Procurement Executive

Bengaluru Airport Services Limited (BASL); Bengaluru; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Bengaluru Airport Services Limited (BASL) is seeking a Procurement Executive to support end-to-end procurement for its 24/7 hospitality and aviation operations in Bengaluru. You will source, purchase, and ensure timely delivery of goods and services, coordinating with Operations, Kitchen, Engineering, Finance, Housekeeping and Stores to meet demand.

Responsibilities include vendor identification, quotes, price negotiations, purchase order processing, ERP updates, and maintaining compliant

Qualifications

• 5-6 years of procurement/supply chain experience.
• Experience in hotels, airport lounges, or hospitality is preferred.
• Ability to work across departments and manage multiple requirements.

Responsibilities

• Procurement Operations: handle day-to-day procurement across BASL units.
• Vendor Management: identify, evaluate, negotiate and coordinate with suppliers.
• Cost Control & Budget Monitoring: support cost-effective purchasing and budget alignment.
• Documentation & ERP Management: process PO/WO, maintain ERP records and MIS reports.
• Internal Coordination: work with Stores, Kitchen, Bar, Engineering, Ops, Finance and Admin.
• Compliance & Process Adherence: ensure BASL policies and regulatory requirements are met.

Skills

Procurement processes

Vendor management

Supply chain coordination

Negotiation

Cost management

Documentation

Interdepartmental coordination

Attention to detail

Communication

Fast-paced environment

Job description

Job Summary:

The Procurement Executive is responsible for supporting the end-to-end procurement operations for Bengaluru Airport Services Limited (BASL), ensuring the timely sourcing, purchasing, and delivery of goods and services required for uninterrupted airport lounge operations. The role involves vendor coordination, purchase order processing, cost negotiations, inventory coordination, documentation management, and ensuring compliance with company procurement policies.

The Procurement Executive plays a key role in maintaining operational efficiency by ensuring quality procurement of food & beverage supplies, housekeeping materials, engineering consumables, operational equipment, and other business requirements within approved budgets and timelines.

The position requires strong coordination with internal departments such as Operations, Kitchen, Engineering, Finance, Housekeeping, and Stores in a dynamic 24/7 hospitality and aviation environment.

Key Responsibilities:

1. Procurement Operations

• Handle day-to-day procurement activities for operational and non-operational requirements across BASL business units.
• Process purchase requisitions raised by departments and ensure timely conversion into purchase orders.
• Source materials, consumables, equipment, and services as per operational requirements and company standards.
• Ensure timely procurement of Food & Beverage items, housekeeping supplies, engineering materials, guest amenities, office supplies, and operational consumables.
• Monitor order status and coordinate with vendors to ensure timely deliveries.
• Support emergency and urgent procurement requirements in a fast-paced operational environment.

2. Vendor Management & Coordination

• Identify, evaluate, and coordinate with vendors and suppliers for quality products and competitive pricing.
• Maintain healthy vendor relationships to ensure uninterrupted supply and service support.
• Obtain quotations, compare pricing, and support negotiations for cost optimization.
• Coordinate with vendors regarding delivery schedules, pending orders, replacements, and quality concerns.
• Maintain updated vendor databases, contact details, agreements, and documentation.
• Assist in onboarding new vendors as per company policies and compliance requirements.

3. Cost Control & Budget Monitoring

• Support procurement planning to ensure cost-effective purchasing practices.
• Compare market rates and monitor pricing trends to ensure best value procurement.
• Assist in reducing operational costs through effective negotiations and alternate sourcing strategies.
• Monitor consumption trends and coordinate with stores to avoid overstocking or stock shortages.
• Ensure procurement activities are aligned with approved budgets and operational requirements.

4. Documentation & ERP Management

• Prepare and process purchase orders, work orders, and procurement-related documentation accurately.
• Ensure proper documentation for quotations, approvals, invoices, delivery challans, and vendor communications.
• Update procurement transactions in ERP systems such as SAP, Oracle, Prologic, or other procurement software used by BASL.
• Maintain procurement records for audit and compliance purposes.
• Generate procurement MIS reports, pending order reports, vendor comparison statements, and cost analysis reports as required by management.
• Coordinate with finance teams for invoice verification and payment processing support.

5. Coordination with Internal Departments

• Work closely with Stores, Kitchen, Bar, Housekeeping, Engineering, Operations, Finance, and Administration teams for procurement planning and material requirements.
• Ensure smooth coordination between procurement and stores teams for receipt and verification of materials.
• Follow up with user departments regarding specifications, approvals, and procurement clarifications.
• Support business operations during high occupancy periods, VIP movements, and special events.

6. Compliance & Process Adherence

• Ensure procurement activities comply with BASL procurement policies, documentation standards, and approval processes.
• Adhere to quality, hygiene, safety, and airport operational compliance requirements while sourcing materials.
• Ensure ethical procurement practices and maintain confidentiality of pricing and vendor information.
• Support internal and external audits by maintaining proper procurement documentation and records.

Required Skills & Competencies:

• Strong understanding of procurement processes, vendor management, and supply chain coordination.
• Good negotiation and vendor coordination skills.
• Strong analytical and cost management abilities.
• Excellent organizational and documentation skills.
• Ability to work in a fast-paced, operationally demanding hospitality environment.
• Good communication and interdepartmental coordination skills.
• Attention to detail and ability to manage multiple procurement requirements simultaneously.
• Problem-solving mindset with the ability to handle urgent operational requirements efficiently.

Experience Required:

• 5-6 years of relevant experience in Procurement, Purchase, Supply Chain, or Materials Management.
• Preference will be given to candidates with experience in:
  • Hotels & Hospitality Industry
  • Airport Lounges
  • Aviation Services
  • Restaurants & Catering Operations
  • Facility Management
  • High-volume Food & Beverage environments