Procurement Executive

Ideacraft Eventures; Gurugram District; On-site; INR 350,000 - 520,000; Full time

Job summary

IDEACRAFT EVENTURES PVT. LTD. is seeking a Procurement Executive in Gurgaon to manage end-to-end procurement of office assets, supplies and facility items. The role requires strong vendor sourcing, quotation comparison, and price negotiation with suppliers.

You will coordinate orders, manage POs and maintain procurement records while ensuring quality and budget compliance. Experience in office/facility procurement and MS Excel is preferred.

Qualifications

• End-to-end procurement of office assets and supplies.

Responsibilities

• Manage end-to-end procurement of loose assets, office furniture, stationery, housekeeping, pantry, facility, and general office requirements.
• Source and procure products from manufacturers, distributors, local vendors, and B2B platforms.
• Identify, evaluate and develop reliable vendors based on quality, pricing, availability, service and delivery timelines.
• Obtain quotations from multiple vendors and prepare comparison statements.
• Negotiate pricing, payment terms, credit period, MOQ, quality and delivery timelines.
• Coordinate with vendors from enquiry through order placement, dispatch and delivery.
• Prepare Purchase Orders and maintain procurement documentation.
• Ensure materials meet quality, specifications, quantity and budget.
• Coordinate with Admin/Facility/Store for requirements.
• Track stock and recurring needs to avoid shortages.
• Follow up with vendors for timely delivery and resolve issues.
• Maintain vendor database, catalogue, pricing history, POs and invoices.
• Research market for new vendors, products and pricing opportunities.
• Monitor market rates and identify cost optimization opportunities.
• Coordinate with HR, Admin, Finance and other teams for procurement needs.

Skills

Vendor sourcing

Negotiation

Purchase coordination

Vendor management

MS Excel

Communication

Inventory awareness

Pricing analysis

Education

Bachelor's degree in B.Com/BBA/SCM/Operations

Tools

MS Excel

Job description

Company Name: IDEACRAFT EVENTURES PVT. LTD. Position: Procurement Executive Location: Gurgaon , Sector 67 Experience: 1–4 Years Industry: Corporate Gifting / Manufacturing

About the Role We are looking for a Procurement Executive responsible for managing the end-to-end procurement of loose assets, office supplies, stationery, housekeeping materials, pantry items, facility requirements, and other operational products. The ideal candidate should have strong experience in vendor sourcing, quotation comparison, price negotiation, purchase coordination, and vendor management, along with good knowledge of office and facility-related products.

Key Responsibilities

• Manage end-to-end procurement of loose assets, office furniture, fixtures, stationery, housekeeping, pantry, facility, and general office requirements.
• Source and procure products from manufacturers, distributors, local vendors, and B2B procurement platforms.
• Identify, evaluate, and develop reliable vendors based on quality, pricing, availability, service, and delivery timelines.
• Obtain quotations from multiple vendors and prepare quotation comparison / comparative statements.
• Negotiate with vendors on pricing, payment terms, credit period, MOQ, quality, and delivery timelines.
• Coordinate with vendors from enquiry and quotation stage through order placement, dispatch, and final delivery.
• Prepare Purchase Orders and maintain complete procurement documentation.
• Ensure procured materials meet the required quality, specifications, quantity, and budget.
• Coordinate with the Admin/Facility/Store team to understand current and upcoming requirements.
• Track stock and recurring requirements to ensure timely procurement and avoid shortages.
• Follow up with vendors for timely delivery and resolve issues related to quality, shortage, damage, incorrect supply, or delayed delivery.
• Maintain an updated vendor database, product catalogue, pricing history, purchase records, quotations, POs, and invoices.
• Research the market for new vendors, products, and better pricing opportunities.
• Monitor market rates and identify opportunities for cost optimization and better commercial terms.
• Coordinate with HR, Admin, Finance, Facility, and other internal teams for procurement requirements.

Product / Category Knowledge

The candidate should have hands-on experience in procurement of one or more of the following:

• Office Assets & Equipment
• Stationery & Office Supplies
• Housekeeping & Cleaning Materials
• Cleaning chemicals, tools, equipment, tissues, garbage bags, hygiene products, etc.
• Pantry & Kitchen Consumables
• Facility and maintenance materials
• Electrical and plumbing consumables
• General office and operational supplies

Required Skills

• Strong vendor sourcing and negotiation skills
• Good understanding of loose asset, stationery, housekeeping, and facility procurement
• Experience in B2B procurement / sourcing
• Good knowledge of vendor management and purchase processes
• Strong follow-up and coordination skills
• Good understanding of inventory and stock requirements
• Ability to compare quotations and analyse pricing
• Good working knowledge of MS Excel
• Strong communication and relationship-management skills
• Ability to manage multiple procurement requirements simultaneously

Preferred Candidate Background

Candidates from companies such as Workstore, Moglix, IndustryBuying, Udaan, OfBusiness, IndiaMART, Infra.Market, Zetwerk or similar B2B procurement, industrial supply, office supplies, facility management, or e-commerce companies will be preferred.

Candidates with experience in office/facility procurement and handling loose assets, stationery, housekeeping, pantry, and general administrative requirements will be strongly preferred.

Qualification

Bachelor's degree in B. Com, BBA, Supply Chain Management, Operations, or a related field.