Procurement Executive

Premier Opticals; Mumbai City; On-site; INR 250,000 - 400,000; Full time

Job summary

Premier Opticals in Mumbai is seeking a logistics professional to manage goods receiving, verification, and records for showrooms. You will coordinate with dispatch teams, prepare Excel-based reports, and ensure timely movement of frames and sunglasses.

This role involves coordinating with vendors, tracking orders, and handling stock returns while supporting QR code processing and showroom communications. The ideal candidate will maintain accurate records and help streamline procurement and

Responsibilities

• Monitor the quantity and quality of goods received once the ordered goods are received.
• Verify model-wise quantity and rates as per the given invoice and match them with the original order placed.
• Once orders are received, instruct Dispatch Staff to distribute the goods to showrooms and physically check the received goods for quantity and quality as per the prepared list.
• Prepare showroom-wise lists containing EF Code, Brand, Model, Colour, Size, and Quantity, along with the EF/SF Code summary.
• Maintain proper records of goods ordered and received in Excel.
• Create reports of goods received and inform the QR Team regarding QR print details.
• Create different reports, including Purchase and Sales reports, as required by Management.
• Create Sales reports of showrooms for SOR stock.
• Prepare distribution details in Excel for bulk orders, including Frames, Sunglasses, and showroom details.
• Track orders and communicate shortage and backlog reports to the Ordering Team.
• Send emails to the QR Team for ready Frames and Sunglasses for the QR code process and ensure that it is completed within the given timeline.
• Supervise and direct the daily work of assigned Dispatch Staff.
• Follow up with the Courier Person if delivery of goods does not reach showrooms or vendors on time.
• Identify the requirements of showrooms regarding Accessories, Spares, and Stationery and place orders with the respective vendors.
• Place orders for Frames/Sunglasses with the respective vendors after taking proper approval and ensure timely execution of orders.
• Create Purchase Orders and Goods Received Notes in Navision.
• Email Showroom Accountants/Stores to raise Purchase Orders by providing the required Excel details.
• Arrange samples from vendors as per requirements.
• Follow up with suppliers for delivery within the required time for bulk orders and urgent customer orders.
• Recall SOR goods from showrooms and send them to suppliers for a credit note by providing proper model and invoice details to suppliers.
• Follow up with suppliers for Replacements or credit notes for shortages, defective stock, and showroom fresh-stock defective returns.
• Return rejected material to suppliers and arrange for replacements.
• Resolve supply, quality, service, and invoicing issues with vendors.
• Prepare Frames/Sunglass price lists with proper management approval.
• Interact with showrooms regarding any price revision or new stock arrival through email or phone.

Job description

1. Goods Receiving & Verification

• Monitor the quantity and quality of goods received once the ordered goods are received.
• Verify model-wise quantity and rates as per the given invoice and match them with the original order placed.
• Once orders are received, instruct Dispatch Staff to distribute the goods to showrooms and physically check the received goods for quantity and quality as per the prepared list.

2. Records & Reports

• Prepare showroom-wise lists containing EF Code, Brand, Model, Colour, Size, and Quantity, along with the EF/SF Code summary.
• Maintain proper records of goods ordered and received in Excel.
• Create reports of goods received and inform the QR Team regarding QR print details.
• Create different reports, including Purchase and Sales reports, as required by Management.
• Create Sales reports of showrooms for SOR stock.
• Prepare distribution details in Excel for bulk orders, including Frames, Sunglasses, and showroom details.
• Track orders and communicate shortage and backlog reports to the Ordering Team.

3. QR Code Process

• Send emails to the QR Team for ready Frames and Sunglasses for the QR code process and ensure that it is completed within the given timeline.

4. Dispatch & Courier Coordination

• Supervise and direct the daily work of assigned Dispatch Staff.
• Follow up with the Courier Person if delivery of goods does not reach showrooms or vendors on time.

5. Purchase & Order Processing

• Identify the requirements of showrooms regarding Accessories, Spares, and Stationery and place orders with the respective vendors.
• Place orders for Frames/Sunglasses with the respective vendors after taking proper approval and ensure timely execution of orders.
• Create Purchase Orders and Goods Received Notes in Navision.
• Email Showroom Accountants/Stores to raise Purchase Orders by providing the required Excel details.
• Arrange samples from vendors as per requirements.
• Follow up with suppliers for delivery within the required time for bulk orders and urgent customer orders.

6. SOR Stock & Supplier Returns

• Recall SOR goods from showrooms and send them to suppliers for a credit note by providing proper model and invoice details to suppliers.
• Follow up with suppliers for Replacements or credit notes for shortages, defective stock, and showroom fresh-stock defective returns.
• Return rejected material to suppliers and arrange for replacements.

7. Vendor & Showroom Coordination

• Resolve supply, quality, service, and invoicing issues with vendors.
• Prepare Frames/Sunglass price lists with proper management approval.
• Interact with showrooms regarding any price revision or new stock arrival through email or phone.