Project Coordinator

Watchdog Security; Dadri; On-site; INR 300,000 - 700,000; Full time

Job summary

A leading security systems firm is seeking an AMC / Project Coordinator to oversee annual maintenance contracts and coordinate project execution in fire safety and related systems. The role requires 3-7 years of experience in project coordination, excellent client handling skills, and a technical degree. Strong knowledge of fire safety systems, compliance standards, and proficient use of project tracking tools is essential. This role involves extensive communication with clients and vendors to ensure project success and compliance.

Qualifications

• 3-7 years of experience in AMC Coordination / Project Coordination.
• Exposure to sectors like data centers, hospitals, high-rise buildings, etc.
• Experience coordinating AMC for CCTV, Access Control, IBMS, or Rodent Repellent Systems.

Responsibilities

• Prepare and manage preventive and breakdown maintenance schedules.
• Support project teams during new installations and commissioning.
• Maintain service records and compile project documentation.
• Ensure compliance with applicable standards and safety protocols.

Skills

Strong knowledge of Fire & Safety systems

Excellent coordination and client handling skills

Proficient in MS Excel

Familiarity with AMC processes

Effective communication and problem-solving abilities

Project tracking tools

AMC processes

SLAs

Compliance

Communication

Education

Diploma / B.E. / B.Tech in Mechanical, Electrical, Electronics, or Instrumentation

Tools

AutoCAD

Job description

Overview

Location: Noida (Willing to travel Pan India, if required)

Experience: 3-7 Years in AMC Coordination / Project Coordination in Fire & Life Safety, MEP, or Infrastructure sectors

Job Summary:

We are hiring an AMC / Project Coordinator responsible for overseeing annual maintenance contracts (AMC) and coordinating ongoing project execution in fire safety, IBMS, and ELV systems. The role involves close coordination with clients, service teams, vendors, and project stakeholders to ensure timely execution of preventive and corrective maintenance, system upgrades, and project support activities.

Education & Experience

Diploma / B.E. / B.Tech in Mechanical, Electrical, Electronics, or Instrumentation

Experience in handling AMC coordination for:

• CCTV, Access Control, IBMS & Rodent Repellent Systems

Exposure to sectors like data centers, hospitals, high-rise buildings, malls, and

Responsibilities

• AMC & Maintenance Coordination: Prepare and manage preventive and breakdown maintenance schedules for fire and safety systems. Coordinate site visits and ensure service teams are deployed as per AMC timelines. Track and log service calls, resolutions, and performance metrics. Ensure timely renewal and execution of AMC contracts.
• Project Execution Support: Support project teams during new installations, retrofits, and commissioning. Assist with coordination of materials, subcontractors, and installation activities. Track work progress and generate daily/weekly MIS reports for ongoing sites. Follow up on punch lists, snag closures, and project handovers. Act as the primary point of contact for AMC clients for service-related issues. Coordinate with OEMs, suppliers, and third-party agencies for material/service delivery. Provide periodic updates, reports, and dashboards to clients and internal management.
• Documentation & Reporting: Maintain service records, call reports, equipment logs, and AMC documentation. Compile project documentation such as daily progress reports, work completion certificates, and billing logs. Track and document customer feedback and service satisfaction. Coordinate with accounts team to ensure timely billing and revenue tracking. Track service team timesheets, material consumption, and additional billing items. Prepare AMC status reports and performance reviews.
• Quality & Compliance: Ensure all AMC and project activities are carried out as per applicable standards and safety protocols. Monitor adherence to NFPA, NBC, IS standards during maintenance and installations. Conduct random audits and checklists to ensure service quality.

Key Skills Required

• Strong knowledge of Fire & Safety systems: FA, PA, HSSD, Water Curtain, Sprinklers, Gas Suppression, CCTV, Access Control, WLD, IBMS
• Excellent coordination and client handling skills
• Proficient in MS Excel, project tracking tools, and documentation management
• Familiarity with AMC processes, SLAs, and compliance requirements
• Effective communication, follow-up, and problem-solving abilities
• Working knowledge of AutoCAD and basic project drawings is a plus