Personal Admin Assistant

FutureWorks Media Limited; Maharashtra; On-site; INR 335,000 - 670,000; Full time

Job summary

FutureWorks Media Limited is seeking a reliable Personal Admin Assistant to support the CEO with household-related tasks, family travel arrangements, and daily personal coordination. The role is not office-based and focuses on managing home operations and personal administration.

The position covers household activities, travel planning, and confidential coordination from the CEO's residence, with emphasis on organization, discretion, and proactive support.

Qualifications

• Bachelor's degree in Business Administration, Management, or related field (Master's preferred).
• Prior experience as a personal assistant or household coordinator.
• Strong organizational and multitasking skills.
• Ability to maintain confidentiality and discretion.
• Willingness to work from the CEO's residence.

Responsibilities

• Oversee day-to-day household activities and ensure smooth functioning.
• Conduct routine checks of household cleanliness and maintenance (including supervising maid/cleaning schedules).
• Coordinate with household staff, vendors, and service providers as required.
• Assist in managing household purchases, deliveries, and inventories.
• Plan, book, and manage travel arrangements for the CEO and family (tickets, hotels, itineraries, transportation).
• Handle personal errands, shopping, and appointments.
• Assist with family event coordination, bookings, and reservations.
• Maintain personal documents, reminders, and schedules.
• Handle personal payments, bills, and basic record keeping.
• Maintain organized files and documentation related to household and family needs.
• Track and follow up on tasks assigned by the CEO for home or personal matters.
• Coordinate logistics related to personal projects and activities.

Skills

Organizational skills

Multitasking

Discretion/confidentiality

Proactiveness

Interpersonal skills

Travel arrangements

Education

Bachelor's degree in Business Administration/Management or related field

Master's degree preferred

Job description

We are looking for a reliable and organized Personal Admin Assistant to support the CEO with household-related tasks, family travel arrangements, and daily personal coordination. This role is not office-based and focuses on managing the CEO's home operations and personal administrative management.

Household Coordination

• Oversee day-to-day household activities and ensure smooth functioning.
• Conduct routine checks of household cleanliness and maintenance (including supervising maid/cleaning schedules).
• Coordinate with household staff, vendors, and service providers as required.
• Assist in managing household purchases, deliveries, and inventories.

Personal & Family Support

• Plan, book, and manage travel arrangements for the CEO and family (tickets, hotels, itineraries, transportation).
• Handle personal errands, shopping, and appointments.
• Assist with family event coordination, bookings, and reservations.
• Maintain personal documents, reminders, and schedules.

Administrative Tasks

• Handle personal payments, bills, and basic record keeping.
• Maintain organized files and documentation related to household and family needs.
• Track and follow up on tasks assigned by the CEO for home or personal matters.
• Coordinate logistics related to personal projects and activities.

Required Qualification:

• Bachelor's degree in Business Administration, Management, or related field (Master's preferred).
• Prior experience as a personal assistant, household coordinator, admin assistant, or similar role.
• Strong organizational and multitasking skills.
• Ability to maintain confidentiality and discretion at all times.
• Comfortable working from the CEO's residence as required.
• Proficiency in handling travel arrangements and basic documentation.
• Responsible, trustworthy, and proactive.

Key Attributes:

• Proactive: Takes initiative and anticipates the needs of the CEO before they arise.
• Detail-oriented: Pays close attention to details, ensuring accuracy and thoroughness in all tasks.
• Adaptable: Able to work in a fast-paced, ever-changing environment.
• Problem-solver: Can think critically and provide solutions to challenges that may arise.
• Strong Interpersonal Skills: Ability to work well with a diverse group of people and maintain positive relationships.