Proposals Specialist Advisor

NTT DATA, Inc.; Dadri; On-site; INR 600,000 - 900,000; Full time

Job summary

A tech solutions firm in India is seeking a Proposal Manager to oversee the logistics of proposal submissions. Responsibilities include managing proposal timelines, conducting detailed reviews of RFx, and ensuring high-quality deliverables meet client requirements. This role requires collaboration with cross-functional teams including Sales, Legal, and Finance to create compelling proposals and presentations. The ideal candidate should have a knack for organization and document management, ensuring all aspects are executed professionally.

Responsibilities

• Handle multiple deals with medium to moderate complexity.
• Manage all aspects of proposal logistics including scheduling and distribution.
• Ensure clear bid calendar and ownership of deliverables.
• Raise red flags when due dates or requirements are not met.
• Perform detailed review of RFx focusing on client requirements.
• Work with cross-functional teams from Sales, Legal, Finance, etc.
• Collaborate to produce high-quality responses and visuals.
• Ensure documents align with internal guidelines and client requirements.
• Create proposal/presentation materials with Technical SMEs and others.
• Add/create content for the Content Library.

Job description

• Handle multiple deals with medium to moderate complexity.
• Manage all aspects of proposal logistics, including setting up shared proposal sites, scheduling and leading status meetings, creating and distributing draft outlines of deliverable documents to pursuit teams, maintaining version control for documents on shared sites, ensure consistent document formatting, and preparing deliverables for final submission.
• Ensure a clear bid calendar / proposal development plan is established and maintained, with ownership of each deliverable assigned and all team members fully aware of their responsibilities and deadlines.
• Raise red flags with management when due dates or customer requirements are not being met or followed by the pursuit team to ensure timely delivery of compliant and professionally produced proposals.
• Perform detailed review of the RFx with a focus on client requirements and populate the first draft of the response documents leveraging contents from the document repository to share it with the pursuit team.
• Work with cross-functional team members involved in the pursuit such as from Sales, Solution, Consulting, Delivery, Legal, HR, and Finance.
• Collaborate with Editors and Graphic Designers to produce high-quality responses and visuals that align with internal brand guidelines.
• Ensure the deliverable documents created and maintained are as per the internal guidelines aligning with the client requirements.
• Create proposal/presentation material by working with Technical SMEs, Finance, Legal, and the sales lead to organize and lay out the presentation of the proposal for the orals.
• Adding/creating best-in-class content to the Content Library.