Procurement Specialist

UPS; Maharashtra; On-site; INR 1,200,000 - 2,000,000; Full time

Job summary

UPS recherche un Specialist 102 – Buying & Invoicing Compliance, Policy Ops pour assurer la conformité des achats et la gouvernance des achats/voyages dans les canaux approuvés. Vous analyserez les dépenses, gérerez les exceptions et améliorerez l’adhérence aux politiques.

Vous coordonnerez avec les équipes Procurement, Finance et Technology pour déployer des tableaux de bord et des workflows de conformité.

Qualifications

• 3 années minimum d'expérience en achats.
• Disponibilité à travailler selon horaires IST 18:00–03:00.
• Excellente communication et résolution de problèmes.
• Sens aigu du détail et conformité.

Responsibilities

• Surveiller la conformité des achats selon les politiques (cartes, voyages, fournisseurs approuvés).
• Analyser les dépenses et repérer les écarts par rapport aux seuils.
• Élaborer et maintenir des rapports de conformité et des tableaux de bord.
• Gérer les escalades, les demandes d'exception et la documentation d’audit.

Skills

Gestion de conformité des achats

Communication efficace

Gestion du temps

Analyse des dépenses

Esprit critique

Tools

MS Excel

Job description

Fiche De Poste

Specialist 102 – Buying & Invoicing Compliance, Policy Ops

Procurement Compliance & Buying Operations - Role Summary

Responsible for ensuring Procurement policy compliance, enabling guided buying processes, and supporting travel and purchasing governance across approved channels. The role focuses on monitoring compliance, managing exceptions, mitigating risk, and improving adherence to procurement and finance policies through reporting, orchestration workflows, and stakeholder collaboration.

Key Responsibilities

Compliance & Policy Management

• Monitor compliance with procurement policies across purchasing channels, including P-cards, travel, and approved suppliers.
• Track invoicing compliance, including e-invoicing requirements, and identify policy deviations.
• Analyze spend against established policy thresholds and flag non-compliant transactions.
• Develop and maintain compliance reports, dashboards, and exception tracking mechanisms.
• Identify areas of spend leakage, compliance risks, and recurring policy violations.
• Manage escalations, exception requests, and audit-support documentation.

Intake & Orchestration Enablement

• Maintain approved buying channels and guided buying frameworks.
• Execute intake routing rules and decision-tree logic to support compliant purchasing.
• Support implementation and enhancement of procurement technology and orchestration workflows.
• Ensure adherence to approved buying pathways and procurement processes.

Travel & Buying Compliance

• Execute travel and buying compliance activities in accordance with company policies.
• Ensure bookings and purchases are completed through approved systems and suppliers.
• Coordinate with service providers and internal stakeholders to resolve compliance issues and exceptions.
• Monitor travel and purchasing spend and elevate non-compliant activity where necessary.

Stakeholder Coordination

• Collaborate across Procurement, Finance, Business Functions, and Procurement Technology teams to ensure policy compliance, effective buying process execution, and resolution of operational issues.

Required Skills & Competencies

• Min. 3 years of experience in Procurement.
• Open to (WFO) working from office and comfortable with 18:00 IST to 03:00 IST working hours.
• Excellent communication, coordination, and problem‑solving skills.
• Ability to handle high-pressure and time‑critical situations.
• Strong attention to detail and compliance mindset.
• Advanced proficiency in MS Excel.

Type De Contrat

en CDI

Chez UPS, égalité des chances, traitement équitable et environnement de travail inclusif sont des valeurs clefs auxquelles nous sommes attachés.