Personal Secretary Trainee

Transeaze Logistics; Bengaluru; On-site; INR 250,000 - 400,000; Full time

Benefits offered by this job

1:1 Mentorship

Travel Coverage

Accelerated Growth

Competitive Salary

Job summary

Transeaze Logistics in Bengaluru, India, is seeking a Founders Executive Assistant. You will be the founders' right hand, grooming daily operations, and driving growth initiatives across marketing, finance, and client management.

The role demands high ownership, sharp communication, and willingness to travel outstation for business meetings and campaigns. Fresh graduates to experienced professionals are welcome.

Qualifications

• Bachelor's degree or related field; fresh graduates welcome.

Responsibilities

• Manage founder's calendar, action items, and follow-ups.
• Provide daily project updates to clients and maintain relationships.
• Coordinate updates from supervisors to ensure deliverables and quality.
• Track daily project expenses, travel budgets, invoices, and payments with Finance.
• Support digital marketing initiatives and growth campaigns.
• Maintain MIS reports and real-time performance metrics.
• Flag risks with leadership, proposing solutions.
• Arrange and travel for outstation meetings and campaigns.

Skills

English communication

Organizational skills

Proactive mindset

Education

Bachelor's degree

Tools

MS Excel

Google Sheets

Google Docs

Notion

Digital marketing tools

Job description

Experience: Freshers to 2 years (High-energy graduates encouraged to apply)

Travel Requirement: Mandatory outstation travel for business trips and on-ground execution

Role Overview

We are an agile, fast-growing startup looking for a high-ownership Founders Executive Assistant to act as the founders right hand. In this role, you will streamline daily business operations, support new growth initiatives (including digital marketing and expansion drives), and manage key communication loops across internal teams, external clients, and finance.

If you thrive in dynamic environments, love solving operational puzzles, and are eager to learn how a business scales from the inside out, this role is for you.

Key Responsibilities

• Founder & Operational Support: Manage calendar scheduling, action items, meeting follow-ups, and daily operational priorities for the founder.
• Client Engagement & Daily Reporting: Serve as a reliable touchpoint for clients, delivering clear daily project updates and maintaining strong relationships.
• Supervisory & Team Alignment: Gather daily updates from operational supervisors to ensure deliverables, deadlines, and quality standards are met.
• Finance & Expense Liaison: Work directly with the Finance Executive to track daily project expenses, travel budgets, invoices, and payment status.
• Digital Marketing & Growth Initiatives: Support new marketing projects, coordinate campaign launches, and track outreach data.
• MIS & Data Management: Maintain up-to-date MIS reports, tracking operational performance, client metrics, and internal records in real-time.
• Risk & Problem Flagging: Proactively identify execution challenges, bottlenecks, or client issues and flag them to leadership with potential solutions.
• Outstation Business Travel: Travel out-of-station whenever required for business meetings, client visits, vendor setups, and campaign executions.

Requirements & Qualifications

• Education: Bachelors degree in any field (BBA, B.Com, Mass Communication, or related degrees preferred; fresh graduates welcome).
• Travel Readiness: Willingness and capability to travel outstation for short/medium-duration business trips as per operational demands (Mandatory).
• Communication: Top-notch written and verbal English communication.
• Tech & Analytical Skills: Proficient in MS Excel / Google Sheets, Google Docs, Notion, and basic digital marketing tools/platforms.
• Mindset: Highly organized, proactive, comfortable with ambiguity, and possesses strong problem-solving skills.

Perks and benefits

• 1:1 Mentorship: Direct daily working exposure with the startup founder.
• Travel Coverage: All outstation travel, stay, and official expenses covered by the company.
• Accelerated Growth: Fast-track learning curve across operations, digital marketing, client management, and business expansion.
• Competitive Salary: 2.5 L to 4 L per annum (Commensurate with skills and profile).