Project Coordinator - Architecture, Construction and PMC

ACODE; New Delhi; On-site; INR 400,000 - 550,000; Full time

Job summary

ACODE in Delhi is seeking a detail-oriented project coordinator to maintain and update project trackers, ensure timely status and deliverables, and coordinate between internal teams, consultants, and clients.

The role involves scheduling meetings, documenting action points, and managing both digital and physical project files to keep records accurate and accessible.

Qualifications

• Excellent written and verbal communication skills.
• Strong organizational and coordination abilities.
• Ability to follow up and manage multiple projects.
• Proficiency with MS Excel / Google Sheets.
• Proficiency with MS Word and PowerPoint.
• Experience with Zoom / Meet / Teams.
• Good documentation and file-management skills.

Responsibilities

• Maintain and regularly update project trackers, track project status, pending activities, deadlines and deliverables, and coordinate between internal teams, consultants, site teams and clients.
• Monitor project-related emails and correspondence, track pending responses and ensure important communication and documents are properly recorded.
• Coordinate site visits, schedules, availability and post-visit action points for project teams, architects, PMC teams and consultants.
• Schedule Zoom, Google Meet and physical meetings, coordinate availability, maintain meeting trackers and record MOM/action points.
• Maintain project-wise digital and physical files, documents, drawings, reports and correspondence, ensuring records are properly organized and updated.
• Coordinate with clients for meetings, site visits, required information, pending documents, approvals and responses.
• Prepare regular project updates, highlight pending and overdue activities, and keep all project records and trackers updated.

Skills

Communication

Organization

Coordination

Follow-up

Multitasking

Excel/Sheets

Word/PowerPoint

Meetings/Video conferencing

Documentation

Tools

MS Excel

Google Sheets

MS Word

PowerPoint

Zoom

Google Meet

Microsoft Teams

Job description

Role & responsibilities

Maintain and regularly update project trackers, track project status, pending activities, deadlines and deliverables, and coordinate between internal teams, consultants, site teams and clients. Monitor project-related emails and correspondence, track pending responses and ensure important communication and documents are properly recorded. Coordinate site visits, schedules, availability and post-visit action points for project teams, architects, PMC teams and consultants. Schedule Zoom, Google Meet and physical meetings, coordinate availability, maintain meeting trackers and record MOM/action points. Maintain project-wise digital and physical files, documents, drawings, reports and correspondence, ensuring records are properly organized and updated. Coordinate with clients for meetings, site visits, required information, pending documents, approvals and responses. Prepare regular project updates, highlight pending and overdue activities, and keep all project records and trackers updated.

Then below it:

Preferred candidate profile

• Good written and verbal communication skills.
• Strong organizational and coordination skills.
• Excellent follow-up ability.
• Ability to manage multiple projects simultaneously.
• Good command of MS Excel / Google Sheets.
• Good knowledge of MS Word and PowerPoint.
• Comfortable with Zoom / Google Meet / Microsoft Teams.
• Good documentation and file-management skills.
• Professional approach towards client coordination.