Project Coordinator- Migration

HGS; Hyderabad; On-site; INR 900,000 - 1,500,000; Full time

Job summary

HGS is seeking a Migration Coordinator to oversee end-to-end migration coordination across multiple customers, workstreams, and technical teams. You will govern schedules, readiness, and ticket management, acting as the critical PMO liaison among project managers, service teams, and clients.

Ideal candidates have 3–6 years' PMO or migration coordination experience, with strong analytical and communication skills to maintain governance artifacts and risk/RAID registers.

Qualifications

• PMO governance experience and project coordination skills.
• Ability to identify schedule slippage, dependencies, and blockers and drive follow-up actions.
• Experience with migration coordination, transition management, or service delivery is preferred.

Responsibilities

• Coordinate day-to-day migration wave scheduling across multiple customers and workstreams.
• Maintain migration schedules aligned with milestones and roadmaps.
• Manage readiness activities, prerequisites, approvals, and ticket governance.

Skills

Migration Coordination

PMO Governance

Stakeholder Management

Customer Communication

Data Analysis

Excel Dashboards

ServiceNow / ITSM

Education

Bachelor's degree in IT / CS / Engineering / Business Administration

Tools

ServiceNow

Excel

Job description

The Migration Coordinator is responsible for coordinating and governing day-to-day migration activities across multiple customers, workstreams, and technical teams. This role serves as the central coordination point between Project Managers, Program Managers, technical delivery teams, service management teams, customers, and third-party partners to ensure migration activities are planned, scheduled, executed, and tracked in accordance with program objectives.

The role combines migration coordination and PMO responsibilities, including migration wave scheduling, migration readiness management, customer communications, ServiceNow or any ticket governance, reporting, tracking of planned versus actual delivery status, and risk and dependency management. The Migration Coordinator is expected to maintain accurate migration data, provide visibility into program progress, proactively identify issues, and support effective program governance.

• Manages routine and complex migration coordination activities across multiple customers and workstreams.
• Works with technical and business stakeholders to support migration planning, execution, and governance.
• Excellence: Delivers high-quality coordination and governance support through strong attention to detail, accountability, and consistent execution.
• Customer-Driven: Ensures customers are informed, prepared, and supported throughout migration planning and execution activities.
• Expertise: Applies PMO and migration coordination knowledge to maintain control over schedules, readiness activities, reporting, governance, and ticket management processes.
• Collaboration: Builds effective working relationships across technical teams, program leadership, operational teams, customers, and external partners.

Key Responsibilities

• Manage day-to-day migration wave scheduling and coordination activities across multiple customers, services, applications, and infrastructure environments.
• Maintain migration schedules and ensure alignment with program milestones, migration roadmaps, and delivery objectives.
• Coordinate migration dates, resource availability, dependencies, readiness activities, and prerequisites required for successful execution.
• Track migration readiness and ensure required approvals; validations, access requirements, and prerequisites are completed before scheduled migration dates.
• Identify scheduling conflicts, resource constraints, delivery risks, and dependency-related challenges, escalating where appropriate.
• Manage migration-related customer communications, including scheduling notifications, reminders, status updates, confirmations, and follow-up actions.
• Maintain high standards of ServiceNow or any other ticket management governance across migration activities.
• Ensure migration-related tickets are accurately created, assigned, categorized, updated, reviewed, and closed according to agreed processes.
• Maintain migration trackers, action logs, RAID logs, readiness trackers, dashboards, and governance documentation.
• Maintain risk, issue, action, and dependency registers and ensure assigned owners actively progress in remediation activities.
• Act as the primary coordination point between migration teams, project managers, service management teams, operations, customers, and external vendors.

Knowledge

• Knowledge of PMO methodologies, governance frameworks, reporting processes, and project coordination practices.
• Proven ability to identify schedule slippage, risks, dependencies, and blockers and drive appropriate follow-up actions.

Skills

• Migration Coordination
• PMO Governance and Reporting
• Migration Wave Planning and Scheduling
• Stakeholder Management (Internal and External)
• Customer Communication Management
• ServiceNow / ITSM Platforms
• Schedule Management and Tracking
• Migration Readiness Management
• Risk, Issue, Action and Dependency Management (RAID)
• Data Analysis and Reporting
• Microsoft Excel, Dashboards and Tracker Management

Education

• Bachelor's degree in information technology, Computer Science, Engineering, Business Administration, or related fields required.

Certifications

• PMP, CAPM, or equivalent Project Management Certification preferred.
• Agile Foundation, Scrum Fundamentals, or comparable project delivery certification preferred.

Experience

• Minimum 3-6 years of experience in PMO, project coordination, migration coordination, transition management, service delivery, or related operational roles.