Program Coordinator & Teaching Associate

UAi - School of Management; Ahmednagar; On-site; INR 600,000 - 850,000; Full time

Job summary

UAi - School of Management invites applications for a Teaching Associate & Program Coordinator to support stand-in teaching, classroom engagement, and continuity of instruction across cohorts.

The role also oversees master timetable, BoS coordination, IQAC audits, data maintenance, student progress tracking, internship logistics, and parent communications, reporting to the Dean’s Office.

Responsibilities

• Stand-In Teaching: conduct scheduled lectures, case discussions, or tutorials when the module leader is absent.
• Structured Student Engagement: lead interactive case analyses and guided discussions aligned to syllabus.
• Attendance & Continuity Logging: record session attendance and brief the returning module leader.
• Master Timetable & Scheduling: publish the master timetable, room allocations, and faculty workload.
• BoS & Academic Governance: coordinate BoS meetings and semester-end feedback processes.
• Course File & IQAC Audits: collect and archive course files for accreditation standards.
• Program Data Maintenance: manage databases on enrollment, attendance, and outcomes.
• Assessment & Grade Verification: coordinate data entry and post-result archiving.
• At-Risk Tracking & Mentoring: monitor student performance for interventions.
• Internship & Capstone Administration: manage SIP logistics and evaluation scheduling.
• Parent Liaison & PTMs: coordinate parent communications and schedule PTMs.

Job description

Key Responsibility Areas - Teaching Associate & Program Coordinator

• Stand-In Teaching & Class Engagement
  • Substitute Session Conduction: Step in to conduct scheduled lectures, case discussions, or tutorial sessions when the primary module leader is on planned or emergency leave.
  • Structured Student Engagement: Lead interactive business case analyses, guided group discussions, or curated review sessions using materials aligned with the course syllabus to ensure zero loss of instructional time.
  • Attendance & Continuity Logging: Record session attendance, log coverage details, and brief the returning module leader on student progress and topics completed during their absence.
• Program Operations & Academic Governance
  • Master Timetable & Scheduling: Build, publish, and manage the master timetable, daily room allocations, faculty workload distributions, and guest lecture slots.
  • Instructional Delivery Tracking: Monitor daily class execution across all cohorts, track syllabus completion milestones, and arrange immediate class coverage when absences occur.
  • Academic Review Support: Coordinate administrative workflows for Board of Studies (BoS) meetings, department review sessions, and semester-end feedback consolidation.
• Quality Documentation & Accreditation Compliance
  • Course File & IQAC Audits: Collect, audit, and systematically archive digital and physical course files (lesson plans, CO-PO mapping, rubrics, and evaluation samples) for internal IQAC, NAAC, NBA, and international accreditation standards.
  • Program Data Maintenance: Manage master databases tracking student enrollment profiles, historical attendance records, internal assessment scores, and graduation rates.
  • Assessment & Grade Verification: Coordinate with the Examination Cell for continuous assessment data entry, grade finalization, and post-result data archiving.
• Student Academic Progress & Mentoring Support
  • At-Risk Student Tracking: Monitor attendance trends and internal assessment performance to identify academically lagging students for intervention.
  • Internship & Capstone Administration: Coordinate the logistics of Summer Internship Programs (SIP) and capstone projects, including faculty guide allocation, submission tracking, and evaluation scheduling.
• Parent Liaisoning & Formal Communication
  • Primary Parent Point of Contact: Serve as the official bridge for parent queries regarding academic policies, program schedules, and institutional guidelines.
  • Performance & Attendance Alerts: Oversee the generation and timely dispatch of monthly attendance warnings, mid-term academic reports, and formal notices to parents.
  • Parent-Teacher Meetings (PTMs): Plan and coordinate semester PTMs, record parent feedback and actionable points, and elevate critical issues directly to the Dean’s Office.