Principal Specialist, IT Design

IN_RSM Randstad Enterprise Private Limited; Bengaluru; Hybrid; INR 1,200,000 - 1,800,000; Full time

Job summary

Randstad Enterprise Private Limited in India is seeking a Service Level Support Professional to manage VMS tickets, coordinate with cross-functional teams, and ensure high SLA standards. The role involves regional coordination and driving process improvements for efficient case handling.

Candidates should have 5+ years in VMS tools (Fieldglass preferred) with experience in data uploads, rate configuration, reporting, and access management, plus familiarity with Freshdesk/ServiceNow.

Qualifications

• 5+ years of deep, hands-on VMS experience with Fieldglass, Beeline or VNDLY.
• Knowledge of VMS configuration, rate setup, data uploads and reporting.
• Experience with ticketing tools (Freshdesk, ServiceNow) and client coordination.

Responsibilities

• Manage and resolve VMS-related tickets with same-business-day resolution when possible.
• Coordinate with Tech PMs, Data Analysts and internal squads for project requests.
• Maintain audit documentation and ensure SLA/KPI compliance.
• Develop reports and dashboards to forecast volumes and identify trends.
• Contribute to process improvements and knowledge sharing.

Skills

VMS experience

Ticketing tools

Cross-functional collaboration

Data analysis

Tools

Fieldglass

VNDLY

Beeline

Freshdesk

ServiceNow

Salesforce

SAP

PMP

ITIL

Job description

Every year, we help hundreds of thousands of people find rewarding jobs in the ever-changing world of work. We understand the importance of a job in peoples lifes and we want to help them find work that feels good. And we’ll help them continue to grow as their needs and ambitions change. At Randstad, our value comes from our people and that is why we put them first. We are proud of our learning culture and career architecture framework that encourages ours team to develop both personally and professionally. We believe that talent grows when presented with opportunity and this is why we encourage our people to think beyond their role. We have created a culture that enables talent to flourish, encouraging entrepreneurship, fostering team spirit, and continually building mutual trust.

Job Summary

The Service Level Support Professional is responsible for managing and resolving VMS-related case management tickets, coordinating with cross-functional teams, and ensuring high standards of quality and compliance with Service Level Agreements (SLA). This role involves regional coordination and continuous process improvement, contributing to the efficiency of case handling and project implementation.

Key Responsibilities

• VMS Case Management: Handle and resolve support tickets raised on platforms like Freshdesk or Service Now, specifically related to Vendor Management System (VMS) tools such as Fieldglass, VNDLY, and Beeline.
• Proactive Ticket Prioritization: Swiftly identify and prioritize crucial, high-impact tickets, with the expectation of same-business-day resolution to minimize business disruption.
• Cross-Squad Collaboration: Support over 20 internal squads by efficiently managing incoming requests, providing expert guidance, and maintaining consistent resolution standards across all interactions.
• Quality & SLA Adherence: Maintain accuracy, timeliness, and full compliance with Service Level Agreements for all support and project tasks.
• Project Management Support: Coordinate with Tech PMs, Associate Tech PMs, and Data Analysts to facilitate the implementation of incoming project requests.
• Process Improvement: Proactively identify recurring case trends, suggest system and process enhancements, and help reduce turnaround time for support cases.
• Documentation & Knowledge Sharing: Contribute to and maintain internal documentation, including FAQs and process references, to standardize responses for recurring issues.
• Regional Coordination: Act as the primary Service Level contact from India, ensuring seamless and collaborative relationships with EMEA, APAC, and NAM teams.
• Data & Reporting: To develop reports and dashboards, identify opportunities for automation. Analyse historical data and current data to forecast volumes
• Process & Compliance: Maintain audit documentation's and controls, ensuring adherence to contractual SLA's and KPI's.

Look forward for driving automation and workflow optimization

Functional and Technical Understanding

5+ years of deep, hands-on experience (if exp is 7+ it is an added benefit) with Vendor Management System (VMS) tools, particularly Fieldglass (primary), Beeline, or VNDLY. This experience must include an in-depth understanding of VMS configuration and client setup (e.g., fixing rate cards, deep-dive troubleshooting). Proven expertise in core VMS functions, including data uploads, rate configuration, reporting, user access troubleshooting, and managing approval groups. (Open to changes/adaptability based on client/process requirement) Familiarity with ticketing tools such as Freshdesk or ServiceNow. Familiarity with Salesforce & experience with SAP is a plus PMP or ITIL certification (added advantage)

2. Analytical & Process Oriented Mindset

• Demonstrated ability to identify systemic recurring issues and successfully propose process improvements.
• Strong attention to detail, coupled with disciplined documentation habits and a commitment to data entry consistency.

3. Agility & Ownership

• Proven ability to manage and prioritize multiple squad interactions efficiently.
• Willingness to take end-to-end ownership of requests, including proactive communication and follow-up with internal clients.

4. Communication & Collaboration Skills

• Excellent written and verbal communication skills necessary for effective global coordination.
• Experience working in cross-regional or client-facing support environments.

5. Soft Skills & Culture Fit

• A proactive attitude, high accountability, and strong adaptability to different client and team styles.
• Comfortable working within a fast-paced, globally distributed team structure.

Additional Information

Shift Timings - NAM/EMEA/APAC (Applicant should be comfortable with all 3) Work Location - Hyderabad(1st)/Bangalore(2nd)/Pune (3rd) Work Type - Hybrid

Is this the job for you? We would love to hear from you! In the accelerating world of work, we offer unparalleled opportunities. Staffing, recruitment, selection, business development, HR, IT, marketing & communications, legal or finance - wherever your talent takes you, you'll find the perfect match in a job at Randstad.

To know. To serve. To trust. Striving for perfection. Simultaneous promotion of all interests. Our core values, established in the company's early days, guide our behavior and represent the foundation of our culture. At Randstad, we aim to provide our employees with meaningful rewards and fair remuneration in order to strengthen their ties with the company, while encouraging outperformance. Remuneration is based on real outcomes also taking external market developments into account. We also encourage our employees to participate in Randstad's success via our employee Share Purchase Plan. Randstad is a champion of equity around the world. We believe this helps us build a more agile, productive, and innovative workforce that reflects our talent and client base, and the society in which we work. We believe in our employees and their ability to become leaders. We provide ample opportunities for employees to further develop their leadership skills, to acquire and build a global mindset, and to effectively manage and leverage cultural differences.