Procurement Specialist

Office Beacon ASPL; Vadodara; On-site; INR 550,000 - 900,000; Full time

Job summary

Office Beacon ASPL is seeking a procurement professional to manage IT hardware purchasing across the organization. You will run end-to-end procurement, maintain standard laptop configurations, and coordinate with vendors to secure cost-effective terms.

The role requires 3–6 years of experience in procurement or supply chain, strong Excel skills, and familiarity with GST/VAT. You will collaborate with HR and IT to ensure equipment readiness and timely deliveries.

Qualifications

• 3–6 years in procurement or supply chain with hands-on IT hardware buying.
• Proven vendor negotiation with measurable savings; multi-country exposure preferred.
• Bachelor's in Commerce, Supply Chain, Business, or Engineering.
• Strong Excel; ERP procure-to-pay experience.

Responsibilities

• Run the full purchase cycle: requisition, approval, PO, delivery, three-way match to invoice.
• Maintain a standardized laptop catalog (2–3 approved configurations) and batch orders.
• Manage vendors: approved vendor list per country, minimum 3 quotes, negotiate price, warranty, and delivery SLAs.
• Negotiate volume agreements with OEMs and authorized resellers.
• Document and enforce the global procurement SOP and approval matrix.
• Manage refresh, recovery, and disposal.
• Forecast hardware demand from HR headcount plans in co-ordination with IT so equipment is ready before start dates.
• Report monthly on spend by entity, savings vs. baseline, cycle time, and on-time delivery.

Skills

Vendor negotiation

Excel

Documentation

Stakeholder management

Education

Bachelor's degree

Tools

ERP procure-to-pay

Job description

• Run the full purchase cycle: requisition, approval, PO, delivery, three-way match to invoice.
• Maintain a standardized laptop catalog (2–3 approved configurations) and batch orders instead of buying one-off.
• Manage vendors: approved vendor list per country, minimum 3 quotes, negotiate price, warranty, and delivery SLAs.
• Negotiate volume agreements with OEMs and authorized resellers.
• Document and enforce the global procurement SOP and approval matrix.
• Manage refresh, recovery, and disposal.
• Forecast hardware demand from HR headcount plans in co-ordination with IT so equipment is ready before start dates.
• Report monthly on spend by entity, savings vs. baseline, cycle time, and on-time delivery.

Requirements

• 3–6 years in procurement or supply chain with hands-on IT hardware buying
• Proven vendor negotiation with measurable savings; multi-country exposure preferred
• Bachelor's in Commerce, Supply Chain, Business, or Engineering
• Strong Excel; ERP procure-to-pay experience
• Working knowledge of laptop specs, OEM/reseller channels, and GST/VAT
• Detail-oriented, strong documentation discipline, comfortable pushing back on vendors and internal requestors