Procurement Coordinator

Avispl; Gurugram District; On-site; INR 900,000 - 1,200,000; Full time

Job summary

Avispl is seeking a Procurement Coordinator to oversee procurement activities, engage vendors, negotiate for best value, and manage supply chain logistics in partnership with project teams to ensure timely outcomes.

The role requires fluent German and English with a B2 certification, a 4-year degree in supply chain, and 5+ years of logistics operations experience. You will coordinate orders, resolve PO issues, and support invoicing and special projects.

Qualifications

• Bachelor's degree or equivalent in supply chain or related field.
• Minimum 5 years of logistics operations experience.
• Fluent in German and English with at least B2 level certification.
• Experience delivering procurement value and managing vendor relationships.

Responsibilities

• Oversee delivery of goods and services to align with project plans.
• Negotiate prices and identify alternative sourcing to manage costs.
• Submit orders into the finance system for procurement.
• Resolve discrepancies with purchase orders and invoices.
• Coordinate with procurement team on PO changes and cancellations.
• Process drop ship invoices and verify against POs.
• Assist with PO status follow-up and general procurement support.
• Identify issues with vendors and obtain accurate serial numbers.
• Support process improvements and system administration.
• Contribute to special projects as requested.

Skills

Fluent German language

Fluent English language

Vendor negotiation

Procurement coordination

Supply chain logistics

Project coordination

Time management

Communication skills

Education

Bachelor's degree in supply chain or related field

Job description

Job Summary

Language requirements: fluent in German and English. Candidate must hold a valid German language certification at minimum B2 level for consideration. Time zone: Frankfurt, Germany (GMT+2) preferred. As a Procurement Coordinator, you will be responsible for the coordination of procurement activities including the purchase of materials and services, vendor engagement and negotiation to deliver the highest possible value and manage supply chain logistics in partnership with project teams to ensure successful and timely outcomes.

Responsibilities

• Partner with project teams to oversee the delivery of goods and services to ensure they are delivered and executed in alignment with the project plan
• Manage material cost/risk through a number of methods including price negotiation and alternative sourcing as required
• Responsible for submission of orders into the finance system to facilitate procurement of goods and services thru the corporate procurement team
• Identify, research and resolve discrepancies with any existing purchase orders
• Coordination with the corporate procurement team for any changes required of existing purchase orders including cancellation
• Responsible for processing all drop ship invoices
• Verify invoices against Purchase Orders and receive orders in our accounting system
• Assist with the follow up of for the status of Purchase Orders
• Assist with the web help desk
• Responsible for cancelling purchase orders, changing addresses on order, creating fixed asset order, and ordering supplies for a branch
• Support other Procurement team members as time permits or when requested to by the Procurement Manager
• Ensure that all drop ship invoices are processed in timely manner
• Identifies, researches, and resolves discrepancies between invoices and purchase orders
• Contact vendors as needed to resolve any issues and respond to their inquiries
• Obtain accurate serial numbers from invoice or by contacting vendor
• Ensure that accurate serial numbers are entered for all appropriate products
• Assist with drop ship invoice preparations and audit process as needed
• Contribute to improving process workflows and maintaining system administration
• Assist Procurement team with any special projects as requested

Skills Abilities

• Communicate and interact with internal employees, clients and colleagues in a professional and timely manner
• Self-starter capable of working independently and ensuring to meet deadlines
• Excellent communication and interpersonal skills, both verbal and written
• Ability to balance multiple tasks with changing priorities
• Excellent structured problem-solving skills
• Demonstrate time management skills with attention to detail

Education and Experience

• Minimum of 4-year degree or comparable industry experience in supply chain or related field
• 5+ years of logistics operations experience preferred
• Demonstrated experience understanding and executing supply chain strategies, resulting in exceeding business targets