Procurement Specialist

NIIT Limited; Gurugram District; On-site; INR 600,000 - 900,000; Full time

Job summary

NIIT Limited is seeking a procurement professional to manage end-to-end activities from requirement gathering to PO closure in a fast-paced IT/ITES environment. You will handle RFQ/RFP processes, vendor evaluations, price negotiations, and onboarding, while collaborating with internal stakeholders to meet diverse procurement needs.

The role emphasizes cost savings, process improvements, and maintaining vendor records, with exposure to IT hardware, software, subscriptions, and services within a

Qualifications

• 3–6 years of experience in Procurement / Strategic Sourcing in IT or ITES industries.
• Good knowledge of Excel and SAP ERP/procurement systems.
• Strong analytical and communication skills.
• Sourcing, negotiation, contracting, PO management and invoice processing.
• Knowledge of e-procurement is desirable.
• Experience in indirect/non‑capex procurement preferred.
• Strong vendor and stakeholder management skills.
• Knowledge of IT industry supplier base.

Responsibilities

• Manage end-to-end procurement activities from requirement to PO closure.
• Handle RFQ/RFP, vendor evaluation, price comparison and negotiations.
• Coordinate with internal stakeholders to understand and fulfill procurement requirements.
• Manage vendor onboarding, documentation and performance.
• Negotiate pricing, payment terms and other commercial conditions.
• Manage renewals, rate cards and subscriptions.
• Ensure timely PO processing and compliance with procurement policies.
• Identify opportunities for cost savings and process improvement.
• Maintain procurement MIS, spend data and vendor records.
• Coordinate with Finance, IT, HR, Marketing and other functions.

Skills

Excel

SAP ERP

Negotiation

Communication

Analytical

Vendor management

Stakeholder management

Education

Graduate/PG in Commerce

Diploma in Procurement

MBA Supply Chain/Operations desirable

Tools

Excel

SAP ERP

Job description

NIIT is a leading Skills and Talent Development Corporation that is building a manpower pool for global industry requirements. The company, which was set up in 1981 to help the nascent IT industry overcome its human resource challenges, today ranks among the world's leading training companies owing to its vast and comprehensive array of talent development programs. With a footprint across 40 nations, NIIT offers training and development solutions to Individuals, Enterprises, and Institutions.

Job Overview and Key Outcomes:

Overall KPI: Cost Savings, Procurement TAT, Vendor Performance, PO/PR Compliance, Stakeholder Satisfaction, Process Improvement

Manage end-to-end procurement activities from requirement to PO closure

Role & Responsibilities

• Manage end-to-end procurement activities from requirement to PO closure.
• Handle RFQ/RFP, vendor evaluation, price comparison and negotiations.
• Coordinate with internal stakeholders to understand and fulfill procurement requirements.
• Manage vendor onboarding, documentation and performance.
• Negotiate pricing, payment terms and other commercial conditions.
• Manage renewals, rate cards and subscriptions.
• Ensure timely PO processing and compliance with procurement policies.
• Identify opportunities for cost savings and process improvement.
• Maintain procurement MIS, spend data and vendor records.
• Coordinate with Finance, IT, HR, Marketing and other business functions.

Key Categories

• IT Hardware, Laptop Peripherals & Software
• Subscriptions
• Marketing
• Professional Services
• HR/Training
• Events
• Facilities & Administration

Critical to Quality (CTQ) Parameters

• Sound Technical Knowledge of IT/Non IT/Equipment Hiring/Promotional/Marketing/consumable Products and Goods and service tax
• Preparation of PO and savings trackers on weekly basis.
• Strong communication and Negotiation Skills.
• Knowledge of Commercial/indirect Taxation.
• Ability to strategically plan for sourcing customized services and products required for multiple businesses.
• Strong focus on building multifunctional teamwork and customer/supplier relationships
• Analytical skills to identify the potential suppliers to create strong and consistent vendor/supplier base for the regular products and services.

Mandatory Skills

• Graduate/Post Graduate in Commerce/Diploma in Procurement
• 3 to 6 years of experience in Procurement / Strategic Sourcing in IT or ITES Industry.
• Good knowledge of Excel and SAP ERP/procurement systems.
• Strong analytical and Communication skills
• Sourcing, Negotiation, contracting, PO Management and invoice processing.
• MBA Supply Chain/Operations is Desirable.
• Knowledge of e-procurement is desirable.
• Experience in Indirect/Non-Capex Procurement preferred.
• Strong vendor management and stakeholder-management skills.
• Knowledge of supplier base in IT related industry.

Educational Qualification

• Mandatory: Graduate/Post Graduate in Commerce/Diploma in Procurement