Project Coordinator- Solar

Rudra Urja; Delhi; On-site; INR 420,000 - 640,000; Full time

Job summary

Rudra Urja in India is seeking a proactive Project Coordinator to support multiple projects from initiation to closure. You will coordinate plans, track milestones, prepare progress reports, and ensure activities align with approved scope and timelines.

You will work with internal teams, clients, vendors and site staff, maintain documentation, and escalate risks as needed. The role demands strong organization, timely communication, and the ability to juggle several tasks concurrently.

Responsibilities

• Coordinate and monitor projects from initiation to completion, ensuring timely execution of all activities.
• Prepare project plans, schedules, milestones, and track progress against timelines.
• Coordinate with internal teams, clients, vendors, contractors, and other stakeholders to ensure smooth project execution.
• Follow up on assigned tasks and ensure timely closure of pending activities.
• Maintain project documentation, MIS reports, trackers, work orders, quotations, invoices, and other project records.
• Prepare daily/weekly/monthly project progress reports for management.
• Identify delays, operational issues, and project risks and escalates them to the concerned management.
• Coordinate procurement, material requirements, site activities, manpower, logistics, and vendor requirements wherever applicable.
• Conduct regular follow-ups with field/site teams and collect updates on project progress.
• Assist Project Managers in planning, budgeting, resource allocation, and execution.
• Ensure that project activities are carried out as per approved scope, specifications, quality standards, and timelines.
• Coordinate meetings, prepare minutes of meetings (MoM), and track action items until closure.
• Verify project-related data, measurements, bills, and supporting documents before submission to management/client.
• Maintain proper communication between management and execution teams.
• Support preparation of presentations, dashboards, MIS, and management reports.
• Ensure compliance with company processes, safety requirements, and applicable project guidelines.
• Handle multiple projects/tasks simultaneously and prioritize activities based on deadlines.
• Perform any other project coordination and administrative responsibilities assigned by management.

Job description

Key Responsibilities

• Coordinate and monitor projects from initiation to completion, ensuring timely execution of all activities.


• Prepare project plans, schedules, milestones, and track progress against timelines.


• Coordinate with internal teams, clients, vendors, contractors, and other stakeholders to ensure smooth project execution.


• Follow up on assigned tasks and ensure timely closure of pending activities.


• Maintain project documentation, MIS reports, trackers, work orders, quotations, invoices, and other project records.


• Prepare daily/weekly/monthly project progress reports for management.


• Identify delays, operational issues, and project risks and escalates them to the concerned management.


• Coordinate procurement, material requirements, site activities, manpower, logistics, and vendor requirements wherever applicable.


• Conduct regular follow-ups with field/site teams and collect updates on project progress.


• Assist Project Managers in planning, budgeting, resource allocation, and execution.


• Ensure that project activities are carried out as per approved scope, specifications, quality standards, and timelines.


• Coordinate meetings, prepare minutes of meetings (MoM), and track action items until closure.


• Verify project-related data, measurements, bills, and supporting documents before submission to management/client.


• Maintain proper communication between management and execution teams.


• Support preparation of presentations, dashboards, MIS, and management reports.


• Ensure compliance with company processes, safety requirements, and applicable project guidelines.


• Handle multiple projects/tasks simultaneously and prioritize activities based on deadlines.


• Perform any other project coordination and administrative responsibilities assigned by management.