Project Coordinator

TECHNOCRAFT VENTURES LIMITED; Sector 10; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Technocraft Ventures Limited in India seeks a capable Project Planning & Monitoring professional to oversee baseline schedules, milestone tracking, and recovery plans, coordinating with site teams for timely execution and reporting progress.

The role covers subcontract management, billing coordination, project documentation, and cross-functional coordination with PM, QA/QC, procurement, and finance to ensure milestones are met and contractual obligations are fulfilled.

Responsibilities

• Prepare baseline project schedules, milestone plans, and recovery plans.
• Monitor daily, weekly, and monthly project progress against approved schedules.
• Identify delays, critical activities, and project bottlenecks.
• Coordinate with site teams to ensure timely execution of activities.
• Prepare progress reports, dashboards, and management presentations.
• Prepare and process subcontractor work orders.
• Coordinate subcontractor mobilization and deployment.
• Finalize subcontractor rates in consultation with management.
• Verify and process subcontractor running and final bills.
• Maintain subcontractor billing status and payment tracking sheets.
• Monitor subcontractor performance and work completion.
• Prepare monthly client RA Bills and supporting documents.
• Coordinate with site teams for measurement sheets and billing quantities.
• Track certification status and follow up with clients.
• Maintain billing, certification, and payment status reports.
• Coordinate with Project Managers, Site Engineers, Procurement, Stores, Design, QA/QC, and Finance teams.
• Follow up on critical project issues affecting progress.
• Ensure timely resolution of site constraints.
• Coordinate internal review meetings and management discussions.
• Prepare contractual correspondence including Hindrance Letters, Delay Notices/Replies, EOT documents, Variation Claims, Additional Scope Letters, Price Escalation-related correspondence.
• Technical and commercial communications
• Maintain proper documentation of contractual records.
• Prepare delay statements and critical path analysis.
• Identify reasons for delays and supporting documentary evidence.
• Assist in preparation of EOT submissions and delay claims.
• Monitor milestone achievements and contractual obligations.
• Prepare variation BOQs.
• Identify excess, extra, substituted, and omitted quantities.
• Coordinate quantity reconciliation with site teams.
• Maintain variation registers.
• Prepare monthly and quarterly procurement plans.
• Coordinate material requirements with project schedules.
• Track procurement status and pending deliveries.
• Identify procurement risks and mitigation measures.
• Identify and evaluate new suppliers and subcontractors.
• Obtain quotations and conduct comparative analyses.
• Support cost optimization and value engineering initiatives.
• Develop alternate sourcing strategies.
• Prepare monthly, quarterly, and annual project cash flow projections.
• Coordinate budget planning with management.
• Monitor project expenditures against budgets.
• Prepare Daily Progress Reports (DPR), Weekly Progress Reports (WPR), and Monthly Progress Reports (MPR).
• Prepare Minutes of Meetings (MOM) and monitor compliance.
• Maintain project registers and documentation.
• Prepare management MIS reports and project dashboards.
• Coordinate regularly with site teams for Progress updates
• Resource planning
• Material planning Equipment deployment Site
• constraints Safety and quality-related issues.

Job description

About Us

Technocraft Ventures Limited (Formerly known as Technocraft Construction Private Limited) is a 27-year-old infrastructure company specializing in sewerage networks, sewage treatment plants, and allied water infrastructure works across India. We execute projects under national flagship programmes including AMRUT 2.0, Namami Gange, and state-level urban development missions, with operations spanning 6+ states and an annual turnover exceeding 300 crore.

Role & responsibilities

Project Planning & Monitoring

• Prepare baseline project schedules, milestone plans, and recovery plans.
• Monitor daily, weekly, and monthly project progress against approved schedules.
• Identify delays, critical activities, and project bottlenecks.
• Coordinate with site teams to ensure timely execution of activities.
• Prepare progress reports, dashboards, and management presentations.

Subcontract Management

• Prepare and process subcontractor work orders.
• Coordinate subcontractor mobilization and deployment.
• Finalize subcontractor rates in consultation with management.
• Verify and process subcontractor running and final bills.
• Maintain subcontractor billing status and payment tracking sheets.
• Monitor subcontractor performance and work completion.

Client Billing & Commercial Coordination

• Prepare monthly client RA Bills and supporting documents.
• Coordinate with site teams for measurement sheets and billing quantities.
• Track certification status and follow up with clients.
• Maintain billing, certification, and payment status reports.

Project Coordination

• Coordinate with Project Managers, Site Engineers, Procurement, Stores, Design, QA/QC, and Finance teams.
• Follow up on critical project issues affecting progress.
• Ensure timely resolution of site constraints.
• Coordinate internal review meetings and management discussions.

Contract Administration

• Prepare contractual correspondence including:
• Hindrance Letters
• Delay Notices/Replies
• Extension of Time (EOT) documents
• Variation Claims
• Additional Scope Letters
• Price Escalation-related correspondence

Site Instructions

• Technical and commercial communications
• Maintain proper documentation of contractual records.

Project Delay Analysis

• Prepare delay statements and critical path analysis.
• Identify reasons for delays and supporting documentary evidence.
• Assist in preparation of EOT submissions and delay claims.
• Monitor milestone achievements and contractual obligations.

Variation & BOQ Management

• Prepare variation BOQs.
• Identify excess, extra, substituted, and omitted quantities.
• Coordinate quantity reconciliation with site teams.
• Maintain variation registers.

Procurement Planning

• Prepare monthly and quarterly procurement plans.
• Coordinate material requirements with project schedules.
• Track procurement status and pending deliveries.
• Identify procurement risks and mitigation measures.

Vendor Development

• Identify and evaluate new suppliers and subcontractors.
• Obtain quotations and conduct comparative analyses.
• Support cost optimization and value engineering initiatives.
• Develop alternate sourcing strategies.

Financial & Resource Planning

• Prepare monthly, quarterly, and annual project cash flow projections. Estimate monthly fund requirements.
• Coordinate budget planning with management.
• Monitor project expenditures against budgets.

Documentation & Reporting

• Prepare Daily Progress Reports (DPR), Weekly Progress Reports (WPR), and Monthly Progress Reports (MPR).
• Prepare Minutes of Meetings (MOM) and monitor compliance.
• Maintain project registers and documentation.
• Prepare management MIS reports and project dashboards.

Site Coordination

• Coordinate regularly with site teams for: Progress updates
• Resource planning
• Material planning Equipment deployment Site
• constraints Safety and quality-related issues