Procurement Specialist

228 UPS Logistics Private Limited; Pune District; On-site; INR 600,000 - 1,200,000; Full time

Job summary

228 UPS Logistics Private Limited in Pune is seeking a Specialist 102 – Buying & Invoicing Compliance to ensure procurement policy adherence, enable guided buying, and support governance across channels. The role focuses on monitoring compliance, handling exceptions, mitigating risk, and driving reporting, workflows, and stakeholder collaboration.

The candidate should have at least 3 years in procurement, be comfortable with late working hours (IST 18:00–03:00), and excel in communication,

Qualifications

• Min. 3 years of experience in procurement.
• WFO/office-based role with 18:00 IST to 03:00 IST shifts.
• Excellent communication, coordination, and problem-solving skills.
• Strong attention to detail and compliance mindset.

Responsibilities

• Monitor procurement policy compliance across channels and track invoicing compliance.
• Develop and maintain compliance reports, dashboards and exception tracking.
• Coordinate with stakeholders to resolve compliance issues and escalations.
• Support intake routing rules and compliant purchasing workflows.

Skills

Procurement experience

Communication

Coordination

Problem solving

Attention to detail

Tools

MS Excel

Job description

Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow—people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.

Job Description: Specialist 102 – Buying & Invoicing Compliance, Policy Ops Procurement Compliance & Buying Operations

Responsible for ensuring Procurement policy compliance, enabling guided buying processes, and supporting travel and purchasing governance across approved channels. The role focuses on monitoring compliance, managing exceptions, mitigating risk, and improving adherence to procurement and finance policies through reporting, orchestration workflows, and stakeholder collaboration.

Compliance & Policy Management

Monitor compliance with procurement policies across purchasing channels, including P-cards, travel, and approved suppliers. Track invoicing compliance, including e-invoicing requirements, and identify policy deviations. Analyze spend against established policy thresholds and flag non-compliant transactions. Develop and maintain compliance reports, dashboards, and exception tracking mechanisms. Identify areas of spend leakage, compliance risks, and recurring policy violations. Manage escalations, exception requests, and audit-support documentation.

Intake & Orchestration Enablement

Maintain approved buying channels and guided buying frameworks. Execute intake routing rules and decision-tree logic to support compliant purchasing. Support implementation and enhancement of procurement technology and orchestration workflows. Ensure adherence to approved buying pathways and procurement processes.

Travel & Buying Compliance

Execute travel and buying compliance activities in accordance with company policies. Ensure bookings and purchases are completed through approved systems and suppliers. Coordinate with service providers and internal stakeholders to resolve compliance issues and exceptions. Monitor travel and purchasing spend and elevate non-compliant activity where necessary.

Stakeholder Coordination

Collaborate across Procurement, Finance, Business Functions, and Procurement Technology teams to ensure policy compliance, effective buying process execution, and resolution of operational issues.

Required Skills & Competencies

Min. 3 years of experience in Procurement. Open to (WFO) working from office and comfortable with 18:00 IST to 03:00 IST working hours. Excellent communication, coordination, and problem-solving skills. Ability to handle high-pressure and time-critical situations. Strong attention to detail and compliance mindset. Advanced proficiency in MS Excel.

Employee Type: Permanent UPS is committed to providing a workplace free of discrimination, harassment, and retaliation. In 1907, two teenage entrepreneurs in a Seattle basement started with a $100 loan and created what would become the world’s largest package delivery service. Today, operating in more than 220 countries and territories, UPS is committed to moving our world forward by delivering what matters. UPS and its more than 500,000 UPSers around the globe are a transportation and logistics leader, offering innovative solutions to customers, big and small. UPS understands and appreciates its responsibility to help build safe, stronger and more resilient communities founded on justice and economic opportunity for all, supported by a healthy, sustainable global environment.