Pre Primary Coordinator

VIBGYOR Group of Schools; Bengaluru; On-site; INR 400,000 - 600,000; Full time

Job summary

VIBGYOR Group of Schools seeks an experienced Academic and Administration Operations Coordinator in Bengaluru to support curriculum delivery, equipment management, records, and HR processes in coordination with the CO and principal.

The role involves conducting curriculum workshops, managing events, social media content, student records, and seamless administration across classrooms, labs, and facilities to ensure smooth school operations.

Responsibilities

• Ensure the equipment is available to the teachers for use and confirm their return.
• Maintain details & records of updated versions and further instruction regarding the curriculum sent by CO to be maintained and updated regularly.
• Conduct /monitor curriculum workshops. Ensure the plans are available with the Teachers and the same is followed.
• Monitor Record Keeping of the Support Programs.
• Charts Displayed on the Soft boards during Events and otherwise should be without any errors in language or content mentioned.
• Ensure regular feedback is given at the end of a lesson plan, volume/unit plan or end of a theme to the Central Office.
• Seek approvals at the beginning of the Academic year from the CO regarding Field Trips, change in books, change in period allocation, new initiatives
• Ensure relevant content for social media promotion, drafting of Circulars and newsletters are sent duly.
• Ensure Implementation of HR Policies and Processes as per guidelines of the CO in relation to Appraisal, Induction, Recruitments, Transfers, Joining and Exit, in coordination with the principal.
• Plan special days and events as per the guidelines shared by the CO.
• Planning effectiveness of Curriculum Delivery by means of the Academic Calendar. Conduct Curriculum workshops including discussions on Support Programs and Special Education
• Check the genuineness of identified student cases by investigating in-depth facts, coordinating with PLC and parents, and updating progress to theParent and Special Education.
• Plan/Organize /Coordinate all events such as Parent Orientation, PTA, PTM, Field Trips, Sports Day, Annual Concert, Special Events, Extracurricular activities, culminating activities and all Competitions as per CO guidelines.

Job description

Academic Operations:

• Ensure the equipment is available to the teachers for use and confirm their return.
• Maintain details & records of updated versions and further instruction regarding the curriculum sent by CO to be maintained and updated regularly.
• Should conduct /monitor curriculum workshops. Ensure the plans are available with the Teachers and the same is followed.
• Monitor Record Keeping of the Support Programs.
  Charts Displayed on the Soft boards during Events and otherwise should be without any errors in language or content mentioned.
• Ensure regular feedback is given at the end of a lesson plan, volume/unit plan or end of a theme to the Central Office.
• Should seek approvals at the beginning of the Academic year from the CO regarding Field Trips, change in books, change in period allocation, new initiatives,
• Ensure relevant content for social media promotion, drafting of Circulars and newsletters are sent duly.
• Ensure Implementation of HR Policies and Processes as per guidelines of the CO in relation to Appraisal, Induction, Recruitments, Transfers, Joining and Exit, in coordination with the principal.
• Should plan special days and events as per the guidelines shared by the CO.
  Planning effectiveness of Curriculum Delivery by means of the Academic Calendar. Conduct Curriculum workshops including discussions on Support Programs and Special Education
• They must check the genuineness of the identified student case, by investigating in-depth facts about the case. Coordination with the PLC team and parents. Monitoring and seeking updates about the childs progress and updates the Parent occasionally along with the Special Education.
• Should plan/Organize /Coordinate all the events such as Parent Orientation, PTA, PTM, Field Trips, Sports Day, Annual Concert, Special Events, Extracurricular activities, culminating activities and all Competitions as per the guidelines shared by CO.

Administration Operations:

• Must obtain information from Admission Department in advance about new students joining
• Necessary arrangements must be made to ensure appropriate distribution of notebooks and textbooks to the students.
• Liaison with the Admin Team and ensure that any problem on the floor related to the classroom, staffrooms, washrooms, electricity, furniture, cleanliness, soft Boards, lockers, equipment in labs, etc. are addressed and resolved on time and the same has been maintained in the register.
• Take call over reshuffling of classrooms, and allotment of storage areas & lockers.
• Discipline should be maintained on the school premises.
• Intimation with respect to disciplinary slips issued to students so that it reflects in ERP.
• Ensure that Surprise checks and audits are conducted
• Coordinate and attend Parents' Appointments and queries as required.
• Points discussed during the meetings held with Parents should be recorded and acknowledgement of the same is to be taken from the Parent and updated to the Teacher about it.
• Ensure the Parents are informed in case of any specific incident, health issues and the progress of the child.