Project Coordinator Team Lead

Sipra Systems; Bengaluru; On-site; INR 400,000 - 700,000; Full time

Job summary

RSPS SIPRA Pvt. Ltd. in Bangalore seeks a Project Coordinator to align project activities across engineering, surveying and site teams. You will coordinate schedules, maintain documentation and ensure timely deliverables while liaising with clients and authorities.

The role requires strong communication, organizational skills, and proficiency in MS Excel, Word and PowerPoint, with a background in civil engineering or related fields.

Qualifications

• Education: Graduate in any relevant discipline; Civil Engineering, Project Management, or related field preferred.
• Experience: 24 years in project coordination, infrastructure, construction, surveying or related field.
• Experience with railway projects or government departments is an added advantage.

Responsibilities

• Coordinate day-to-day project activities with Project Managers, Site Engineers, Survey Teams, and other departments.
• Prepare and maintain project schedules, work plans, and progress trackers.
• Monitor project progress and ensure tasks are completed within the agreed timelines.
• Identify delays, operational issues, and pending activities and report them to the concerned manager.
• Follow up with site teams to ensure smooth execution of project activities.
• Coordinate with clients, consultants, railway authorities, and other departments, as applicable.
• Follow up on project approvals, permissions, drawings, and other required documents.
• Maintain professional communication with internal and external stakeholders.
• Record meeting discussions, instructions, and action points and ensure timely follow-up.
• Prepare daily, weekly, and monthly project progress reports.
• Maintain project files, correspondence, approvals, drawings, and other relevant records.
• Track submission deadlines and follow up on pending reports and deliverables.
• Ensure that project documentation is properly organized and updated.
• Maintain records of site visits, survey activities, and project-related communications.
• Coordinate work allocation and follow up on assigned responsibilities.
• Communicate project requirements and deadlines to the concerned team members.
• Monitor the submission of daily reports from site teams.
• Escalate manpower shortages, technical issues, and other project-related concerns to management.
• Coordinate with the HR and administration teams regarding project staff requirements, where necessary.
• Ensure that project activities are carried out according to approved plans, instructions, and contractual requirements.
• Monitor project milestones and highlight deviations from the schedule.

Skills

Communication

Coordination

Time management

MS Excel

MS Word

PowerPoint

Reporting

Stakeholder management

Education

Graduate (Civil Engineering preferred)

Tools

MS Excel

MS Word

PowerPoint

Job description

Position: Project Coordinator

Company: RSPS SIPRA Pvt. Ltd.
Department: Project Operations
Reporting To: Project Manager / Management
Location: Bangalore
Employment Type: Full-Time

1. Job Summary

The Project Coordinator will be responsible for coordinating project activities, monitoring progress, maintaining documentation, communicating with site teams and clients, and ensuring that project deliverables are completed within the specified timelines. The role requires effective coordination between management, project managers, engineers, survey teams, and other stakeholders.

2. Key Responsibilities

Project Planning and Coordination

• Coordinate day-to-day project activities with Project Managers, Site Engineers, Survey Teams, and other departments.
• Prepare and maintain project schedules, work plans, and progress trackers.
• Monitor project progress and ensure that assigned tasks are completed within the agreed timelines.
• Identify delays, operational issues, and pending activities and report them to the concerned manager.
• Follow up with site teams to ensure smooth execution of project activities.

Client and Department Coordination

• Coordinate with clients, consultants, railway authorities, and other concerned departments, as applicable.
• Follow up on project approvals, permissions, drawings, and other required documents.
• Maintain professional communication with internal and external stakeholders.
• Record meeting discussions, instructions, and action points and ensure timely follow-up.

Documentation and Reporting

• Prepare daily, weekly, and monthly project progress reports.
• Maintain project files, correspondence, approvals, drawings, and other relevant records.
• Track submission deadlines and follow up on pending reports and deliverables.
• Ensure that project documentation is properly organised and updated.
• Maintain records of site visits, survey activities, and project-related communications.

Team and Task Management

• Coordinate work allocation and follow up on assigned responsibilities.
• Communicate project requirements and deadlines to the concerned team members.
• Monitor the submission of daily reports from site teams.
• Escalate manpower shortages, technical issues, and other project-related concerns to management.
• Coordinate with the HR and administration teams regarding project staff requirements, where necessary.

Progress Monitoring and Compliance

• Ensure that project activities are carried out according to approved plans, instructions, and contractual requirements.
• Monitor project milestones and highlight deviations from the schedule.
• Maintain records of delays, pending approvals, and other factors affecting project progress.
• Assist the Project Manager in preparing status reports, presentations, and project updates.
• Ensure timely communication of important instructions and updates to the relevant teams.

3. Required Skills

• Good communication and coordination skills.
• Strong organisational and time-management abilities.
• Proficiency in MS Excel, MS Word, and PowerPoint.
• Ability to prepare reports and maintain documentation.
• Good follow-up, problem-solving, and multitasking skills.
• Ability to coordinate with multiple teams and stakeholders.
• Attention to detail and a responsible approach to work.

4. Educational Qualifications and Experience

• Education: Graduate in any relevant discipline; a degree in Civil Engineering, Project Management, or a related field is preferred.
• Experience: 24 years of experience in project coordination, infrastructure, construction, surveying, or a related field is preferred.
• Experience working with railway projects or government departments will be an added advantage.

5. Performance Expectations

The Project Coordinator is expected to:

• Ensure timely submission of project reports and deliverables.
• Maintain accurate and up-to-date project records.
• Follow up consistently on pending activities and approvals.
• Communicate project delays and issues to management promptly.
• Support the timely and smooth execution of assigned projects.

6. General Responsibilities

• Follow company policies, procedures, and reporting requirements.
• Maintain confidentiality of company, client, and project information.
• Attend project review meetings and provide accurate progress updates.
• Perform other project-related duties assigned by the Management or Project Manager.