Procurement Head -Mumbai

JobItUs; Mumbai; Hybrid; INR 900,000 - 1,400,000; Full time

Job summary

JobItUs is seeking a hands-on Procurement Head to lead a tight, cost-disciplined function across multiple sites in Mumbai. You will verify requisitions, negotiate with vendors, manage budgets and ensure timely delivery of materials and services.

This leadership role demands strong team coordination, regular site visits, and a track record of cost savings. Travel across project sites is frequent; experience with ERP and store-management tools is a plus.

Qualifications

• 8–14 years of procurement experience in real estate or construction.
• Proven vendor/contractor negotiation and deal-closing skills.
• Experience verifying POs, WOs and supplier bills against work performed.
• Budget ownership and petty cash management with monthly MIS reporting.
• Willingness to travel frequently to project sites.

Responsibilities

• Verify material indents from sites before processing.
• Verify service requisitions and check stock across sites.
• Approve POs and WOs per negotiated terms and budgets.
• Lead negotiations with vendors and contractors; manage payments.
• Monitor budgets, petty cash, and monthly procurement reports.
• Oversee stores, site visits, and supply verification.

Skills

Vendor negotiations

PO/WO verification

Budget ownership

Site travel

Team management

Tools

ERP systems

Indent-tracking software

Store-management software

Job description

Role Purpose & Mandate

We are looking for a hands-onProcurement Headwho can run a tight, transparent, and cost-disciplined procurement function — ensuring every project site receives the right material and contracted service, on time, at the right price and quality, while protecting project budgets and building a dependable, well-negotiated vendor and contractor base.

Key Mandate

The mandate covers five key pillars:

1. Indent & Requirement Verification
   Own the intake and verification of material and service requisitions from every site, checking them against live stock and actual project requirements before any processing begins.
2. Sourcing, Negotiation & Contracting
   Source and evaluate vendors and contractors, negotiate commercial terms, and verify and approve every Purchase Order and Work Order before release.
3. Budget, Billing & Cost Control
   Check project procurement budgets before approving spend, and verify and approve contractor and material bills strictly against work actually executed or material actually received.
4. Store, Site & Team Oversight
   Monitor store activity and receipt record-keeping, conduct site visits to verify material supply, contract work and store discipline, and execute and monitor the day-to-day work of the procurement team.
5. Market Intelligence & Process Improvement
   Track new products, vendors and execution methods through market research and trade exhibitions, and continuously identify opportunities to reduce cost and time without compromising quality.
6. Detailed Scope of Work

2.1 Procurement Processing & Verification

• Verify material indents received from project sites before releasing them for further processing.
• Verify service requisitions received from project sites before releasing them for further processing.
• Cross-check every material requirement against stock available across all sites to avoid duplicate or unnecessary purchases.
• Verify and approve Purchase Orders and Work Orders in line with negotiated terms and approved budgets.

2.2 Vendor, Contractor & Billing Management

• Lead commercial negotiations with vendors and contractors for material supply and contracted work.
• Conduct regular meetings with vendors and contractors to keep procurement activities moving and resolve issues at an early stage.
• Verify and approve contractor bills strictly against work actually executed on site.
• Verify and approve material bills strictly against material actually procured and received.
• Source and onboard new agencies for material supply and contracted work, building a dependable vendor and contractor base over time.

2.3 Budget & Financial Discipline

• Check and verify each project's procurement budget before approving further spend.
• Monitor the complete petty cash system at site/procurement level and maintain accurate records.
• Prepare monthly procurement reports covering spend, savings, vendor performance and open items.

2.4 Team, Store & Site Oversight

• Execute and monitor all procurement-related activities carried out by the team, ensuring nothing remains unresolved.
• Monitor store activity and ensure accurate record-keeping for every material receipt.
• Conduct regular site visits to verify material supply, contracted work quality and store-level discipline.
• Conduct a weekly joint review meeting between the Procurement and Construction teams to maintain alignment and resolve pending issues.

2.5 Market Research & Continuous Improvement

• Research new products available in the market that can improve quality, reduce cost or accelerate construction.
• Attend relevant exhibitions and trade fairs to stay updated on new products, technologies and suppliers.
• Research and analyse new methods of work execution that can save cost and time, and recommend adoption where relevant.

Candidate Profile

3.1 Non-Negotiable Requirements

• 8–14 years of experiencein procurement/purchase functions, ideally within real estate, construction or infrastructure.
• Demonstrated experience indirect vendor and contractor negotiationsand closing commercially sound terms.
• Hands-on experience inverifying and approving Purchase Orders, Work Orders and contractor/material billsagainst actual work executed or material received.
• Experience inprocurement budget ownership, including petty cash management and monthly MIS reporting.
• Willingness and ability totravel frequently across project sitesfor verification and vendor oversight.
• Strongteam management and coordination skills, with the ability to manage a lean procurement and stores team and maintain a regular review cadence with the construction team.

3.2 Strongly Preferred

• Prior experience with areal estate developer, EPC contractor or large construction-materials organisation.
• Working knowledge ofconstruction materials, specifications and typical site execution sequencing.
• Exposure todigitised procurement and inventory systems, including ERP, indent-tracking or store-management software.
• A proven track record ofsourcing new vendors or products that have measurably reduced project costs or timelines.
• Familiarity withRERA-related documentation and audit expectationsaround procurement records.

3.3 Explicitly Not the Fit

• A pure back-office purchase-order processor with no experience indirect vendor/contractor negotiation or management.
• Someone uncomfortable withfrequent, hands-on site travel and physical verification work.
• A profile with no exposure tobudget ownership, bill verification or cost-control accountability.

Position Title

Procurement Head

Reports To

COO

Direct Reports

Leads the in-house procurement and stores team across sites; coordinates with site engineers, contractors and vendors.

Scope of Portfolio

Material and service procurement, vendor and contractor management, and store operations across all project sites, including plotted land, residential and commercial projects.

Location

Mumbai (on-site/hybrid; frequent site travel across MMR project locations)

Experience Band

8–14 years in procurement/purchase functions, including team and vendor management, ideally within real estate or construction.

Employment Type

Full-time, Leadership Grade

Competency Framework

Procurement Rigour

Definition

Ensures every indent, Purchase Order (PO), and Work Order (WO) is verified against the actual requirement and available stock before approval.

Evidence to Probe For

• Can explain their complete indent-to-PO verification process.
• Demonstrates a structured approach to requirement and stock verification.

Negotiation & Vendor Management

Definition

Secures favourable commercial terms and builds a dependable, well-priced vendor and contractor base.

Evidence to Probe For

• Specific examples of negotiated savings.
• Examples of vendor terms, pricing or payment conditions they improved.
• Experience in building and managing a strong vendor/contractor network.

Budget & Cost Control

Definition

Tracks procurement spend against project budgets and identifies billing discrepancies before payment.

Evidence to Probe For

• Can describe a bill or PO they identified and corrected.
• Examples of controlling procurement costs or preventing unnecessary expenditure.
• Experience with budget tracking and cost reporting.

Site & Store Discipline

Definition

Maintains accurate store records and personally verifies site-level material supply and work quality.

Evidence to Probe For

• Examples of site visits that uncovered discrepancies or issues.
• Experience identifying material shortages, quality issues or store-related gaps.
• Understanding of site-level material receipt and inventory controls.

Market & Process Awareness

Definition

Actively tracks new products, vendors and execution methods to reduce cost or improve project timelines.

Evidence to Probe For

• Specific examples of a new product, method or vendor they identified.
• Measurable impact on cost, quality or execution timelines.
• Experience attending exhibitions, trade fairs or conducting market research.

Cross-Functional Coordination

Definition

Keeps procurement and construction teams aligned through structured and regular reviews.

Evidence to Probe For

• Examples of resolving procurement-related conflicts with project/site teams.
• Experience conducting regular Procurement–Construction review meetings.
• Ability to coordinate between procurement, stores, construction, vendors and contractors.