AV Procurement Coordinator

Avispl; Gurugram District; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Avispl is seeking a Procurement Coordinator to oversee procurement activities, engage vendors, and negotiate for best value. You will manage material costs, process orders in the finance system, and resolve PO discrepancies to keep projects on track.

Responsibilities include coordinating with teams, handling drop ship invoices, and supporting process improvements within the procurement function.

Qualifications

• Minimum 4-year degree or comparable industry experience in supply chain or related field.
• 5+ years of logistics operations experience preferred.
• Experience executing supply chain strategies to exceed targets.

Responsibilities

• Partner with project teams to oversee delivery of goods and services per project plan.
• Manage material cost/risk through price negotiation and sourcing.
• Submit orders into the finance system to procure goods and services.
• Identify and resolve discrepancies with purchase orders.
• Coordinate changes or cancellations for existing orders with procurement.
• Process all drop ship invoices and verify against PO and receipts.
• Follow up on Purchase Orders status and support web help desk.
• Assist with special projects and process improvements as requested.
• Maintain accurate serial numbers and vendor communications.

Skills

Procurement

Vendor engagement

Negotiation

Purchase orders

Invoices

Drop ship invoices

Process improvement

System administration

Time management

Education

4-year degree or equivalent

Tools

ERP systems

Job description

Job Summary

As a Procurement Coordinator, you will be responsible for the coordination of procurement activities including the purchase of materials and services, vendor engagement and negotiation to deliver the highest possible value and manage supply chain logistics in partnership with project teams to ensure successful and timely outcomes.

Responsibilities

• Partner with project teams to oversee the delivery of goods and services to ensure they are delivered and executed in alignment with the project plan.
• Manage material cost/risk through a number of methods including price negotiation and alternative sourcing as required.
• Responsible for submission of orders into the finance system to facilitate procurement of goods and services thru the corporate procurement team.
• Identify, research and resolve discrepancies with any existing purchase orders.
• Coordinate with the corporate procurement team for any changes required of existing purchase orders including cancellation.
• Responsible for processing all drop ship invoices.
• Verify invoices against Purchase Orders and receive orders in our accounting system.
• Assist with the follow up of for the status of Purchase Orders.
• Assist with the web help desk.
• Responsible for cancelling purchase orders, changing addresses on order, creating fixed asset order, and ordering supplies for a branch.
• Support other Procurement team members as time permits or when requested to by the Procurement Manager.
• Ensure that all drop ship invoices are processed in timely manner.
• Identifies, researches, and resolves discrepancies between invoices and purchase orders.
• Contact vendors as needed to resolve any issues and respond to their inquiries.
• Obtain accurate serial numbers from invoice or by contacting vendor.
• Ensure that accurate serial numbers are entered for all appropriate products.
• Assist with drop ship invoice preparations and audit process as needed.
• Contribute to improving process workflows and maintaining system administration.
• Assist Procurement team with any special projects as requested.
• Other duties assigned as needed.

Requirements

• Communicate and interact with internal employees, clients and colleagues in a professional and timely manner.
• Self-starter capable of working independently and ensuring to meet deadlines.
• Excellent communication and interpersonal skills, both verbal and written.
• Ability to balance multiple tasks with changing priorities.
• Excellent structured problem-solving skills.
• Demonstrate time management skills with attention to detail.

Qualifications

• Minimum of 4-year degree or comparable industry experience in supply chain or related field.
• 5+ years of logistics operations experience preferred.
• Demonstrated experience understanding and executing supply chain strategies, resulting in exceeding business targets.

Skills

• Procurement
• Vendor engagement
• Negotiation
• Purchase orders
• Invoices
• Drop ship invoices
• Process improvement
• system administration
• Time management