Personal Secretary cum Accounts Officer

Biltube Industries Limited; Pune District; On-site; INR 500,000 - 700,000; Full time

Job summary

Biltube Industries Limited is seeking a well-organized Personal Secretary cum Accounts Officer to support Directors at SB Road, Pune. The role combines secretarial, administrative, and accounting tasks to ensure smooth daily operations and accurate financial records.

Reporting to the Director/Managing Director, you will manage calendars, prepare documents, coordinate with stakeholders, maintain confidential records, and assist with basic financial statements.

Qualifications

• Graduate in Commerce (B.Com) or any relevant discipline.
• Knowledge of accounting principles and office administration.
• Working knowledge of MS Excel, MS Word, and email.
• Knowledge of Tally / Tally Prime and GST will be an advantage.
• Prior experience in secretarial and accounting work is preferred.

Responsibilities

• Manage Directors daily schedule, appointments, and meetings.
• Maintain confidential documents, files, and office records.
• Coordinate with related people with Directors.
• Prepare letters, reports, meeting minutes, and presentations.
• Handle payment and receipts of Directors personal accounts.
• Maintain cash book, bank book, and petty cash records.
• Perform bank reconciliation and assist with payment follow-ups.
• Coordinate with the CA, auditors, banks, and vendors.
• Prepare Directors basic financial statements and periodic reports.

Skills

MS Excel

MS Word

Email communication

Interpersonal skills

Confidentiality

Multitasking

Education

B.Com

Tools

Tally / Tally Prime

Job description

Personal Secretary cum Accounts Officer

Reporting To: Director / Managing Director

Location: SB Road, Pune

Job Summary

We are looking for a well-organized, responsible, and detail-oriented professional to handle secretarial, administrative, and accounting activities for Directors. The candidate will be responsible for managing day-to-day office operations, maintaining financial records, coordinating and providing administrative support to the management.

Key Responsibilities

Secretarial & Administrative Responsibilities

• Manage the Directors daily schedule, appointments, and meetings.
• Maintain confidential documents, files, and office records.
• Coordinate with related people with Directors.
• Prepare letters, reports, meeting minutes, and presentations.
• Follow up on pending tasks and important administrative matters.

Accounts

• Maintain personal accounting entries and financial records of Directors.
• Handle payment and receipts of Directors personal accounts.
• Maintain cash book, bank book, and petty cash records.
• Perform bank reconciliation and assist with payment follow-ups.
• Coordinate with the CA, auditors, banks, and vendors.
• Prepare Directors basic financial statements and periodic reports as required.

Office Coordination

• Ensure smooth day-to-day personal operations.
• Maintain proper documentation and filing systems.
• Monitor personal supplies and coordinate with service providers.
• Maintain confidentiality of personal business and financial information.

Required Qualifications

• Graduate in Commerce (B.Com) or any relevant discipline.
• Knowledge of accounting principles and office administration.
• Working knowledge of MS Excel, MS Word, and email.
• Knowledge of Tally / Tally Prime and GST will be an advantage.
• Prior experience in secretarial and accounting work is preferred.

Required Skills

• Good communication and interpersonal skills.
• Accuracy in accounting and documentation.
• Problem-solving skills.
• Ability to multitask and work independently.
• High level of integrity and confidentiality.

Experience

5-10 years of relevant experience preferred.