Personal Assistant to MD

Talent Linked Consultancy; Mumbai; On-site; INR 500,000 - 900,000; Full time

Job summary

Talent Linked Consultancy is seeking a hands-on Personal Assistant (PA) to the MD in Mumbai. You will manage calendars, coordinate travel, handle confidential correspondence, and maintain structured records to support strategic engagement with the network.

In this role you will monitor communications across LinkedIn, WhatsApp, Instagram and other platforms, draft acknowledgements, organize follow-ups, and liaise with PR teams for basic coordination, helping the MD nurture long-term relationships

Qualifications

• Experience supporting an executive calendar and travel arrangements.
• Ability to handle confidential correspondence with discretion.
• Experience coordinating across social channels (LinkedIn, WhatsApp, Instagram).
• Strong organizational skills and records management.
• Proactive input on scheduling and contact categorization.

Responsibilities

• Manage MD's calendar, meetings, travel, and appointments.
• Handle confidential correspondence and maintain organized records.
• Monitor and organize communications across LinkedIn, WhatsApp, Instagram, and similar platforms.
• Categorize contacts by relevance, draft acknowledgement responses, and schedule introductory calls or meetings.
• Maintain and update a Network Tracker with names, organisations, relevance, and follow-up timelines.
• Send reminders to ensure no valuable contact or follow-up is missed.
• Coordinate speaking invitations, industry events, panel discussions, and association meetings.
• Assist in posting professional updates and liaise with external PR agencies for basic coordination.
• Maintain structured databases of industry experts, advisors, partners, and investors.
• Support MD in nurturing long-term strategic relationships.
• Ensure timely responses to inbound queries and capture all relevant contacts.
• Guarantee smooth coordination of professional events and positive engagement with the network.
• Provide proactive suggestions for improving scheduling, communication flow, and contact categorization.
• Identify visibility opportunities and track engagement quality through feedback after meetings or events.

Skills

Calendar management

Confidential handling

Channel communications

Network tracking

Event coordination

PR liaison

Database management

Relationship building

Job description

Name of Position: PERSONAL ASSISTANT (PA) TO MD

Reporting to: Director

Department: HR & Admin

Must Requirements in Job role (Knowledge/Experience/Qualification/Salary)

• Manage MD's calendar, meetings, travel, and appointments
• Handle confidential correspondence and maintain organized records
• Monitor and organize incoming communications across LinkedIn, WhatsApp, Instagram, and similar platforms
• Categorize contacts by relevance, draft acknowledgement responses, and schedule introductory calls or meetings
• Maintain and update a Network Tracker with names, organisations, relevance, and follow-up timelines
• Send reminders to ensure no valuable contact or follow-up is missed
• Coordinate speaking invitations, industry events, panel discussions, and association meetings
• Assist in posting professional updates and liaise with external PR agencies for basic coordination
• Maintain structured databases of industry experts, advisors, partners, and investors
• Support MD in nurturing long-term strategic relationships
• Ensure timely responses to inbound queries and capture all relevant contacts
• Guarantee smooth coordination of professional events and positive engagement with the network
• Provide proactive suggestions for improving scheduling, communication flow, and contact categorization
• Identify visibility opportunities and track engagement quality through feedback after meetings or events

Threshold Requirement in the Job role (additional but not mandatory)

• Provide proactive suggestions for smoother scheduling or communication flow.
• Track engagement quality (e.g., feedback from contacts after meetings).
• Flag potential opportunities for MD's visibility (without defining positioning).
• Ensure smooth coordination with PR/communications teams if they expand in future.
• Assist in light drafting of event-related updates (subject to MD approval).
• Help refine categorization of contacts over time for efficiency.

Expected Output (Quantitative/Qualitative) from the role in current or next 1 year

• Respond to inbound professional queries within 24 hours (same day for priority contacts)
• Capture and track at least 95% of relevant contacts in the Network Tracker with complete details
• Ensure 100% followup compliance for highvalue connections, with no missed reminders
• Deliver smooth coordination of all professional events with zero scheduling conflicts
• Achieve consistently positive feedback from at least 90% of professional contacts engaged during the year