Event Specialist

Guidewire Software; Bengaluru; On-site; INR 1,000,000 - 1,500,000; Full time

Job summary

Guidewire Software in Bengaluru is seeking a Program Manager to oversee the planning and execution of diverse events. This role combines strategic planning, stakeholder management, and hands-on execution, ideal for someone thriving in a tech-driven environment.

The candidate should possess extensive experience in event management, collaboration, and budgeting. The position encourages innovative ideas and focuses on creating memorable experiences that resonate with employees and the community.

Qualifications

• 6–8 years' experience in event management, preferably in a technology or B2B environment.
• Proven track record of end-to-end ownership of complex, multi-stakeholder events.
• Experience with India-based hubs of global organizations is a strong plus.

Responsibilities

• Lead the planning and execution of events portfolio.
• Translate business objectives into clear event strategies.
• Manage agencies and vendors across production and venues.

Skills

Event management

Stakeholder management

Budget management

Project management

Collaboration tools

Strategic planning

Education

6–8 years in event management or experiential marketing

Tools

Spreadsheets

Presentation tools

Project trackers

Job description

Program Manager – Events Portfolio

We are seeking a Program Manager to lead the planning and execution of Guidewire India’s events portfolio, including flagship tech events, leadership forums, employee engagement initiatives, and community‑oriented activities. You will have the space to experiment with new formats, test ideas, and continually raise the bar on how we show up—focusing on how to create experiences that people remember and talk about, not events that simply “tick the box.” This role combines strategy, stakeholder management, and hands‑on execution, and is ideal for someone who thrives in a high‑growth, global, technology‑driven environment.

What you’ll do

Event Strategy & Planning

• Translate business, brand, and people objectives into clear event strategies, formats, and success measures.
• Design end‑to‑end event journeys (pre‑event, on‑site, post‑event) and manage annual/quarterly calendars to prioritize impact and avoid clashes.
• Enjoy new approaches—piloting formats, themes, and experiences, then scaling what works instead of repeating the status quo.

Stakeholder & Cross‑Functional Management

• Partner with senior leaders and teams across People/HR, Workplace, Communications, Marketing, and Security/IT to co‑own outcomes.
• Set and manage expectations on scope, timelines, and budgets, bringing options, trade‑offs, and recommendations—not just task updates.
• Work effectively with global stakeholders across time zones for leadership visits, customer experiences, and partner‑facing events.

End‑to‑End Event Execution

• Own concept → plan → execution → measurement for multiple events in parallel.
• Lead on‑ground operations (registrations, attendee communications, layouts, signage, hospitality, F&B, AV, safety, compliance).
• Coordinate multi‑day conferences, hackathons, town‑halls, and large culture events, including speaker flow, agenda, zones, demos, and audience interaction.

Vendor & Budget Management

• Manage agencies and vendors across production, venues, F&B, décor, merchandise, content capture, and transport.
• Negotiate scopes, compare quotes, lock timelines, and enforce SLAs while protecting experience quality.
• Handle budgets, POs/ZIPs, invoices, and cost optimization; build simple ROI views using metrics such as attendance, engagement, NPS, and cost per participant.

Tools, Systems & Processes

• Use event and collaboration tools (spreadsheets, presentations, project trackers, forms, email tools, basic design templates) confidently.
• Apply strong project management discipline—timelines, responsibilities, risks, checklists, and crisp status updates across workstreams.
• Maintain lean templates and checklists for key event types and use survey/attendance data to experiment, learn, and continuously improve.

Mindset & Behavioural Competencies

• Strong ownership mindset with a bias to action; treats every event as a product to be iterated and improved, not a checklist to be repeated.
• Naturally curious and experiment‑driven—asks “how could this be better or different?”
• High empathy and respect for diverse audiences; committed to creating inclusive, welcoming experiences that feel thoughtful and intentional.
• Detail‑oriented yet able to connect events back to the broader story we want to tell as Guidewire India; comfortable in an ambiguous, high‑growth, tech‑centric environment.

Qualifications

What you’ll bring

• 6–8 years’ experience in event management, experiential marketing, or large‑scale employee engagement, preferably in a technology, GCC, or B2B environment.
• Proven track record of end‑to‑end ownership of complex, multi‑stakeholder events (beyond coordination support).
• Experience with India‑based hubs of global organizations is a strong plus.
• Exposure to developer, technology, open‑source, or industry events is an advantage, not a requirement.
• Proficiency with collaboration and planning tools (spreadsheets, presentation tools, project trackers, survey tools, basic design templates) and comfort learning new internal platforms.

Equal Opportunity Statement

Guidewire Software, Inc. is proud to be an equal opportunity and affirmative action employer. We are committed to an inclusive workplace, and believe that a diversity of perspectives, abilities, and cultures is a key to our success. Qualified applicants will receive consideration without regard to race, color, ancestry, religion, sex, national origin, citizenship, marital status, age, sexual orientation, gender identity, gender expression, veteran status, or disability. All offers are contingent upon passing a criminal history and other background checks where it is applicable to the position.