Project Coordinator

F-Prime Capital; Pune District; On-site; INR 420,000 - 650,000; Full time

Job summary

F-Prime Capital is seeking a Project Coordinator to drive execution within the PMO, translating strategic plans into daily operations and coordinating cross‑functional engineering teams.

You will support planning, risk, cost, and stakeholder reporting, with growth toward a Project Manager role while applying PMI/PMBOK aligned practices.

Qualifications

• Bachelor's or Master's degree in Engineering required.
• 1–3 years project coordination/PM experience in a technical/engineering environment.
• Proficiency in PM scheduling tools (Jira, Smartsheet, MS Project, Primavera P6).
• Strong MS Office skills, especially Excel (pivot, VLOOKUP) and PowerPoint storytelling.
• Nice to have: PMI CAPM/PMP/PRINCE2/PMI-ACP; Agile/Hybrid delivery; EVM familiarity; international exposure; BI tools.

Responsibilities

• Develop, maintain, and control detailed project schedules using MS Project, Primavera P6, or Smartsheet.
• Coordinate engineering deliverables and track milestones across disciplines.
• Own RAID log and support risk analysis and CAPA closure.
• Prepare stakeholder reports and facilitate meetings; build relationships with internal teams, vendors, and clients.
• Support procurement and contract coordination, cost tracking and invoicing workflows.
• Participate in Agile ceremonies and drive continuous improvement within PMO.

Skills

Attention to detail

Stakeholder management

Communication

Problem solving

Adaptability

Education

Bachelor's or Master's degree in Engineering

Tools

Jira

Smartsheet

MS Project

Primavera P6

MS Excel

PowerPoint

Power BI

Tableau

Job description

ABOUT THE ROLE

The Project Coordinator is a critical execution engine within the PMO — responsible for translating strategic project plans into daily operational reality. With 1–3 years of project experience and a mandatory engineering foundation, this role sits at the crossroads of technical delivery, stakeholder management, and process governance. You will work alongside Project Managers and cross-functional engineering teams to drive on-time, on-budget delivery of complex projects, while building the expertise to grow into a fully‑fledged Project Manager.

This role is designed for professionals who are detail-oriented yet commercially aware, technically fluent yet people-centric, and process-driven yet creative in problem-solving.

KEY RESPONSIBILITIES

1. Project Planning & Schedule Management

• Develop, maintain, and control detailed project schedules using MS Project, Primavera P6, or Smartsheet — covering scope, WBS, milestones, and critical path.
• Support the creation and maintenance of Project Charters, Scope Statements, and Project Management Plans in alignment with PMI/PMBOK standards.
• Monitor schedule performance indicators (SPI, CPI) and proactively flag deviations; recommend corrective actions to the Project Manager.
• Manage project baseline changes through formal change control processes — assess scope, cost, and schedule impact of change requests.

2. Engineering & Technical Coordination

• Serve as the liaison between engineering disciplines (mechanical, electrical, civil, or relevant domain) and the PM — translating technical progress into project‑level reporting.
• Track technical deliverables, design approvals, and engineering milestones against the project plan; elevate risks proactively.
• Coordinate reviews of technical documents, drawings, specifications, and inspection reports with internal and external stakeholders.
• Support constructability reviews, technical risk assessments, and engineering change management processes.

3. Risk, Issue & Quality Management

• Own and maintain the RAID Log (Risks, Assumptions, Issues, Dependencies) — facilitate regular reviews and drive resolution ownership.
• Conduct structured risk identification workshops; support quantitative and qualitative risk analysis using probability-impact matrices.
• Monitor quality control checkpoints and ensure deliverables meet contractual, regulatory, and client specifications.
• Prepare non-conformance reports (NCRs) and track corrective/preventive action (CAPA) closure.

4. Stakeholder Communication & Reporting

• Prepare and distribute stakeholder-ready project status reports, dashboards, and executive summaries on weekly/monthly cadences.
• Facilitate project meetings, workshops, and technical reviews — own agendas, minutes, action tracking, and follow‑up.
• Build and maintain strong working relationships with internal teams, vendors, contractors, and clients — including international accounts where applicable.
• Translate complex technical and project information into clear, concise communications tailored to executive, technical, and client audiences.

5. Cost, Procurement & Contract Coordination

• Support project cost tracking and budget variance analysis; maintain up-to-date cost reports and earned value data.
• Coordinate with procurement and supply chain teams on vendor/subcontractor onboarding, PO issuance, and delivery tracking.
• Assist in contract administration — monitor deliverable obligations, track milestones tied to payment, and flag contractual risks.
• Maintain procurement trackers and support invoice verification and approval workflows.

6. Agile, Hybrid & Continuous Improvement

• Actively participate in Agile ceremonies where applicable — sprint planning, stand‑ups, retrospectives, and backlog grooming.
• Contribute to process improvement initiatives — identify inefficiencies, map current-state workflows, and propose optimized future-state solutions.
• Support lessons‑learned sessions and ensure outputs are captured and actioned into the PMO knowledge base.
• Champion digital adoption of PM tools, automation, and AI‑assisted workflows to increase team productivity.

REQUIREMENTS

MANDATORY: Education

Bachelor's or Master's degree in Engineering is required. Relevant disciplines include:

• Mechanical, Electronics, Electrical, Mechatronics, Engineering

MANDATORY: Relevant Industry Knowledge

1–3 years of hands‑on experience in a project environment within a relevant industry is required.

Experience & Certifications

MANDATORY

1–3 years of project coordination or project management experience in a technical/engineering environment

MANDATORY

Demonstrated ability to manage project scope, schedules, risks, Cost, action logs, and multi-stakeholder communications independently

MANDATORY

Proficiency in at least one PM scheduling tool: Jira, Smartsheet or equivalent

MANDATORY

Strong command of MS Office Suite — advanced Excel (pivot tables, VLOOKUP, dashboards), PowerPoint storytelling

NICE TO HAVE

PMI CAPM, PMP, PRINCE2 Foundation, or PMI-ACP certification

PREFERRED

Experience with Agile/Scrum frameworks alongside traditional waterfall or hybrid delivery

PREFERRED

Familiarity with Earned Value Management (EVM) concepts and cost‑schedule integration

NICE TO HAVE

International project or customer exposure — coordinating across geographies, time zones, or regulatory environments

NICE TO HAVE

Experience with Power BI, Tableau, or similar data visualization platforms for project reporting

SOFT SKILLS — MANDATORY & NON-NEGOTIABLE

Competency

Behavioral Standard Expected

Communication Excellence

Articulates project status, risks, and changes with precision and confidence to both technical and executive audiences. Active listener; written communications are clear, structured, and error‑free.

Stakeholder Management

Builds credibility and trust across organizational levels. Manages competing stakeholder interests with diplomacy, tact, and data‑backed reasoning.

Negotiation & Influencing

Negotiates timelines, resource commitments, and scope boundaries without escalating conflict. Influences without authority — earns buy‑in through preparation and empathy.

Conflict Resolution

Identifies tensions early and facilitates constructive resolution. Remains calm, objective, and solution‑oriented under pressure or ambiguity.

Accountability & Ownership

Takes full ownership of assigned workstreams. Does not wait to be told — proactively flags risks, proposes solutions, and closes actions on time.

Cross‑cultural Sensitivity

Demonstrates awareness and respect for diverse cultural norms — essential for international customer engagement and global team collaboration.

Structured Problem‑Solving

Applies logical frameworks (5‑Why, Fishbone, PDCA) to diagnose root causes and drive sustainable corrective actions.

Adaptability & Resilience

Maintains high performance through scope changes, ambiguity, and shifting priorities. Reframes setbacks as learning opportunities.

INTERNATIONAL CUSTOMER EXPOSURE

Nice to Have — Differentiating Advantage

Candidates with international exposure will be prioritized when all other factors are equal. This includes:

• Managing or coordinating deliverables for customers across multiple geographies or time zones
• Interfacing directly with international client project teams — attending reviews, resolving issues, managing expectations
• Navigating cross‑cultural communication dynamics and adapting stakeholder engagement styles accordingly
• Understanding of international project standards, export compliance, or multi‑currency project environments
• Language skills beyond native tongue are an advantage (Arabic, French, Spanish, Mandarin, or German preferred)