Project Coordinator / Documentation

Artizen Projects; Ahmedabad District; On-site; INR 300,000 - 540,000; Full time

Job summary

Artizen Projects is seeking a proactive Project Documentation Coordinator to support project teams in Ahmedabad. You will coordinate with project managers, site teams, consultants, vendors, and clients, and maintain accurate project documents, drawings, approvals, reports, MOMs, and correspondence.

You will also prepare MIS reports, trackers, and status updates, follow up on submissions, and ensure easy retrieval of records.

Qualifications

• Strong communication and coordination skills required.
• Excellent documentation and follow-up abilities.
• Proficient in MS Excel, Word, PowerPoint, and Outlook.
• Ability to prepare MIS reports and maintain trackers.
• Detail-oriented with the ability to manage multiple tasks.
• Prior experience in interior fit-out, construction, or project execution preferred.

Responsibilities

• Coordinate with Project Managers, Site Teams, Consultants, Vendors, and Clients for project-related documentation and communication.
• Maintain and update project documents, drawings, approvals, reports, MOMs, and correspondence.
• Prepare and maintain project trackers, MIS reports, and status updates.
• Follow up with project teams for timely submission of required documents and reports.
• Maintain proper records of project-related documents and ensure easy retrieval.
• Coordinate project meetings, prepare MOMs, and follow up on action points.
• Assist in preparing project submissions, presentations, and other documentation as required.
• Monitor document status and ensure timely circulation of revised/latest versions.
• Support the Project Team in day-to-day coordination and administrative activities.
• Ensure proper filing and documentation as per company/project requirements.

Skills

Communication skills

Coordination

Documentation

Attention to detail

Multi-tasking

Tools

MS Excel

MS Word

PowerPoint

Outlook

Job description

Role & responsibilities

• Coordinate with Project Managers, Site Teams, Consultants, Vendors, and Clients for project-related documentation and communication.
• Maintain and update project documents, drawings, approvals, reports, MOMs, and correspondence.
• Prepare and maintain project trackers, MIS reports, and status updates.
• Follow up with project teams for timely submission of required documents and reports.
• Maintain proper records of project-related documents and ensure easy retrieval.
• Coordinate project meetings, prepare MOMs, and follow up on action points.
• Assist in preparing project submissions, presentations, and other documentation as required.
• Monitor document status and ensure timely circulation of revised/latest versions.
• Support the Project Team in day-to-day coordination and administrative activities.
• Ensure proper filing and documentation as per company/project requirements.

Preferred candidate profile:

• Good communication and coordination skills.
• Strong documentation and follow-up skills.
• Good knowledge of MS Excel, Word, PowerPoint, and Outlook.
• Ability to prepare MIS reports and maintain trackers.
• Good attention to detail and ability to manage multiple tasks.
• Prior experience in interior fit-out, construction, or project execution will be preferred.