Project Manager

Global Venus Estates Llp; Salem; On-site; INR 360,000 - 540,000; Full time

Job summary

Global Venus Estates Llp in Salem is seeking a Site Coordinator to manage daily site operations, ensuring safety, cleanliness, and neat presentation of display areas while supervising contractors and site staff.

The role requires close coordination with the sales and accounts teams, handling registrations, cash collections, documentation, and timely reporting of progress, registrations, and collections.

Responsibilities

• Visit the site every day and check that work is going as planned.
• Make sure the site is clean, safe, and neat for visiting customers.
• Keep the site office, sample units, and display areas in good condition.
• Check the work of contractors and the site team, and report problems early.
• Track progress against the schedule and update management on delays.
• Keep records of materials, labour, and site activities.
• Make sure the site follows safety rules and approvals.
• Work closely with the sales team and share site updates with them.
• Help the sales team with site visits and customer questions.
• Keep the unit availability list (sold, unsold, on hold) up to date.
• Support the team in closing bookings, including follow-up with customers.
• Share the projects price list, offers, and project details with the sales team.
• Pass customer feedback and common concerns to management.
• Collect and check customer documents (ID proof, address proof, PAN, etc.).
• Prepare the sale agreement and registration papers with the legal team.
• Book registration dates with the sub-registrars office and inform customers.
• Go to the registration office with the customer, or arrange for someone to go.
• Make sure stamp duty and registration fees are paid correctly.
• Keep a file of every completed registration, and follow up on pending ones.
• Receive customer payments only as per company rules, and give proper receipts.
• Deposit cash and cheques in the company account on time.
• Keep a daily record of all money received and paid out.
• Match collections with the accounts team regularly.
• Handle petty cash for site expenses and keep bills for each spend.
• Report any mismatch or delay in payment to management right away.
• Prepare weekly and monthly reports on progress, sales, registrations, and collections.
• Coordinate between the sales, accounts, legal, and site teams.
• Lead and guide the site staff and junior team members.
• Handle customer complaints calmly and solve them on time.
• Follow company policies and keep all records ready for audit.

Job description

1. Site Management

• Visit the site every day and check that work is going as planned.
• Make sure the site is clean, safe, and neat for visiting customers.
• Keep the site office, sample units, and display areas in good condition.
• Check the work of contractors and the site team, and report problems early.
• Track progress against the schedule and update management on delays.
• Keep records of materials, labour, and site activities.
• Make sure the site follows safety rules and approvals.

2. Sales Coordination

• Work closely with the sales team and share site updates with them.
• Help the sales team with site visits and customer questions.
• Keep the unit availability list (sold, unsold, on hold) up to date.
• Support the team in closing bookings, including follow-up with customers.
• Share the projects price list, offers, and project details with the sales team.
• Pass customer feedback and common concerns to management.

3. Registration Coordination

• Collect and check customer documents (ID proof, address proof, PAN, etc.).
• Prepare the sale agreement and registration papers with the legal team.
• Book registration dates with the sub-registrars office and inform customers.
• Go to the registration office with the customer, or arrange for someone to go.
• Make sure stamp duty and registration fees are paid correctly.
• Keep a file of every completed registration, and follow up on pending ones.

4. Cash Handling

• Receive customer payments only as per company rules, and give proper receipts.
• Deposit cash and cheques in the company account on time.
• Keep a daily record of all money received and paid out.
• Match collections with the accounts team regularly.
• Handle petty cash for site expenses and keep bills for each spend.
• Report any mismatch or delay in payment to management right away.

5. General Responsibilities

• Prepare weekly and monthly reports on progress, sales, registrations, and collections.
• Coordinate between the sales, accounts, legal, and site teams.
• Lead and guide the site staff and junior team members.
• Handle customer complaints calmly and solve them on time.
• Follow company policies and keep all records ready for audit.