PERSONAL ASSISTANT

KS Bakers; Hyderabad; On-site; INR 279,000 - 446,400; Full time

Job summary

KS Bakers in Hyderabad is seeking an experienced Personal Assistant to support the Managing Director in various administrative tasks. The role involves managing the MD's calendar, handling communication, organizing travel arrangements, and coordinating meetings.

The ideal candidate should have 1-3 years of experience as a Personal Assistant, excellent communication and organizational skills, and be proficient in MS Office. A proactive approach and professionalism are essential.

Qualifications

• 1–3 years of previous experience as a Personal Assistant or in a similar role.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Ability to handle sensitive information with discretion.
• Proficient in MS Office Suite and other relevant software.
• Ability to adapt to changing priorities and work in a fast-paced environment.
• Strong problem-solving and decision-making abilities.
• Professional demeanor and appearance.
• Proactive approach and ability to take initiative.

Responsibilities

• Schedule and coordinate appointments, meetings, and events for the MD.
• Screen and manage incoming calls, emails, and correspondence.
• Coordinate travel plans, including flights, accommodations, and transportation.
• Organize and coordinate meetings, including preparing agendas.
• Maintain and organize files, records, and documents.
• Handle sensitive and confidential information with discretion.
• Oversee office supplies, equipment, and facilities.
• Assist the MD in managing their workload and priorities effectively.
• Provide support on special projects assigned by the MD.

Skills

Excellent written and verbal communication skills

Strong organizational and multitasking abilities

Ability to handle sensitive information with discretion

Proficient in MS Office Suite

Ability to adapt to changing priorities

Strong problem-solving and decision-making abilities

Professional demeanor and appearance

Proactive approach and ability to take initiative

Job description

Roles and Responsibilities

• Calendar Management
  • Schedule and coordinate appointments, meetings, and events for the MD.
  • Manage and prioritize the MD's calendar to optimize their time.
• Communication Handling
  • Screen and manage incoming calls, emails, and correspondence.
  • Draft and prepare emails, letters, reports, and other documents on behalf of the MD.
• Travel Arrangements
  • Coordinate travel plans, including flights, accommodations, and transportation.
  • Prepare travel itineraries and ensure all arrangements are in place.
• Meeting Coordination
  • Organize and coordinate meetings, including preparing agendas and meeting materials.
  • Attend meetings with the MD, take minutes, and follow up on action items.
• Information Management
  • Maintain and organize files, records, and documents.
  • Conduct research and prepare briefs or summaries as needed.
• Confidentiality
  • Handle sensitive and confidential information with discretion and professionalism.
• Office Management
  • Oversee office supplies, equipment, and facilities.
  • Liaise with other departments and external stakeholders.
• Prioritization and Time Management
  • Assist the MD in managing their workload and priorities effectively.
• Project Support
  • Provide support on special projects and initiatives as assigned by the MD.

Requirements

• 1–3 Years of previous experience as a Personal Assistant or in a similar role.
• Communication skills: Excellent written and verbal communication skills.
• Organizational skills: Strong organizational and multitasking abilities.
• Confidentiality: Ability to handle sensitive information with discretion.
• Technology proficiency: Proficient in MS Office Suite and other relevant software.
• Adaptability: Ability to adapt to changing priorities and work in a fast‑paced environment.
• Problem‑solving skills: Strong problem‑solving and decision‑making abilities.
• Professionalism: Professional demeanor and appearance.
• Initiative: Proactive approach and ability to take initiative.