Procurement Officer- Project

General Energy Management Systems P. Ltd.; Pune District; On-site; INR 900,000 - 1,500,000; Full time

Job summary

General Energy Management Systems P. Ltd. seeks a Procurement Engineer to plan, coordinate, and execute procurement for Civil and MEP works, ensuring timely material availability in line with project requirements and budgets.

The role involves coordinating with site teams, QS, SCM-HoD, vendors, and project management to ensure cost-effective procurement, timely deliveries, and adherence to specifications. 5–7 years of construction procurement experience is preferred.

Qualifications

• Experience in procurement for Civil and MEP materials in construction projects.
• Ability to analyze quotations and negotiate with vendors for cost optimization.
• Capable of managing procurement packages end-to-end and coordinating with multiple teams pan India.

Responsibilities

• Procuring materials, equipment, and services to align with project schedules and budgets.
• Prepare and manage Procurement Schedule / Material Procurement Plan.
• Identify long-lead items and initiate procurement early.
• Coordinate vendor registration and prequalification; maintain approved vendor database.

Skills

Construction materials knowledge

ERP systems (SAP, Oracle)

Education

BE/B.Tech – Mechanical/Electrical

Tools

SAP

Oracle

Job description

The Procurement Engineer will be responsible for planning, coordinating, and executing procurement activities for Civil and MEP works, ensuring timely availability of materials, equipment, and services in line with project requirements, approved specifications, budget, quality standards, and project schedules.

The role involves

• Coordination with Site Team, QS, SCM-HoD, PBU HoD, QA/QC, Stores, Finance, Vendors, Subcontractors, and Project Management teams to ensure smooth and cost-effective procurement.
• Maintaining market updated rates and lead times of all regular Bill of Materials.

Key Responsibilities

Procurement Planning & Coordination

• Help bidding team with market pricing inputs and lead times for all materials.
• Review bid/ project BOQ, specifications, drawings, material schedules, and procurement requirements.
• Prepare and maintain the Procurement Schedule / Material Procurement Plan in line with the project execution schedule.
• Identify long-lead and critical materials and initiate procurement well in advance.
• Coordinate with Engineering and Planning teams to determine material priorities and required delivery dates.
• Monitor material requirements against project progress and approved budgets.

Vendor Identification & Prequalification

• Identify potential suppliers, manufacturers, subcontractors, and service providers.
• Obtain and evaluate vendor credentials, technical capabilities, past experience, certifications, and commercial terms.
• Coordinate vendor registration and prequalification in accordance with company procedures.
• Develop and maintain an updated approved vendor database.

Purchase Order / Work Order

• Prepare Purchase Orders, Work Orders, and Service Orders based formal internal process on approved commercial terms.
• Ensure PO/WO clearly specifies scope, quantities, specifications, delivery schedule, quality requirements, inspection requirements, warranty, and payment terms.
• Obtain necessary internal approvals before releasing orders.
• Coordinate with vendors for acknowledgement and order confirmation.

Material Expediting & Delivery

• Track procurement activities from PO placement through manufacturing, inspection, dispatch, and delivery.
• Follow up regularly with suppliers for timely delivery.
• Maintain Material Delivery Tracking / Expediting Reports.
• Identify procurement delays and escape critical issues to the Procurement Manager / Project Manager.
• Coordinate with logistics and project stores for delivery planning.
• Ensure materials are delivered in accordance with project schedules and site requirements.

Key Performance Indicators (KPIs)

• Timely procurement of project materials and services
• Procurement against approved budget
• Cost savings achieved through negotiation and sourcing
• Reduction in material delivery delays
• Vendor performance and reliability
• Compliance with approved specifications and quality requirements
• Accuracy of procurement documentation
• Number of procurement-related project delays
• Timely closure of purchase orders and outstanding deliveries

Candidate Profile

The ideal candidate should have hands-on experience in construction procurement, with good knowledge of Civil and MEP materials, vendor development, quotation analysis, negotiation, purchase order management, and material expediting pan India.

The candidate should be capable of independently managing procurement packages while coordinating effectively with project and engineering teams to ensure materials and services are available at site on time, at the right quality and at competitive cost.

Qualifications

Experience: 5-7 Year

Qualification: B.E. / B.Tech – Mechanical/ Electrical

Must have skills

• Strong knowledge of construction materials,
• Proficiency in ERP systems (SAP, Oracle, etc.)

Good to have skills

• Ability to work under tight deadlines and manage multiple projects,