Procurement Specialist

Office Beacon LLC; Vadodara; On-site; INR 600,000 - 800,000; Full time

Job summary

Office Beacon LLC in Vadodara is seeking a Procurement Specialist to manage end-to-end IT hardware purchasing, including vendor negotiations and ERP/procure-to-pay processes. You will forecast hardware demand, maintain supplier relationships, and ensure timely deliveries aligned with HR headcount plans.

The role requires 3–6 years in procurement, strong Excel skills, and experience with global procurement SOPs.

Qualifications

• 3–6 years in procurement or supply chain with hands-on IT hardware buying
• Proven vendor negotiation with measurable savings; multi-country exposure preferred
• Bachelor's in Commerce, Supply Chain, Business, or Engineering
• Strong Excel; ERP procure-to-pay experience
• Working knowledge of laptop specs, OEM/reseller channels, and GST/VAT
• Detail-oriented, strong documentation discipline, comfortable pushing back on vendors and internal requestors

Responsibilities

• Run the full purchase cycle: requisition, approval, PO, delivery, three-way match to invoice.
• Maintain a standardized laptopcatalog (23 approved configurations) and batch orders instead of buying one-off.
• Manage vendors: approved vendor list per country, minimum 3 quotes, negotiate price, warranty, and delivery SLAs.
• Negotiate volume agreements with OEMs and authorized resellers.
• Document and enforce the global procurement SOP and approval matrix.
• Manage refresh, recovery, and disposal.
• Forecast hardware demand from HR headcount plans in coordination with IT so equipment is ready before start dates.
• Report monthly on spend by entity, savings vs. baseline, cycle time, and on-time delivery.

Skills

Vendor negotiation

Excel

ERP procure-to-pay

GST/VAT knowledge

IT hardware buying

Documentation discipline

Education

Bachelor's degree in Commerce, Supply Chain, Business, or Engineering

Tools

ERP software

Vendor management tools

GST/VAT compliance tools

Job description

Position: Procurement Specialist

Location: Vadodara

Shift: 2 PM to 12 AM

Responsibilities

1. Run the full purchase cycle: requisition, approval, PO, delivery, three-way match to invoice.
2. Maintain a standardized laptopcatalog (23 approved configurations) and batch orders instead of buying one-off.
3. Manage vendors: approved vendor list per country, minimum 3 quotes, negotiate price, warranty, and delivery SLAs.
4. Negotiate volume agreements with OEMs and authorized resellers.
5. Document and enforce the global procurement SOP and approval matrix.
6. Manage refresh, recovery, and disposal.
7. Forecast hardware demand from HR headcount plans in coordination with IT so equipment is ready before start dates.
8. Report monthly on spend by entity, savings vs. baseline, cycle time, and on-time delivery.

Requirements

• 3–6 years in procurement or supply chain with hands-on IT hardware buying
• Proven vendor negotiation with measurable savings; multi-country exposure preferred
• Bachelor's in Commerce, Supply Chain, Business, or Engineering
• Strong Excel; ERP procure-to-pay experience
• Working knowledge of laptop specs, OEM/reseller channels, and GST/VAT
• Detail-oriented, strong documentation discipline, comfortable pushing back on vendors and internal requestors