Project And Billing Operations Associate

ClearView Healthcare Partners; Gurgaon; Hybrid; INR 900,000 - 1,200,000; Full time

Job summary

ClearView Healthcare Partners in Gurgaon is seeking a Project & Billing Operations Associate to join the Finance team. You will manage global invoicing, project milestones, and payments, interfacing with project leadership across locations.

The role requires five years in invoicing/AR, strong Excel skills, Salesforce mandatory, and ERP experience (NetSuite). You will support revenue recognition, month-end close and audit activities while coordinating with cross-functional teams.

Qualifications

• Bachelor's degree in accounting is mandatory; MBA in Finance preferred.
• At least five years' experience in invoicing, billing, or accounts receivable.
• Strong organizational skills and attention to detail; able to manage multiple items.
• Clear, professional written and verbal communication; ability to interact with leadership and clients.
• Proficiency with Microsoft Excel; Salesforce is mandatory; NetSuite is a plus.
• Reliable, process-oriented, and able to follow through on recurring tasks.
• Experience with global organizations or cross-regional finance teams.
• Understanding of accounting principles, revenue recognition, and project financial management.
• ERP experience; PowerBI is an added advantage.
• Ability to work independently and coordinate with multiple stakeholders.

Responsibilities

• Create and submit client invoices based on milestones/SOWs/POs.
• Coordinate with project leadership; verify timing and amounts of invoices.
• Review and approve invoices; address past due payments.
• Process client payments and apply cash to AR; handle checks.
• Support AR collection efforts and dispute resolution.
• Communicate with clients on payment instructions and banking details.
• Maintain synchronization across systems; provide audit support.
• Analyze project profitability and coordinate with leaders on trends.
• Maintain Salesforce pipeline for forecasting and visibility.
• Monitor timesheet compliance with billing cycles; assist month-end close.

Skills

Invoicing & AR

Accounting principles

Microsoft Excel

Communication skills

Project financial management

ERP familiarity

Multi-stakeholder coordination

Attention to detail

Independent work ethic

Global experience

Education

Bachelor's degree in accounting

MBA in Finance

Tools

Salesforce

NetSuite

PowerBI

Job description

Job Description:

CompanyOverview

ClearView Healthcare Partners is a premier life sciences strategy consulting firm headquartered in Boston, with offices in San Francisco, New York City, London, Zurich and Gurgaon. Serving clients in the biopharmaceutical, medical device, and diagnostic spaces, we provide world-class strategic decision-making support across a diverse range of business issues. Our goal is to inform actionable recommendations that allow companies to achieve their business objectives.

Role Overview:

Reporting to the Senior Finance Manager, the Project & Billing Operations Associate will be part of the Finance team, which is based in our Gurgaon, India office. ClearView's (CV) Finance team lives by "3 C's and 3 P's": Creativity, Curiosity, Connection, Planning, Process and Prediction.

Responsibilities

• The CV Finance function is largely centralized. All clients globally are invoiced by the corporate Finance team. As such, the Project & Billing Operations Associate responsibilities will involve global transactions and interfacing with project leadership across all locations.
• Create and Submit Client Invoices: Generate accurate and timely invoices for clients based on project milestones and statements of work/contracts/purchase orders. Send invoices to clients based on each client's preferred method (e.g., email, Ariba, etc.)
• Coordinate with Project Leadership: Ensure all project documentation (statement of work, client purchase order, etc.) is received and appropriately organized. Verify the timing and amount of each invoice relative to project milestones and statements of work. Resolve discrepancies. Review and approve invoices before sending them to clients. Address past due invoices with clients.
• Process Client Payments: Apply cash to accounts receivable from remittances received in our bank accounts. Handle and deposit client payments occasionally received in the form of physical checks.
• Support Accounts Receivable Collection Efforts: Assist members of the Finance team responsible for receivables management and collection by researching/reconciling past transactions and supporting dispute resolution or other investigation efforts.
• Client Communication: Coordinate with clients regarding payment instructions, bank account logistics and outstanding payments. Maintain information on platforms such as Ariba as needed.
• Reconciliation: Ensure that information remains in-sync among various systems.
• Audit Support: Provide documentation to external auditors to facilitate our annual financial statement audit.
• Analyzing project profitability and coordinating with project leadership to understand trends and opportunities.
• Assist in maintaining project/opportunity pipeline within SALESFORCE to ensure accurate forecasting and pipeline visibility.
• Monitor and support timesheet compliance across project teams, ensuring timely and accurate submissions aligned with billing cycles.
• Support general month-end and year-end close activities related to revenue recognition, project & billing reconciliations, invoicing cutoffs, revenue and AR reporting.

Qualifications and skillsets:

• Bachelor's degree in accounting is mandatory and MBA in Finance would be preferred.
• At least five years' prior experience in invoicing, billing, or accounts receivable, preferably in a professional services or project-based environment.
• Strong organizational skills and attention to detail; comfortable managing multiple open items at once.
• Clear, professional written and verbal communication skills; able to interact effectively with internal teams including company leadership, and clients.
• Proficiency with Microsoft Excel and familiarity with business or finance software (experience with Salesforce is mandatory and NetSuite is good to have).
• Reliable, process-oriented, and able to follow through consistently on recurring tasks.
• Comfortable working independently and coordinating with multiple stakeholders (e.g., project leadership, Finance and other corporate teams such as Compliance, etc.)
• Strong work ethic and sense of accountability, takes pride in accurate, timely work.
• Experience working with global organizations or cross-regional finance teams.
• Strong understanding of accounting principles, revenue recognition, and project financial management.
• Proficiency in Excel and financial/accounting systems (ERP experience preferred).
• Experience working on Microsoft PowerBI will be an added advantage.
• Ability to work independently, manage deadlines, and multitask in a dynamic environment.
• Ability to work out of the Gurgaon office 50% of the time.

What We Value

We recognize that not every candidate will meet every qualification listed. If you’re excited about this role and believe you have relevant experience or transferable skills, we encourage you to apply. We value curiosity, a growth mindset, and a commitment to collaboration.

Equal Opportunity Employer

ClearView Healthcare Partners ("CV") is an Equal Opportunity employer. All qualified applicants will be considered for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.