Purchase Associate

Quality HR India Pvt. Ltd.; Vapi; On-site; INR 450,000 - 550,000; Full time

Job summary

Quality HR India Pvt. Ltd. is seeking a Purchase Associate for its Vapi plant. The role manages PRs, verifies requirements, sources vendors, evaluates quotations, negotiates terms, and issues POs. You will track deliveries and ensure quality compliance.

Ideal candidate has 3–5 years in chemical procurement, strong coordination, and MS Excel/ERP proficiency. Graduation is required, with GST/MSME compliance knowledge preferred.

Qualifications

• Graduation in any discipline is required.
• Procurement and vendor management experience is preferred.

Responsibilities

• Monitor and manage daily Purchase Requisitions (PRs) for plant procurement.
• Verify PRs for make/brand, specs, quantity, department and other requirements.
• Identify suitable vendors and send enquiries for quotations.
• Obtain and evaluate vendor quotations and prepare comparative statements.
• Negotiate with suppliers on price, payment terms, delivery and quality.
• Prepare Purchase Orders and coordinate approvals; release POs to vendors.
• Maintain pending PO reports and follow up with vendors for delivery.
• Coordinate with transporters and vendors for timely material receipt.
• Ensure on-time delivery per approved specs and quality requirements.
• Provide regular PR and PO status updates to user departments.

Skills

Procurement Mgmt

Vendor Management

RFQ Enquiries

Quotation Analysis

Commercial Negotiation

PO Management

Capex Procurement

Delivery Follow-up

AMC Management

MIS Reporting

GST MSME Compliance

Coordination

Excel/ERP

Problem Solving

Cross-functional

Education

Graduation

Tools

ERP

Job description

Position : Purchase Associate

Location : Vapi

Experience: 3 - 5Years

Industries: Chemical

Responsibilities:

• Monitor and manage daily Purchase Requisitions (PRs) for all plant procurement requirements.
• Verify PRs for make/brand, technical specifications, machine/application, quantity, department, and other relevant requirements.
• Identify suitable vendors and send enquiries for quotations.
• Obtain and evaluate vendor quotations and prepare comparative statements.
• Negotiate with suppliers regarding price, payment terms, delivery schedule,quality, and other commercial terms and conditions.
• Prepare Purchase Orders and related DMS documentation and coordinate the approval process. Release approved POs to vendors and obtain order confirmation.
• Prepare and maintain pending PO reports and regularly follow up with vendors for material delivery.
• Coordinate with transporters and vendors to ensure timely movement and receipt of materials.
• Ensure materials are delivered on time and as per approved specifications and quality requirements.
• Provide regular PR and PO status updates to user departments.
• Process and coordinate advance payment requests with Head Office and Accounts.
• Follow up on rejected materials and coordinate with suppliers for replacement and corrective action.
• Review and close unwanted or obsolete pending PRs and POs after confirmation from concerned departments.
• Coordinate with the Accounts Department for outstanding payments and advance payments.
• Manage and coordinate AMC renewals for Vapi, Tarapur, and Silvassa Plants.
• Conduct vendor visits for vendor development and assessment of manufacturing capabilities and processes.
• Prepare periodic MIS reports related to procurement, pending orders, deliveries, and vendor performance.
• Ensure compliance with applicable GST and MSME requirements.

Required Skills

• Purchase & Procurement Management
• Vendor Development & Vendor Management
• RFQ / Enquiry Management
• Quotation Analysis & Comparative Statement Preparation
• Commercial Negotiation
• Purchase Order Management
• Capex & Project Procurement
• Material & Delivery Follow-up
• AMC Management
• MIS Reporting
• GST & MSME Compliance
• Strong Coordination & Communication Skills
• MS Excel / ERP / Purchase Management Software
• Problem Solving and Follow-up Skills
• Cross Functional Coordination

Qualification: Any Graduation

Salary :- Upto 5.00 LPA