction materials, equipment, services, and project requirements.
• Collect and evaluate quotations from vendors and suppliers.
• Prepare comparative statements and negotiate prices, payment terms, delivery schedules, and commercial conditions.
• Raise and process Purchase Orders (POs) and Work Orders (WOs).
• Ensure materials are procured as per approved specifications, budgets, and project timelines.
• Monitor purchase orders and ensure timely delivery to project sites.
• Coordinate with site teams regarding material requirements and delivery schedules.
• Identify and develop reliable suppliers and subcontractors.
• Maintain an updated vendor and supplier database.

2. Contract Management

• Draft, review, coordinate, and maintain contracts, work orders, purchase orders, and subcontract agreements.
• Ensure contracts clearly define scope of work, specifications, rates, timelines, payment terms, warranties, penalties, and other commercial conditions.
• Track contract validity, completion periods, renewal requirements, and contractual obligations.
• Coordinate with Legal, Projects, Finance, and Management teams for contract finalization.
• Maintain proper records of all executed contracts and supporting documents.
• Monitor compliance with contractual terms and conditions.

3. Vendor & Contractor Management

• Coordinate with contractors, subcontractors, suppliers, consultants, and service providers.
• Evaluate vendor performance based on quality, cost, delivery, and service.
• Resolve commercial and operational issues with vendors and contractors.
• Negotiate rate revisions, additional works, variations, and extensions where required.
• Ensure vendors comply with company requirements and contractual obligations.

4. Project Procurement Coordination

• Review material indents and procurement requirements received from project sites.
• Coordinate with Project Managers, Engineers, QS, and Site teams for procurement planning.
• Prepare procurement schedules based on project requirements and timelines.
• Track critical materials and ensure there are no delays affecting project execution.
• Coordinate inspection, delivery, and acceptance of materials where required.
• Ensure proper documentation for materials supplied to project sites.

5. Cost Control & Commercial Management

• Compare market rates and identify cost-saving opportunities.
• Negotiate with suppliers and contractors to achieve competitive pricing.
• Monitor purchase costs against approved project budgets.
• Review contractor bills, purchase invoices, and supporting documents in coordination with Accounts and Projects.
• Track variations, additional works, and rate changes.
• Assist management in maintaining procurement and project cost controls.

6. Documentation & Records

• Maintain complete records of quotations, comparative statements, purchase orders, work orders, contracts, invoices, delivery challans, and related documents.
• Maintain contract registers, vendor registers, PO/WOs tracking sheets, and procurement records.
• Ensure all documentation is properly approved and filed.
• Prepare periodic purchase and contract status reports for management.

7. Compliance & Risk Management

• Ensure procurement and contracting activities comply with company policies and approval procedures.
• Identify potential commercial and contractual risks.
• Ensure appropriate clauses are incorporated into contracts to protect the company's interests.
• Coordinate with Legal and Management on contractual disputes, claims, delays, and other issues.
• Maintain confidentiality of commercial information and contractual documents.

Key Skills

• Strong negotiation and vendor management skills.
• Good knowledge of construction materials, services, and subcontracting.
• Knowledge of purchase and procurement processes.
• Strong understanding of contracts, work orders, and commercial terms.
• Excellent communication and coordination skills.
• Strong analytical and cost-comparison abilities.
• Good documentation and record-keeping skills.
• Ability to work under pressure and meet project deadlines.
• Proficiency in MS Excel, Word, ERP/Purchase Management Systems, and other relevant software.

Preferred candidate profile

Graduate

Real -estate Background is must