Accounts Payable Specialist

ApplyBoard India Private Limited; Gurgaon; On-site; INR 600,000 - 800,000; Full time

Job summary

ApplyBoard India Private Limited is looking for an Accounts Payable Specialist to ensure timely and accurate processing of vendor payments and refunds. This role demands strong financial controls and the ability to maintain an excellent level of service for internal stakeholders.

The ideal candidate should have over 5 years of experience in accounts payable and must be proficient in Excel. The position is based in Gurgaon's dynamic environment and offers opportunities for growth and development.

Qualifications

• 5+ years of experience in accounts payable or a related finance function.
• Proficiency in Microsoft Office, particularly Excel.
• Experience with payment controls such as positive pay or fraud prevention processes.

Responsibilities

• Process accounts payable transactions and refund payments.
• Reconcile vendor statements and follow up on discrepancies.
• Manage daily mail related to payments and financial documents.
• Support accounts payable aging analysis and reporting.

Skills

Attention to detail

Financial processing accuracy

Proficiency in Microsoft Excel

Organizational skills

Time management

Problem-solving skills

Tools

ERP systems (e.g., Workday)

Job description

ApplyBoard is seeking an Accounts Payable Specialist to support one of our school partners with payment processing and disbursement operations. This role is responsible for ensuring timely, accurate, and controlled processing of vendor payments and refunds, while maintaining strong financial controls and a high level of service for internal stakeholders.

What You’ll Be Doing Every Day

• Process accounts payable transactions and refund payments
• Generate, print, and distribute payments (checks and/or electronic payments)
• Void and reissue payments as needed, ensuring accurate ledger updates
• Handle inquiries related to payment status, distribution, and processing
• Expedite urgent or exception‑based payments
• Execute daily positive pay processes and support fraud prevention controls
• Coordinate with internal teams for special handling or delivery of payments
• Maintain payment logs and tracking, including high‑value payment monitoring
• Reconcile vendor statements and follow up on discrepancies
• Support accounts payable aging analysis and reporting
• Assist with credit card expense reconciliation and related processes
• Manage daily mail related to payments and financial documents
• Maintain accurate documentation and audit‑ready records
• Support special projects and process improvement initiatives

Qualifications

• 5+ years of experience in accounts payable or a related finance function
• Strong attention to detail and accuracy in financial processing
• Proficiency in Microsoft Office, particularly Excel
• Strong organizational and time management skills
• Ability to manage multiple priorities in a fast‑paced environment
• Strong problem‑solving skills and sound business judgment
• Ability to maintain confidentiality and handle sensitive financial information
• Experience with ERP or financial systems (e.g., Workday or similar)
• Experience with payment controls such as positive pay or fraud prevention processes
• Familiarity with vendor reconciliation and AP aging processes
• Experience in a high‑volume or growth‑oriented environment

About ApplyBoard

ApplyBoard empowers students around the world to access international education. Our global team leverages cutting‑edge technology to build innovative tools and share sector insights that support our network of international students and partner institutions.

ApplyBoard welcomes applications from people with disabilities. Accommodations are available upon request for candidates in all aspects of the hiring and selection process.