Program Coordinator

STEMZ Healthcare; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

STEMZ Healthcare seeks a Project Coordinator to manage day‑to‑day operations and documentation for a public health programme in Mumbai. You will interface across project management, implementation, and stakeholder coordination to ensure timely execution.

The role requires strong project management, familiarity with NHM/government health systems, and ability to coordinate with cross-functional teams in dynamic environments.

Qualifications

• Excellent written communication skills for drafting clear documents.
• Experience drafting SOPs, training materials, or operational frameworks.
• Strong coordination with cross-functional teams and field operations.

Responsibilities

• Maintain and track project milestones, deliverables, dependencies, and action items; identify delays and escalate issues.
• Prepare periodic project status reports highlighting progress, risks, and support required.
• Coordinate with track owners and stakeholders to monitor progress and resolve bottlenecks.
• Maintain project governance documents including meeting minutes, action trackers, and decision logs.
• Draft the project management framework for phase-wise implementation (work plan, M&E structure, escalation pathways).
• Draft internal SOPs and checklists for deployment, site readiness, platform feedback processes, and field supervision checklists.
• Prepare the training toolkit for healthcare workers (ASHA, ANM, CHO, MO, DPC), user manuals, FAQs, and quick-reference guides.
• Develop the training and capacity-building plan in coordination with the program team.
• Support preparation of concept notes, funding proposals, presentations, and reports.
• Conduct secondary research and data analysis on NCDs and public health priorities.
• Compile and present epidemiological and health system data for baselines.
• Track government initiatives and funding mechanisms related to preventive healthcare.
• Coordinate site readiness, deployment plans, stakeholder engagement, and field operations.
• Prepare implementation documentation, readiness checklists, and progress reports.
• Conduct field supervision and document observations.
• Assist Program Lead with additional assignments as needed.

Skills

Excellent written communication

MS Excel, Word, PowerPoint

Project tracking tools

Organised and detail-oriented

Willingness to travel

Education

MBBS / BDS / AYUSH with a master’s in public health or epidemiology

Equivalent postgraduate qualification

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Project Coordinator

Lower Parel, Mumbai, Full-Time

Role Overview

The Program Coordinator is responsible for the day-to-day operational execution and documentation backbone of the programme. This is a coordination, documentation, and project support role. They will work as the operational interface across workstreams: Project management, implementation, stakeholder coordination.

This role requires good project management capabilities, experience in public health program implementation, epidemiological studies, research, familiarity with NHM and government healthcare systems, and the ability to coordinate with cross‑functional teams in dynamic environments.

Key Responsibilities

Project Management & Tracking

• Maintain and track project milestones, deliverables, dependencies, and action items; proactively identify delays and upscale critical issues.
• Prepare periodic project status reports, highlighting progress, key achievements, pending actions, risks, and support required.
• Coordinate with track owners and stakeholders to monitor progress, resolve bottlenecks, and ensure timely completion of assigned tasks.
• Maintain project governance documents, including meeting minutes, action trackers, decision logs, and project documentation.

Project Documentation

• Draft the project management framework for the phase‑wise implementation, such as work plan, M&E structure, and escalation pathways
• Draft internal SOPs and checklists for the team, including deployment protocols, site readiness procedures, platform feedback processes, and field supervision checklists
• Prepare the training toolkit for healthcare workers (ASHA, ANM, CHO, MO, DPC), user manual, FAQs, and quick‑reference guides.
• Develop the training and capacity‑building plan in coordination with the program team
• Support preparation of concept notes, funding proposals, presentations, and evidence‑based reports

Research & Baseline Assessment

• Conduct secondary research and data analysis on Non‑Communicable Diseases (NCDs), common cancers, and related public health priorities to support program planning and decision‑making.
• Compile, analyse, and present epidemiological, demographic, and health system data to establish baseline assessments and identify program opportunities.
• Conduct market research and landscape assessments to support business planning, partnership development, and program expansion strategies.
• Track relevant government initiatives, policies, funding mechanisms via donors, development agencies, funding organisations, and industry trends related to preventive healthcare, cancer screening, and digital health.

Project Implementation Support

• Manage project implementation activities by coordinating site readiness, deployment plans, stakeholder engagement, and field operations to ensure timely execution of project milestones.
• Coordinate with government stakeholders, field teams, vendors, and partners for screening tool deployment, installation, testing, training, IEC activities, and operational readiness at implementation sites.
• Prepare and maintain implementation documentation, including deployment plans, readiness checklists, communications, progress reports, and other project records.
• Conduct field supervision activities, track implementation progress, document key observations, and follow up on action items.
• Undertake additional project‑related assignments and responsibilities as assigned by the Program Lead or management from time to time.

Required Qualifications & Experience

• MBBS / BDS/AYUSH with a master s degree in public health, epidemiology, or a related field. or equivalent postgraduate qualification preferred.
• 3+ years of experience in programme coordination, project management, or operations in a public health, NGO, or healthcare setting
• Prior experience with government health programmes (NHM, NP‑NCD, district health systems), digital health / epidemiological studies is a strong advantage
• Demonstrable experience drafting SOPs, training materials, or operational frameworks
• Experience with field‑level coordination, data collection, or pilot deployments is preferred

Skills

• Excellent written communication: ability to draft clear, professional documents independently
• Strong Microsoft Excel, Word, and PowerPoint skills; comfort with project tracking tools
• Organised, detail‑oriented, and able to manage multiple workstreams with minimal supervision
• Comfortable in fast‑paced, early‑stage programme environments with evolving priorities
• Working knowledge of the public health system (NHM, HWCs, CPHC‑NCD guidelines) is preferred
• Willingness to travel to project implementation sites as required

Position Justification Note

Program Coordinator for the Public Health Project to support the documentation, tracking, and coordination requirements of the AI‑enabled public health program. As the project is moving across multiple workstreams, a dedicated coordination resource is required to ensure timely documentation, follow‑up, and structured execution. The Program Coordinator will support the Consultant(Public Health) by drafting SOPs/checklists/training toolkits, maintaining project trackers, preparing status reports, coordinating with internal teams, field teams, vendors and other stakeholders, and supporting pilot site readiness and deployment activities. This role will strengthen operational discipline, reduce delays across workstreams, and maintain updates on project progress. Therefore, hiring this position is justified to support timely implementation and scale‑up readiness of the Public Health Project.