Production & Admin Assistant – Workshop

r3 Consultant; Gurugram District; On-site; INR 167,000 - 201,000; Full time

Job summary

r3 Consultant is seeking a Production & Admin Assistant to provide daily administrative, production and logistics support at the Gurugram workshop. You will work closely with the Production Manager and design/management team to maintain records and track production progress.

The role involves coordinating with vendors, handling documentation and basic computer tasks, while ensuring timely updates to schedules and dispatch records. This is a workshop-based position requiring on-site presence.

Qualifications

• Good knowledge of MS Excel and Google Sheets.
• Comfortable with computers, email and WhatsApp.
• Good communication and follow-up skills.
• Strong organisational and record-keeping ability.
• Comfortable coordinating with vendors and courier companies.
• Ability to handle multiple small tasks systematically.
• Proactive, responsible and attentive to detail.
• Basic knowledge of garments/fashion production would be an advantage.

Responsibilities

• Maintain and regularly update production and order sheets.
• Enter and update information provided by the Production Manager/management.
• Track garments through stages — cutting, embroidery, stitching, finishing, QC and dispatch.
• Maintain records of pending, completed and dispatched pieces.
• Keep delivery dates and production timelines updated.
• Flag pending work or delays to the concerned person.
• Prepare basic reports and production status updates when required.
• Assist with design/management sheets and documentation.
• Coordinate movement of garments between workshop, vendors, stores and customers.
• Coordinate courier pickups and dispatch documentation.

Skills

MS Excel

Google Sheets

Computers

Email & WhatsApp

Communication

Organisation

Vendor coordination

Multitasking

Attention to detail

Garments knowledge

Tools

MS Excel

Google Sheets

Job description

Role Overview

We are looking for an organised, responsible and computer-savvy Production & Admin Assistant to provide day-to-day administrative, production and logistics support at the workshop.

Salary: ₹15,000–₹18,000 per month

Experience: 1–3 years preferred

Location: Gurugram Workshop / Factory

Role Overview

We are looking for an organised, responsible and computer-savvy Production & Admin Assistant to provide day-to-day administrative, production and logistics support at the workshop.

The role will work closely with the Production Manager and Design/Management team, helping them with computer-based work, documentation, follow-ups, production tracking and general workshop coordination.

This is a support role and does not involve independently managing production or the factory floor.

Scope of Work

Production Tracking & Documentation

• Maintain and regularly update production and order sheets.
• Enter and update information provided by the Production Manager/management.
• Track garments through various stages — cutting, embroidery, stitching, finishing, QC and dispatch.
• Maintain records of pending, completed and dispatched pieces.
• Keep delivery dates and production timelines updated.
• Flag pending work or delays to the concerned person.
• Prepare basic reports and production status updates when required.

Design & Management Support

• Assist the Design/Management team with making and updating sheets, lists and records.
• Document design, sampling or production instructions where required.
• Maintain organised records of styles, samples, fabrics, trims and other information.
• Make calls and follow up with vendors or other parties as instructed.
• Assist with basic computer, printing, scanning and documentation work.
• Handle miscellaneous workshop-related administrative tasks as required.

Logistics & Dispatch

• Coordinate with courier and logistics partners for pickups and deliveries.
• Book couriers and arrange pickups.
• Maintain AWB/tracking details and complete dispatch records.
• Track shipments until delivery and follow up on delays, returns or delivery issues.
• Coordinate movement of garments/materials between the workshop, vendors, stores, customers, exhibitions and shoots.
• Maintain proper inward and outward records.
• Prepare challans and dispatch documentation.

General Workshop Administration

• Maintain organised physical and digital files.
• Keep records and sheets updated on a daily basis.
• Coordinate basic requirements between management, the Production Manager and external vendors.
• Follow up on assigned tasks and ensure they are closed without repeated reminders.
• Assist with other day-to-day administrative and coordination requirements of the workshop.

Skills Required

• Good knowledge of MS Excel / Google Sheets.
• Comfortable with computers, email and WhatsApp.
• Good communication and follow-up skills.
• Strong organisational and record-keeping ability.
• Comfortable coordinating with vendors and courier companies.
• Ability to handle multiple small tasks systematically.
• Proactive, responsible and attentive to detail.
• Basic knowledge of garments/fashion production would be an advantage.

Ideal Candidate

Someone who is organised, quick with computers and comfortable handling different responsibilities during the day.

The candidate should be willing to work from the workshop and act as the administrative support system for the Production Manager and management ensuring that sheets are updated, follow-ups are done, couriers are tracked, records are maintained and day-to-day coordination does not get missed.