Personal Secretary To Director

Hubert Enviro Care Systems; Chennai; On-site; INR 300,000 - 600,000; Full time

Job summary

Hubert Enviro Care Systems in Chennai seeks a diligent Personal Secretary to manage schedules, coordinate meetings, maintain records, and provide comprehensive administrative support for smooth daily operations.

You will handle calendars, prepare agendas, take minutes, and manage calls, emails, and correspondence, while organizing filing systems and archives. The role requires confidentiality, attention to detail, and the ability to multitask under pressure.

Qualifications

• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to handle confidential information professionally.
• Attention to detail and accuracy.
• Ability to multitask and work under pressure.

Responsibilities

• Schedule and coordinate meetings, appointments, and events.
• Maintain and update calendars.
• Prepare meeting agendas and take minutes when required.
• Organize and maintain filing systems (physical and electronic).
• Manage and archive company records and confidential documents.
• Handle incoming calls, emails, and correspondence.
• Prepare reports, letters, and presentations.
• Coordinate travel arrangements when necessary.
• Ensure office supplies and administrative materials are well stocked.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Confidential handling

Tools

Microsoft Office

Excel

Word

Outlook

PowerPoint

Job description

Position Summary

A highly organized and dependable Personal Secretary responsible for managing schedules, coordinating meetings, maintaining records, and providing administrative support to ensure smooth daily operations.

Key Responsibilities

• Schedule and coordinate meetings, appointments, and events
• Maintain and update calendars
• Prepare meeting agendas and take minutes when required
• Organize and maintain physical and electronic filing systems
• Manage and archive company records and confidential documents
• Handle incoming calls, emails, and correspondence
• Prepare reports, letters, and presentations
• Coordinate travel arrangements when necessary
• Ensure office supplies and administrative materials are well stocked

Skills & Qualifications

• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Ability to handle confidential information professionally
• Attention to detail and accuracy
• Ability to multitask and work under pressure

Women Candidates are preferred!!

Immediate Joiners