Program Specialist

Allegis Global Solutions (AGS); Chennai District; On-site; INR 500,000 - 700,000; Full time

Job summary

Allegis Global Solutions is seeking a detail-oriented Invoicing Specialist in Chennai to manage invoice approvals, records, and supplier relationships. The role supports client and vendor escalations and ensures compliance across onboarding and records management.

The ideal candidate has hands-on invoicing experience, strong communication skills, and proficiency in MS Excel, with experience supporting EMEA processes and VMS platforms like Beeline or SAP Fieldglass.

Qualifications

• Must have hands-on invoicing experience.
• Experience supporting EMEA stakeholders or processes preferred.
• Strong stakeholder and supplier management skills.
• Excellent verbal and written communication skills.
• Strong analytical, problem-solving, and organizational abilities.
• Proficiency in Microsoft Excel and MS Office applications.
• Experience with VMS platforms such as Beeline or SAP Fieldglass is highly preferred.

Responsibilities

• Monitor invoice approvals and ensure timely processing.
• Maintain invoicing records and support reporting and audit requirements.
• Build and maintain strong relationships with suppliers and Hiring Managers.
• Monitor supplier performance and ensure service-level commitments are met.
• Support supplier performance reviews and operational governance activities.
• Ensure prompt resolution of client and vendor escalations.
• Support onboarding, extensions, assignment changes, and offboarding activities.
• Ensure completion of all onboarding documentation and compliance requirements.
• Coordinate assignment updates, work order changes, and contractor records management.
• Support asset recovery and assignment closure processes.
• Track requisition aging, invoicing metrics, supplier compliance, and operational KPIs.
• Maintain accurate documentation within VMS and operational systems.

Skills

Invoicing experience

EMEA experience

Stakeholder management

Vendor management

Communication

Analytical problem solving

Microsoft Excel

Tools

Beeline

SAP Fieldglass

Job description

Key Responsibilities

• Monitor invoice approvals and ensure timely processing.


• Maintain invoicing records and support reporting and audit requirements.


• Build and maintain strong relationships with suppliers and Hiring Managers.


• Monitor supplier performance and ensure service-level commitments are met.


• Support supplier performance reviews and operational governance activities.


• Ensure prompt resolution of client and vendor escalations.


• Support onboarding, extensions, assignment changes, and offboarding activities.


• Ensure completion of all onboarding documentation and compliance requirements.


• Coordinate assignment updates, work order changes, and contractor records management.


• Support asset recovery and assignment closure processes.


• Track requisition aging, invoicing metrics, supplier compliance, and operational KPIs.


• Maintain accurate documentation within VMS and operational systems.

Required Qualifications

• Must have hands-on invoicing experience.


• Experience supporting EMEA stakeholders or processes preferred.


• Strong stakeholder and supplier management skills.


• Excellent verbal and written communication skills.


• Strong analytical, problem-solving, and organizational abilities.


• Proficiency in Microsoft Excel and MS Office applications.


• Experience with VMS platforms such as Beeline or SAP Fieldglass is highly preferred.