Project Coordinator

Advantmed India LLP; Gandhinagar; On-site; INR 350,000 - 550,000; Full time

Job summary

Advantmed India LLP is seeking a detail-oriented Project Coordination/Delivery professional to manage client relationships, coordinate cross-functional teams, and ensure timely delivery of milestones and orders. The role emphasizes clear communication, rigorous reporting, and strict adherence to SOPs.

The ideal candidate will demonstrate strong organizational skills, a data-driven mindset, and proficiency with MS Office, with experience in healthcare/compliance-adjacent sectors being a plus.

Qualifications

• Strong written and verbal communication skills.
• Excellent organization and multitasking abilities.
• Data-driven mindset with analytical problem-solving.
• Proficiency with MS Office.

Responsibilities

• Serve as the day-to-day contact for clients and respond promptly to queries and escalations.
• Conduct weekly/monthly review meetings with agenda, minutes, and action items.
• Share project updates and obtain formal client sign-offs.
• Prepare scheduled and ad-hoc reports, dashboards, SLA/metric reports, and risk/issues logs.
• Maintain project documentation: SOWs, change requests, MoM, and closure notes.
• Coordinate internal teams to meet client requirements and deadlines.
• Track tasks, dependencies, and risks; drive resolutions and escalate when needed.
• Maintain a live project plan and ensure on-time delivery of milestones and orders.
• Coordinate monthly billing, invoice approvals, collections follow-up, and reconciliations.
• Ensure adherence to SOPs, SLAs, and quality standards; identify improvements.

Skills

Communication skills

Organization & multitasking

Analytical thinking

Tools

MS Office

Job description

• Client Communication & Relationship Management: Serve as the day-to-day contact for clients; respond to queries, concerns, and escalations promptly.
• Conduct weekly and/or monthly review meetings (agenda, minutes, action items, follow-ups).
• Share project/order closure updates with clients and gather formal sign-offs.
• Reporting & Documentation: Prepare and deliver scheduled and ad-hoc reports (status dashboards, SLA/metric reports, order progress, risk/issues logs).
• Maintain accurate project documentation: SOWs, change requests, action trackers, MoM, delivery checklists, and closure notes.
• Project Coordination & Delivery Tracking: Coordinate internal teams (operations, tech, quality, finance) to meet client requirements and project deadlines.
• Track tasks, dependencies, and risks; proactively drive resolutions and escalate when needed.
• Maintain a live project plan and ensure on-time delivery of milestones and orders.
• Billing & Collections: Coordinate monthly billing, invoice preparation, approvals, collections follow-up, and reconciliation of billing discrepancies.
• Process Discipline & Quality: Ensure adherence to SOPs, SLAs, and compliance requirements; identify process improvements and maintain quality standards.

Required Qualifications

• Strong written and verbal communication skills.
• Excellent organization and multitasking abilities.
• Data-driven mindset with analytical problem-solving.
• Proficiency with MS Office.

Preferred Qualifications

• Experience in healthcare or compliance-driven industries.