Project Documentation Specialist - HVDC Services

Hitachi Vantara Corporation; Chennai District; On-site; INR 450,000 - 750,000; Full time

Job summary

Hitachi Energy in Chennai is seeking a Project Documentation Specialist to manage and maintain all technical and project documentation for HVDC projects across the lifecycle.

You will develop document control processes, log and distribute documents, ensure timely review and release with engineering and QA teams, and manage DMS usage. Strong organization and MS Office skills are required. This role entails working with cross-functional teams to maintain compliance and accessibility.

Qualifications

• Bachelor's degree in a non-engineering discipline.
• 2–5 years of experience in document control or project documentation.
• Excellent organizational skills with meticulous attention to detail.
• Proficiency with Microsoft Office Suite.
• Ability to read and understand technical drawings and specifications (a plus).
• Strong written and verbal communication skills.

Responsibilities

• Develop, implement, and maintain document control processes for HVDC projects, including numbering and revision control.
• Receive, log, track, and distribute all project documentation (drawings, reports, manuals, correspondence).
• Ensure timely review and release of documents with engineering, project management, and QA teams.
• Utilize and manage document management systems (DMS) to ensure data integrity and accessibility.
• Audit project documentation for compliance with standards, client requirements, and regulations.
• Prepare final As-Built documentation packages for handover to clients.
• Provide training and support on document control procedures and DMS usage.
• Collaborate with cross-functional teams to improve documentation processes.
• Handle confidential information with discretion.

Skills

Document control

Attention to detail

Communication

Team collaboration

Independent worker

Education

Bachelor's degree (non-engineering)

Tools

MS Office Suite

Document Management System (DMS)

Job description

Job Description:

The opportunity:

The Project Documentation Specialist for HVDC Services will manage, organize, and maintain all technical and project-related documentation throughout the lifecycle of High Voltage Direct Current (HVDC) projects, ensuring accuracy, accessibility, and compliance with company standards and client requirements.

How you’ll make an impact:

• Develop, implement, and maintain document control processes and procedures for HVDC projects, including document numbering, revision control, and distribution.
• Receive, log, track, and distribute all incoming and outgoing project documentation, including drawings, specifications, reports, manuals, and correspondence.
• Ensure timely review, approval, and release of project documents in collaboration with engineering, project management, and quality assurance teams.
• Utilize and manage document management systems (DMS) effectively, ensuring data integrity and user accessibility.
• Conduct regular audits of project documentation to ensure compliance with company standards, client requirements, and regulatory guidelines.
• Prepare and compile final project documentation packages (As-Built documentation) for handover to clients.
• Provide training and support to project team members on document control procedures and DMS usage.
• Collaborate with cross-functional teams to identify and implement improvements in documentation processes.
• Manage confidential and proprietary information with the highest level of discretion.

Your Background:

• Hold a bachelor's degree in a non-engineering discipline.
• Minimum of 2 to 5 years experience in document control or project documentation, preferably within the power generation, transmission, or heavy industrial sectors.
• Excellent organizational skills with meticulous attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to read and understand technical drawings and specifications is a plus.
• Strong communication skills, both written and verbal, with the ability to interact effectively with various stakeholders.
• Ability to work independently and as part of a team in a fast-paced project environment.

Accessibility and reasonable accommodation

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

Use of Al and automated tools in recruitment

As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi’s Global Data Privacy Notice.

Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.

For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.

The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.