Project Manager - Maintainace

bigbasket; Bengaluru; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Bigbasket is seeking a seasoned Facility Manager/Project Manager to oversee complex operations in Bengaluru. You will manage maintenance, safety, vendor contracts, and asset inventories to support efficient warehouse and distribution activities.

The role requires 4–5 years in facility management and strong leadership. Proficiency in MS Office and PM tools is essential; collaboration with HO and regional teams will be routine.

Qualifications

• Proven work experience as a Facility manager/Project Manager in the Grocery field.
• 4–5 years of relevant experience in facility management and projects.
• Strong leadership and communication skills.
• Proficient in MS Office and project management tools.

Responsibilities

• Sourcing and overseeing contracts and service providers for catering, cleaning and technology.
• Advising businesses on measures to improve facility efficiency and cost-effectiveness.
• Supervising teams of staff across divisions and ensuring daily task fulfilment.
• Maintaining basic facilities and ensuring smooth warehouse operation.
• Managing budgets for maintenance, repairs and contracts.
• Coordinating safety inspections and audits within the facility.
• Procurement of spares and keeping repair/maintenance logs up to date.
• Handling vendor payments and coordinating with HO/DC teams as needed.

Skills

Facility management

Project management

Leadership

Communication

MS Office

Vendor coordination

Education

B.E./B.Tech or equivalent

Tools

Microsoft Office

Project management software

Job description

Responsibilities

• Sourcing and overseeing contracts and service providers for functions such as

catering, cleaning and technology

• Advising businesses on measures to improve the efficiency and cost-effectiveness

of the facility

• Supervising teams of staff across different divisions
• Ensuring that basic facilities are well-maintained and conducting proactive

maintenance. Monitoring the health/operation availability of the assets to ensure the

smooth warehouse operation.

• Dealing with emergencies as they arise
• Creating and maintaining budgets for maintenance, repairs, and contracts
• Supporting a companys strategic objectives by driving cost reduction initiatives
• Ensuring coherent availability and utilization of resources in areas like transport,

canteen, and waste disposal

• Overseeing the closure of projects within the approved budget
• Managing renovations and refurbishments
• Organizing facility condition assessments
• Coordinating safety inspections
• Monitoring the team in the region and ensuring that they fulfil the day-to-day tasks.
• Providing solution to the project related issues in the region that hampers the business.

• Ensuring assets & consumables availability as per monthly projections.
• Maintenance of critical equipment as per the PPM Schedule and if any asset under

breakdown, need to get it repaired on priority as per SLA (Repair & Maintenance of all the

operational machines held at DC & 5k and bbnow stores as per 52 weekly plan)

• Attending all types of breakdowns of machine occurred on daily basis by local project

team & by vendor if required and analysing the RCA for better performance and operation

of the machine.

• Procurement of required spares for repair & maintenance of machines (also ensuring the

critical spares availability as part of proactive action.)

• Maintaining the service reports and log sheet of repair & maintenance work.
• Procurement of new asset as per HO recommendation or DC Team requirement.

• Co-ordinating with HO team and Vendor for payment related issues (Ledger re-

conciliation, payment advise etc)

• Maintain Attendance & Discipline in Housekeeping Team.
• Tackle all Housekeeping related issues.
• Based on the area, finalising the pest control vendor by taking quotes and going for the

best vendor.

• providing support towards all types of New Facility activities such as vendor alignment

and site related works.

• Processing of various bills and payments to vendors
• Handling space arrangement, utilities, Tea, Water for Employees.
• Ensuring necessary renewal of warehouse related rental agreement.
• Ensuring the documents of gov regulatory (like, PCB, CEIG, Fire NOC etc)
• Maintaining the licenses (Building Structure stability, MHE/ Stacker/ Reach Truck

Stability, Rack Stability, ETP, STP, stamping certificates [for weighing scales and barcode

scales], Drinking water, Garbage disposal etc)

• Preparation of PMR report of the region and sharing it to HO team.
• Preparing required presentation for the CPO review meeting and presenting the same
• Controlling the scrap sales (Carton, Waste/ Kachara, Wooden & Mix plastic) for DC & 5k

locations

• Finding the scrap vendor for the assets which are written off under damage.
• Sending mail to HO team to get the scrap invoice and after the receipt of invoice, getting

money from vendor and sharing the deposit details with HO team for confirmation.

• Sharing the book stock of movable and Fixed asset details to SCM team every month on

time.

• Monitoring the Audits done by SCM team on that day and providing any support if

necessary.

• Analyzing the movable asset & fixed asset audit shared by SCM team and correcting the

book stock by initiating the MYMCS calls.

• Handling of Fuel buddy account for purchase of fuel for DG at DC locations.
• Fire & safety training. Creating Awareness about the safety.
• LOTO process to be follow during any Electrical works.
• Machine operation training with the help of OEM.
• System oriented training.
• Supporting HSE team for helping them to arrange awareness training for the OPS team.
• Concluding the AMC/CAMC in respect of critical machineries at DC & 5K locations.
• Finalising the required rental assets based on the requirement raised by OPS team (Like

rental printer, rental BOPT etc)

• Providing support towards monthly R&R, major events to be held in premises.
• Arrangement on National Festivals, Holy, Diwali, Independence Day, Republic Day etc
• Preparation and arrangement in case of any VIP visit
• Arrangement for Paramount Achievement and Rockstar event.

• Handling incident & accident occurred in DC & 5k locations and forwarding of report to

HO.

• Monsoon or disaster preparation (In terms of project OPS support and business support.
• Innovative works based on the location level requirement.
• Ensuring the layout planogram as per approved layout shared by HO.
• Carrying out needed modification at existing DC/stores as per business requirement

recommendation shared by SCM.

• Evaluate projects to ensure they are meeting company standards, adhere to budgets, and

meet deadlines.

Candidate requirements

• Proven work experience as a Facility manager/Project Manaer or similar role in the

field of Grocery Business with the experience of 4-5 years.

• B.E/B. Tech or equivalent is required (Technical Graduate).
• Proficiency in Microsoft Office and project management software is an added advantage.
• Strong leadership skills.
• Good writing and verbal communication skills.
• Strong attention to details and technicalities.
• Excellent organizational and technical abilities.
• Good interpersonal and multi-tasking skills.
• Relevant training and/or certifications as a Project Management Officer.