Process Coordinator – Creative Team (Remote)

QHT Clinic; India; On-site; INR 420,000 - 600,000; Full time

Job summary

QHT Clinic in India seeks a detail-oriented Process Coordinator to ensure seamless coordination between the Creative Team, HR, stakeholders, and the US-based Manager. This role focuses on keeping everyone aligned and on schedule.

You will manage calendars, track daily updates, schedule meetings at IST evenings, and escalate delays to maintain smooth operations. Proficiency with Google Calendar and Sheets, and strong communication are essential.

Qualifications

• Strong coordination and communication abilities.
• Able to work with US-based stakeholders and late-evening meetings.
• Experience maintaining trackers and calendars.

Responsibilities

• Coordinate with Creative Team during IST 9:30–18:30.
• Collect and track daily work updates, task status, and pending deliverables.
• Coordinate with US-based Manager for regular updates.
• Schedule and manage twice-weekly manager meetings around 22:00 IST.
• Maintain the manager's calendar and ensure meetings are scheduled as per availability.
• Send timely meeting reminders and follow up with all relevant stakeholders.
• Track action items discussed in meetings and ensure timely follow-ups.
• Coordinate between team members and management to avoid communication gaps.
• Maintain trackers, reports, deadlines, and workflow updates.
• Escalate delays, pending tasks, or process-related issues to the concerned person.
• Support HR/management in maintaining discipline and smooth team processes.

Skills

Coordination skills

Communication

Time management

Stakeholder management

Multitasking

Tools

Google Calendar

Google Sheets

Excel

Job description

Role Overview

We are looking for a Process Coordinator to ensure smooth coordination between the Creative Team, HR, stakeholders, and the US-based Manager.

Role Overview

We are looking for a Process Coordinator to ensure smooth coordination between the Creative Team, HR, stakeholders, and the US-based Manager.

Key Responsibilities

• Coordinate with the Creative Team during 9:30 AM-6:30 PM IST.
• Collect and track daily work updates, task status, and pending deliverables.
• Coordinate with the US-based Manager for regular team updates.
• Schedule and manage twice-weekly manager meetings around 10:00 PM IST.
• Maintain the manager's calendar and ensure meetings are scheduled as per availability.
• Send timely meeting reminders and follow up with all relevant stakeholders.
• Track action items discussed in meetings and ensure timely follow-ups.
• Coordinate between team members and management to avoid communication gaps.
• Maintain trackers, reports, deadlines, and workflow updates.
• Escalate delays, pending tasks, or process-related issues to the concerned person.
• Support HR/management in maintaining discipline and smooth team processes.

Requirements

• Good communication and coordination skills.
• Strong follow-up and time-management abilities.
• Comfortable working with US-based stakeholders and late-evening meetings.
• Proficiency in Google Calendar, Google Sheets/Excel, and communication tools.
• Ability to manage multiple tasks and maintain accurate trackers.
• Prior experience in process coordination, project coordination, operations, or creative-team coordination is preferred. LAPTOP & STABLE INTERNET CONNECTION

Skills: coordination skills,management,communication,deliverables,manage multiple,availability