Planning & Billing - Team Lead

Eagle Software India; Bhuj; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Eagle Software India in Bhuj, Gujarat is seeking a Planning & Billing Team Lead to oversee project scheduling, monitor construction progress, and manage billing processes. This role ensures effective communication between clients, contractors and internal teams while maintaining accurate project documentation.

You will prepare weekly and monthly work programs, develop recovery plans for delays, and ensure compliance with the Project Quality Plan while updating schedules with MS Projects and

Qualifications

• Experience in planning and scheduling for construction projects.
• Proficient in MS Projects and Primavera for schedule management.
• Ability to monitor progress, track costs, and prepare recovery plans.

Responsibilities

• Monitor and track contractors construction programs to ensure alignment with project timelines.
• Prepare weekly and monthly work programs, three-month look-ahead schedules, and recovery plans.
• Develop execution strategies, perform plan vs actual analysis, and update schedules weekly using tools such as S-Curves and Resource Curves.
• Track daily work progress and prepare detailed progress reports.
• Coordinate with site engineers and contractors for timely updates.
• Conduct plan vs actual comparisons every weekend and implement corrective measures.
• Review and process contractors’ monthly running bills and monitor adherence to budgets.

Skills

MS Projects

Primavera (P6)

S-Curves

Resource Curves

Tools

MS Projects

Primavera P6

Job description

Role & responsibilities

Job Description:

The Planning & Billing Team Lead is responsible for overseeing project scheduling, monitoring construction progress, managing billing processes, and ensuring effective communication between clients, contractors, and internal teams. The role involves preparing detailed project reports, developing recovery strategies for delays, and ensuring compliance with contractual and quality requirements while maintaining accurate documentation for all project activities.MS Projects And Primavera is mandatory Skillset.

Key Responsibilities:

Project Planning & Scheduling

• Monitor and track contractors construction programs to ensure alignment with project timelines.
• Prepare weekly and monthly work programs, three-month look-ahead schedules, and recovery plans for delayed activities.
• Develop execution strategies, perform plan vs actual analysis, and update schedules weekly using tools such as S-Curves, Resource Curves, and variance reports.

Progress Monitoring & Reporting

• Track daily work progress and prepare detailed progress reports.
• Coordinate with site engineers and contractors for timely updates.
• Conduct plan vs actual comparisons every weekend and implement corrective measures.

Billing & Cost Management

• Review and process contractors’ monthly running bills in accordance with Service Orders and Bill of Quantities (BOQ).
• Raise monthly payment milestones, follow up with clients, and manage reconciliation and royalty billing.
• Prepare material consumption reports and monitor adherence to project budgets and schedules.

Documentation & Quality Control

• Maintain all project documentation in line with the Project Quality Plan (PQP).
• Manage the Master Drawing List (MDL), engineering change control (ECC) records, punchlists, and method statements for site works.
• Control and track project documents across all departments.

Resource & Manpower Planning

• Prepare daily manpower reports, manpower histograms, and resource leveling plans.
• Allocate tasks to discipline engineers and monitor daily job progress.

Client, Contractor & Vendor Coordination

• Maintain daily correspondence with clients, contractors, and the Head Office.
• Conduct meetings with clients, subcontractors, and vendors to address constructability, punch points, and site-related issues.
• Ensure smooth coordination for project execution and timely resolution of issues.

Project Completion & Certification

• Monitor activities for obtaining Erection Completion Certificates (ECC).
• Prepare and distribute Minutes of Meeting (MOM) and follow up on closure of project punch points.