Project Documentation Specialist - HVDC Services

Hitachi Energy; Chennai District; On-site; INR 600,000 - 900,000; Full time

Job summary

Hitachi Energy in Chennai is seeking a Project Documentation Specialist to manage and maintain HVDC project documentation across the lifecycle, ensuring accuracy, accessibility, and compliance with standards.

You will develop document control processes, log and distribute drawings and reports, coordinate reviews with engineering and project teams, and train colleagues in DMS usage, while safeguarding confidential information.

Qualifications

• Bachelor's degree in a non-engineering discipline.
• 2–5 years experience in document control or project documentation.
• Excellent organizational skills with meticulous attention to detail.
• Proficiency in Microsoft Office Suite.
• Ability to read and understand technical drawings and specifications is a plus.

Responsibilities

• Develop, implement, and maintain document control processes and procedures for HVDC projects, including document numbering, revision control, and distribution.
• Receive, log, track, and distribute all incoming and outgoing project documentation, including drawings, specifications, reports, manuals, and correspondence.
• Ensure timely review, approval, and release of project documents in collaboration with engineering, project management, and quality assurance teams.
• Utilize and manage document management systems (DMS) effectively, ensuring data integrity and user accessibility.
• Conduct regular audits of project documentation to ensure compliance with company standards, client requirements, and regulatory guidelines.
• Prepare and compile final project documentation packages (As-Built documentation) for handover to clients.
• Provide training and support to project team members on document control procedures and DMS usage.
• Collaborate with cross-functional teams to identify and implement improvements in documentation processes.
• Manage confidential and proprietary information with the highest level of discretion.

Skills

Document control

Organizational skills

Attention to detail

Communication skills

Reading technical drawings

Education

Bachelor's degree in a non-engineering discipline

Tools

Microsoft Office

Job description

Job Description:

The Opportunity

The Project Documentation Specialist for HVDC Services will manage, organize, and maintain all technical and project-related documentation throughout the lifecycle of High Voltage Direct Current (HVDC) projects, ensuring accuracy, accessibility, and compliance with company standards and client requirements.

How You’ll Make An Impact

• Develop, implement, and maintain document control processes and procedures for HVDC projects, including document numbering, revision control, and distribution.
• Receive, log, track, and distribute all incoming and outgoing project documentation, including drawings, specifications, reports, manuals, and correspondence.
• Ensure timely review, approval, and release of project documents in collaboration with engineering, project management, and quality assurance teams.
• Utilize and manage document management systems (DMS) effectively, ensuring data integrity and user accessibility.
• Conduct regular audits of project documentation to ensure compliance with company standards, client requirements, and regulatory guidelines.
• Prepare and compile final project documentation packages (As-Built documentation) for handover to clients.
• Provide training and support to project team members on document control procedures and DMS usage.
• Collaborate with cross-functional teams to identify and implement improvements in documentation processes.
• Manage confidential and proprietary information with the highest level of discretion.

Your Background

• Hold a bachelor's degree in a non-engineering discipline.
• Minimum of 2 to 5 years experience in document control or project documentation, preferably within the power generation, transmission, or heavy industrial sectors.
• Excellent organizational skills with meticulous attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to read and understand technical drawings and specifications is a plus.
• Strong communication skills, both written and verbal, with the ability to interact effectively with various stakeholders.
• Ability to work independently and as part of a team in a fast-paced project environment.

Publication date : 2026-09-21

Requirements