Executive Assistant & Operations Intern - Founder's Office

Securityboat; Pune District; On-site; INR 180,000 - 300,000; Part time

Job summary

SecurityBoat seeks an Executive Assistant & Operations Intern to work closely with the Founder’s Office in Pune. You will gain hands-on exposure to operations, business coordination, leadership support, and critical administrative tasks in a fast-growing startup.

The role involves calendar management, task tracking, stakeholder coordination, and light social media/content collaboration with the Founder. Freshers are welcome; strong communication and organizational skills are essential.

Qualifications

• Strong verbal and written communication skills.
• Ex cellent organizational and coordination abilities.
• Proactive approach with ownership.
• Ability to multitask in a fast-paced startup.
• Freshers and final-year students welcome to apply.

Responsibilities

• Manage the Founder’s calendar, meetings, appointments, and daily schedule.
• Prioritize meetings and help structure the Founder’s day effectively.
• Coordinate with internal teams, customers, partners, employees, vendors, and external stakeholders.
• Manage meeting schedules, reminders, follow-ups, and action items.
• Maintain a structured task and follow-up tracker for the Founder.
• Coordinate with teams to collect updates and ensure timely completion of assigned tasks.
• Assist with the Founder’s social media handles, posts, content coordination, and communication.
• Assist with emails, documents, presentations, meeting notes, and other business communication.
• Prepare relevant information and context before important meetings.
• Coordinate appointments, conferences, events, reservations, and other logistical requirements.
• Maintain important documents, contacts, records, and information in an organized manner.
• Assist with selected administrative and personal tasks when required.
• Handle confidential business and personal information with complete discretion.
• Proactively identify tasks that require the Founder’s attention.
• Help reduce the Founder’s operational and administrative workload.

Skills

Calendar management

Stakeholder coordination

Social media support

Multitasking

Ownership & proactivity

Google Workspace

Microsoft Office

Communication skills

Freshers welcome

Tools

Google Workspace

Microsoft Office

AI tools

Job description

Executive Assistant & Operations Intern - Founder's Office

SecurityBoat is looking for a smart, proactive, organized, and responsible Personal Assistant Intern to work closely with the Founder.
This role will provide hands-on exposure to Founder’s Office operations, business coordination, leadership, communication, social media, and administrative management. The ideal candidate should be comfortable multitasking, managing follow-ups, coordinating with different stakeholders, and taking ownership of tasks.
Key Responsibilities

• Manage the Founder’s calendar, meetings, appointments, and daily schedule.
  
• Prioritize meetings and help structure the Founder’s day effectively.
  
• Coordinate with internal teams, customers, partners, employees, vendors, and external stakeholders.
  
• Manage meeting schedules, reminders, follow-ups, and action items.
  
• Maintain a structured task and follow-up tracker for the Founder.
  
• Coordinate with teams to collect updates and ensure timely completion of assigned tasks.
  
• Assist with the Founder’s social media handles, posts, content coordination, and communication.
  
• Assist with emails, documents, presentations, meeting notes, and other business communication.
  
• Prepare relevant information and context before important meetings.
  
• Coordinate appointments, conferences, events, reservations, and other logistical requirements.
  
• Maintain important documents, contacts, records, and information in an organized manner.
  
• Assist with selected administrative and personal tasks when required.
  
• Handle confidential business and personal information with complete discretion.
  
• Proactively identify tasks that require the Founder’s attention.
  
• Help reduce the Founder’s operational and administrative workload.
  

Requirements

• Strong verbal and written communication skills.
  
• Excellent organizational and coordination skills.
  
• Strong follow-up and task-management abilities.
  
• Ability to prioritize tasks and manage multiple responsibilities.
  
• Proactive approach with a strong sense of ownership.
  
• Good understanding of social media platforms.
  
• Comfortable using Google Workspace, Microsoft Office, and AI tools.
  
• Strong attention to detail and ability to maintain confidentiality.
  
• Ability to work independently and in a fast-paced startup environment.
  
• Responsible, dependable, and willing to take initiative.
  
• Freshers and final-year students are welcome to apply
  
• Direct exposure to the Founder and senior leadership.
  
• Hands-on experience in Founder’s Office operations and business management.
  
• Opportunity to understand startup strategy, operations, and decision-making.
  
• Exposure to multiple functions including HR, Sales, Marketing, Operations, Customer Success, and Business Development.
  
• Practical experience in executive assistance, stakeholder management, and business coordination.
  
• Opportunity to work with AI tools and modern productivity platforms.
  
• Develop strong skills in communication, organization, prioritization, and leadership support.
  
• Fast-paced environment with opportunities to learn, take ownership, and grow.
  
• Valuable experience for careers in Executive Assistance, Business Operations, Management, Strategy, and Founder’s Office roles.